Sharing the printer and using it on a network

Several computers connected to a network can share the printer connected to one of the computers. To share the printer, set up the printer as a shared printer on the server or host (the computer connected to the printer) and install the printer driver on each client or remote system (computers other than theserver). Clients able to share the printer will vary depending on the version of Windows you are using.

Operating system able to be used by the client system if the server operating system is Windows 2000/XP: Windows 98/Me or Windows 2000/XP

When a document is printed by the client system to a shared printer, any printing messages (status or error messages) will be displayed on the server system.

Setting up the printer for sharing

1. On the Server system, on the Windows desktop, click 'Start', point to 'Settings', then click 'Printers' (Windows XP: On the Start menu, click 'Printers and Faxes').
   
   
2. In the Printers (Windows XP: Printers and Faxes) window, right-click the icon of the printer you want to share. On the displayed menu, click 'Sharing'. If 'Sharing' is not displayed on the menu, you need to set up printer sharing in Windows. For details, see your Windows user documentation.
   
   
3. In the Printer Properties dialog box, on the 'Sharing' tab, click 'Shared As' or 'Share this Printer'.
   
   
4. In 'Share Name' (Windows 2000: 'Shared As'), enter a name for the shared printer. You can also set up a password which would then be required by the client system to use the shared printer.
   
   
5. If the server system is using Windows 2000/XP and the client system is using Windows 98/Me, install an additional driver.
   
   
6. In the Printer Properties dialog box, click 'OK'.

Installing the printer driver on a client system

NOTE: You cannot install the printer driver on a client system that has a previous version of the MultiPASS Suite installed. Remove the previous version before installing the printer driver.

1. Check that the server system is turned on.
   
   
2. On the client system, on the Windows taskbar, click 'Start', point to 'Settings', then click 'Printers' (Windows XP: On the Start menu, click 'Printers and Faxes').
   
   
3. In the Printers window, double click 'Add Printer'. (Windows XP: In the Printers and Faxes window, click 'Add a Printer'.)
   
   
4. Follow the on-screen instructions.

Install the printer driver as a network printer, based on the name assigned to the shared printer.

Sharing the printer in Windows 2000/XP

Install an additional driver if the server system is using Windows 2000/XP and any of the client systems are using Windows 98/Me. Have your Setup CD-ROM ready before you start.

1. On the server computer, on the Windows desktop, click 'Start', point to 'Settings', then click 'Printers' (Windows XP: On the Start menu, click 'Printers and Faxes').
   
   
2. In the Printers (Windows XP: Printers and Faxes) window, click the printer icon.
   
   
3. On the File menu, click 'Sharing'.
   
   
4. In the Printer Properties dialog box, on the 'Sharing' tab, click 'Shared As' or 'Share this printer'.
   
   
5. In 'Share Name' (Windows 2000: 'Shared As'), enter a name for the shared printer
   
   
6. Click 'Additional Driver'.
   
   
7. Follow the on-screen instructions.

• In the Additional Driver dialog box, when you are prompted to select the operating system you want supported, select the operating system of the client system.
• For Windows 2000, select 'Windows 95 or 98'. For Windows XP, select 'Windows 95/98 and Me'
• Windows 2000: When you are prompted to insert the Windows 2000 CD-ROM, insert the Setup CD-ROM instead.
• Windows XP: When a dialog box about the printer driver appears, insert the Setup CDROM.
• If you are prompted to specify an INF file, specify the following file in the Setup CD-ROM :\MP\English\Win98Me\Setup\Drv98Me\mp51prn.inf.