Scanning Documents (MF5900 Series)
| Article ID: ART111575 | | | Date published: 05/11/2015 | | | Date last updated: 08/17/2015 |
Description
Solution
Scanning Documents
note:
For better scanning results
- We recommend to scan documents on the platen glass when using the feeder may not produce the desired amount of clarity.
There are four main scanning procedures.
Scanning Using Keys on the Operation Panel
Scanning can be performed using keys on the operation panel. This allows you to scan easily using the existing settings.
Scanning with the MF Toolbox
Scanning can be performed by operating the supplied software. This allows you to scan according to your purpose with the detailed settings.
Scanning an Image from an Application
Scanning can be performed using your application. This allows you to open the scanned data as is in your application.
Scanning Using the WIA Driver (Windows XP/Vista/7 Only)
Preparing to Scan Your Document (Saving to a Computer)Scanning can be performed using the driver system supplied with Windows operating systems.
To scan documents, perform the following preparations.
Step 1: Check your operating system.Step 2: Install the scanner driver.Step 3: When the machine is connected to a network, register the scanner.Registering the Scanner in MF Network Scan Utility.To scan documents through a network connection, register the scanner in the MF Network Scan Utility.
(1) Click the [
] icon in the system tray.
(2) Select the check box for the scanner to be used and click [OK].
Up to 10 scanners can be registered.
Up to ten computers can be connected to the product (scanner) at once via a network.
You cannot scan and send to an eleventh and subsequent computers.
If you want to scan and send to an additional computer, perform one of the following procedures.
- Display MF Network Scan Utility of another computer and clear the check box for the scanner.
- Turn off another computer.
Scanning Using Keys on the Operation Panel
You can scan a document using the keys on the operation panel.
To scan using the shortcut keys
- When using the shortcut keys which are registered destinations etc., you can send the documents by scanning with one-touch. For details on how to register or send, see the "e-Manual" (HTML manual) in the CD-ROM supplied with the machine.
1. Place documents.
When scanning using the operation panel
- Scanning multiple pages is not available when scanning from the platen glass.
2. Press [ 
].
3. Select <Computer> using [ 
] or [ 
] and press [OK].
4. Specify a destination using [ ] or [ ] and press [OK].
When multiple computers are connected
the computer connected by a USB cable is listed at the top.
When a computer is connected by a USB cable
this screen is not displayed.
If more than ten computers are connected via a network
the eleventh and subsequent computers are not displayed (you cannot scan).
Reduce the number of computers connected to this machine via a network.
See the "e-Manual" (HTML manual) in the CD-ROM supplied with the machine.
* You can change the names for the displayed computers.
See the "e-Manual" (HTML manual) in the CD-ROM supplied with the machine.
5. Specify the scan settings using [ ] or [ ] and press [OK].
The scanner settings are specified by default as follows.
| Scan Mode | Resolution | File Type | PDF Settings | |
| Color Scan | Color | 300 dpi | Searchable/Compact | |
| B&W Scan | Black and White | 300 dpi | TIFF |  |
| Custom 1 | Color | 300 dpi | JPEG/Exif | |
| Custom 2 | Color | 300 dpi | Searchable/Standard |
Scanning operation starts, and the scan mode screen reappears after saving the data.
If you cannot scan
- You cannot scan when MF Toolbox setting screen is displayed.
Click [ 
] to close the screen before starting a scan.
The location of saved scanned images
- After scanning, the folder where the images have been saved to opens automatically.
By default, folders named with the date when the data was created are put in the [My Pictures] folder in [My Documents]. (On Windows Vista/7, the folder is created in the [Pictures] folder.)
To change the scanner settings
- From your computer you can change the settings for the save location, file format, and image resolution.
For details on the setting procedure, see the "e-Manual" (HTML manual) in the CD-ROM supplied with the machine.
Scanning with the MF Toolbox
1. Place documents.
2. Press [ ].
3. Select <Remote Scanner> using [ ] or [ ] and press [OK].
The machine is now waiting to be scanned.
4. Double-click the [Canon MF Toolbox 4.9] icon on the desktop.
The MF Toolbox starts.
5. Click one of the MF Toolbox buttons according to your purpose.
| [Mail] | The document will be scanned and attached to an e-mail message in your e-mail application. |
| [OCR] | The document will be scanned and read by the OCR software. |
| [Save] | The document will be scanned and saved. |
| [PDF] | The document will be scanned and saved as a PDF file. |
| [Color Scan] [B&W Scan] [Custom 1] [Custom 2] |
The document will be scanned and displayed in the registered application. A dialog box appears for each of the buttons. |
Applications that can be registered in the MF Toolbox buttons
- The following applications can be registered in the MF Toolbox buttons if they are installed.
- [OCR]: Presto! PageManager
- [PDF]: Presto! PageManager
6. Specify the scanner settings as needed.
Clicking [Apply] saves the settings.
For details, see the "e-Manual" (HTML manual) in the CD-ROM supplied with the machine.
7. Click [Start].
Scanning starts.
If you selected the [Display the Scanner Driver] check box in Step 6
The [ScanGear MF] dialog box will appear.
(1) Specify the settings as needed.
For details, see the "e-Manual" (HTML manual) in the CD-ROM supplied with the machine.
(2) Click [Scan].
Scanning starts.
Scanning an Image from an Application
You can scan an image from a TWAIN- or WIA- (Windows XP/Vista/7 only) compliant application and use the image in that application. The procedure varies depending on the application. This section shows an example.
1. Place documents.
When scanning from the platen glass
- Scanning multiple pages is not available when scanning from the platen glass.
Applications that do not support scanning multiple documents
- Scanning multiple documents is not available for the following applications.
- "Paint" on Windows XP/Vista/7
- Microsoft Office XP(Word 2002, Excel 2002, PowerPoint 2002, etc.)
- Microsoft Office 2000(Word 2000, Excel 2000, PowerPoint 2000, etc.)
- If you are using the applications mentioned above, scan only one page at a time.
- Place only one document in the feeder, as the following problems may occur if multiple documents are placed.
- The second and subsequent sheet documents are not scanned.
- After all documents are scanned, <An error has occured.> appears in the display.
- The next scanning cannot be performed.
2. Press [ ].
3. Select <Remote Scanner> using [ ] or [ ] and press [OK].
The machine is now waiting to be scanned.
4. Start the application to be used.
5. Select a scanning command.
6. Select a scanner driver.
The ScanGear MF or WIA driver can be used on Windows XP/Vista/7.
7. Specify the scanner settings as needed -> click [Scan].
Scanning starts.
For the details, see the "e-Manual" (HTML manual) in the CD-ROM supplied with the machine.