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PC faxing with the MX432 / MX439

Article ID: ART134982 | Date published: 05/13/2015 | Date last updated: 08/15/2015
 

Description

You can send faxes using the fax driver from applications that support document printing.

Solution

Sending a FAX

You can send faxes using the fax driver from applications that support document printing. You can only specify one fax recipient. You cannot send a fax to two or more recipients in one operation.

Note:

  • Only black and white transmission is supported.
  • PC Faxing is not supported on a Macintosh operating system.

  1. Open the document you want to fax with an application (such as Word), and then click the Print command. (The command is Print on the File menu.)

  2. In Select Printer or Name in the Print dialog box, select Canon XXXX FAX (where "XXX" is the model name).

  3. Click Print or OK.



    * Print dialog box in NotePad

    Note:
    • You can specify the paper size and print orientation by clicking Preferences or Properties in the Print dialog box.
    • You can also specify the paper size and print orientation by following the instructions below:
      1. From the Start menu, navigate as follows:
        • Windows 7:
          From the Start menu, select Control Panel > Hardware and Sound > Devices and Printers.
        • Windows Vista:
          From the Start menu, select Control Panel > Hardware and Sound > Printers.
        • Windows XP:
          From the Start menu, select Control Panel > Printers and Other Hardware > Printers and Faxes.

      2. Right-click the printer icon for Canon XXX series FAX (where "XXX" is the model name), then click Printing Preferences.

  4. Click Display Address Book in Set Recipient in the Send Fax dialog box.



  5. Select a recipient from Recipient Name in the Select Recipient from Address Book dialog box, then click Set as Recipient.
    The selected recipient is reflected in Recipient in the Send Fax dialog box.




    Important:
    • You cannot specify a recipient if there is no recipient registered in the address book. Register the recipient in the address book and reopen the address book, or enter the recipient directly in Direct Entry.

      Creating an Address Book


      Note:
    • You can also specify Send Now by entering a recipient as follows:
      Enter the Recipient Name and Fax Number in Direct Entry in the Send Fax dialog box, then click Set as Recipient.
      • You can send faxes even if only the Fax Number is entered.
      • You can register the recipient you entered to the address book by clicking Add to Address Book.
      • For details on how to register recipients in the address book, see Creating an Address Book.
    • Add the outside line access number before the fax number as needed.
      (Example: When the outside line access number is "0" and the fax number is "XXX-XXXX", enter "0XXX-XXXX".)

  6. Click Send Now.
    A confirmation message is displayed when transmission finishes.

Important:

  • If the recipient's fax/telephone number is entered incorrectly or the registered fax/telephone number is incorrect, the fax may be sent to the unexpected recipient. When you send the important fax, we recommend to send the fax after confirming the recipient's condition.
  • If you cannot send a fax because of line failure etc., see "Problems Sending Faxes."


To Cancel a Fax

If you click Send Now in the Send Fax dialog box, the printer icon is displayed in the taskbar. Double-click this icon to display the list of fax jobs awaiting transmission or being sent.
Right-clicking a job and selecting Cancel stops transmission.


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Creating an Address Book

By using the address book, you can send a fax by simply specifying a recipient from it. You can register the recipient's name, fax number and other information in the address book.

Registering a recipient (WAB contact) in the address book
You can register an individual recipient (Contact) in the address book.

  1. From the Start menu, navigate as follows:

    • Windows 7:

      From the Start menu, select Control Panel > Hardware and Sound > Devices and Printers.

    • Windows Vista:

      From the Start menu, select Control Panel > Hardware and Sound > Printers.

    • Windows XP:

      From the Start menu, select Control Panel > Printers and Other Hardware > Printers and Faxes.

  2. Right-click the printer icon for Canon XXX series FAX (where "XXX" is the model name), then click Printing Preferences.

  3. In the Canon XXX series FAX Printing Preferences (where "XXX" is the model name) dialog box, click Address Book.

    figure: Canon (model name) series FAX Printing Preferences dialog box


    Opening the address book for the First Time (Windows XP)

    In Windows XP, when you open the address book for the first time, the Setup Windows Address Book dialog box will be displayed.

    figure: Setup Windows Address Book dialog box

    Creating a New Windows Address Book (WAB File) Exclusively for Faxing

    Select Create new Windows Address Book file for faxing, then click OK.

    You can also change the setting later so as to be able to use another address book.

    Using an Existing Windows Address Book

    Select this option if you do not create a new address book file exclusively for faxing.

    Click Select existing Windows Address Book file, select an address book file from the list, then click OK.

    Using an existing Windows Address Book enables you to share it with other applications that use Windows Address Books.

    This option cannot be selected if there is no Windows Address Book file created.

    Note
    • In Windows 7/Windows Vista, you can register an individual recipient (Contact) in the address book folder (Windows Contacts) as an address book file (.contact file) which can be used in multiple applications. However, you cannot change the address book you use, as only one address book can be created per user.

      To open the Windows Contacts, click the Start button, then click XXXX (user name) > Contacts.

    • For details on how to open the Windows Address Book (the default address book of the operating system), see the help or manual for the applications that use Windows Address Book.

    • In Windows XP, you can import the entries from one Windows Address Book file into another, combining sets of Address Book entries.
      To import fax recipient contacts in an Address Book file to an existing Address Book file, follow the steps below.
      1. From the Start menu, select Search.
      2. Click All files and folders.
      3. In the file name box, enter ".wab".
      4. Select the Search hidden files and folders checkbox in More advanced options, then click Search.
      5. From the found Windows Address Book files, double-click an existing Windows Address Book file.
      The existing Windows Address Book opens.
      6. In the File menu, in import, select Address Book (WAB).
      7. Select the Windows Address Book containing fax recipient contacts, then click Open.
      When a completion message appears, click OK.

  4. In the Address Book dialog box, click New.

    figure: Address Book dialog box

  5. Click Contact in the New Entry dialog box, then click OK.
    figure: New Entry dialog box

    Note:
    • For faxing, you can only specify the Contact (one recipient). You cannot specify a Distribution List.

  6. Enter the First, Middle, and Last of the contact in the Name and E-mail tab (Name tab when using other than Windows XP) on the Properties screen.

    The recipient's name will be printed at the top of the fax received by the recipient.

    figure: Properties dialog box

  7. Enter the fax number on the Home or Work tab, then click OK.
    An individual recipient (Contact) is registered in the address book.
    Note:
    • You can also register a recipient by clicking the Add to Address Book button on the Send Fax dialog box after entering the recipient.

    • If you upgrade from Windows XP to Windows Vista, the address book you created in Windows XP may not be reflected in Windows Vista. In this case, open the address book in the following procedure and reflect the information to a new address book.

      1. On the Windows taskbar, click the Start button, then click Control Panel > Appearance and Personalization > Folder Options.

      2. Click the View tab of the Folder Options dialog box, select Show hidden files and folders in Advanced settings, then click OK.

      3. On the Windows taskbar, click the Start button, click XXXX (user name), then double-click AppData > Roaming > Canon > MP5 to open the folder.

      4. Double-click the ".wab" file.

      The address book will be reflected in Windows Vista automatically.

      Add the outside line access number before the fax number as needed.
      (Example: When the outside line access number is "0" and the fax number is "XXX-XXXX", enter "0XXX-XXXX".)

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