Setting password(s) for PDF files using MP Navigator - MP280 / MP495 / MP499 (Windows)
| Article ID: ART108591 | | | Date published: 05/11/2015 | | | Date last updated: 08/16/2015 |
Description
Solution
Setting Passwords for PDF Files
Set passwords for opening, editing and printing PDF files.
You can set two passwords: one for opening the file and one for editing/printing it.
Important-
You will not be able to open/edit the file if you forget the password. Record your passwords in a safe place for future reference.
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Password-protected PDF files cannot be opened in applications not supporting PDF security.
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In some applications, the commands (print, edit, etc.) restricted by Permissions Password may differ from those in MP Navigator EX.
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Password-protected PDF files cannot be searched by text from the View & Use window.
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Passwords cannot be set when images are automatically saved after scanning.
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Open the password setting screen from images scanned into MP Navigator EX or existing files.
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Setting Passwords for Scanned Images
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Scan documents into the Scan/Import window.
Let's Try Scanning -
Click Save as PDF file.
The Save as PDF file dialog box opens. -
Select the Password security settings checkbox.
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Setting Passwords for Existing Files
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In the View & Use window, select image/PDF files and click PDF.
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Click Create/Edit PDF file on the list.
See "Creating/Editing PDF Files" to create PDF files from existing images or to edit files. -
Edit files in the Create/Edit PDF file window, then click Save Selected Pages or Save All Pages.
The Save as PDF file dialog box opens. -
Select the Password security settings checkbox.
The Password Security -Settings dialog box opens.
Note:
You can also open the Password Security -Settings dialog box by clicking Set..., then selecting Password Security for Security in the PDF Settings dialog box.
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Select the Require a password to open the document or Use a password to restrict printing and editing of the document and its security settings checkbox, then enter a password.
Important-
Up to 32 single-byte alphanumeric characters can be used for the password. Passwords are case sensitive.
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Select checkboxes to set Document Open Password and Permissions Password. You cannot use the same password for .
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Click OK.
The Confirm Document Open Password or Confirm Permissions Password dialog box opens.
Document Open Password
Permissions Password
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Re-enter the password and click OK.
The Save as PDF file dialog box returns.Important-
If you close the Save as PDF file dialog box without clicking Save, the settings in the Password Security -Settings dialog box will be deleted.
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Passwords are deleted once the file is edited. Reset the passwords when saving edited files.
Note
If you set the passwords via the PDF Settings dialog box, the PDF Settings dialog box returns. Click OK. The Save as PDF file dialog box returns.
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Click Save.
Files are saved according to the settings.
Creating/Editing Password-protected PDF Files
Create/edit PDF files using MP Navigator EX. After scanning documents and saving them, open the View & Use window to create PDF files and add/delete pages, rearrange the page order, etc.
Important
You can create or edit up to 99 pages at one time using MP Navigator EX.
Note: You can also select images saved on a computer.
Creating/Editing PDF Files with MP Navigator EX
- Select images and click PDF.
Note: You can select PDF, JPEG, TIFF and BMP files. - Click Create/Edit PDF file on the list. Important:
For PDF files, you can only edit those created with MP Navigator EX. You cannot edit PDF files created with other applications. PDF files edited in other applications cannot be edited as well.
Note: If a password-protected PDF file is selected, you will be prompted to enter the password. - Add/delete pages as required.
To add an existing file, click Add Page and select the file. To delete a page, select it and click Delete Selected Pages.
Note:
* You can add PDF, JPEG, TIFF and BMP files.
* When adding a password-protected PDF file, you will be prompted to enter the password. - Rearrange the page order as required.
Use the icons to rearrange the order. Alternatively, drag the thumbnail to the target location. - Click Save Selected Pages or Save All Pages.
The Save as PDF file dialog box opens. Important:
* You cannot save images scanned at 10501 pixels or more in the vertical and horizontal directions.
* If a password-protected PDF file is edited, the passwords will be deleted. Reset the passwords in the Save as PDF file dialog box. - Specify the save settings in the Save as PDF file dialog box, then click Save.
Images are saved according to the settings.
Opening PDF Files in an Application
You can open PDF files created with MP Navigator EX in an associated application and edit or print them.
- Select PDF files and click PDF. Important:
For PDF files, you can only select those created with MP Navigator EX. You cannot select PDF files created with other applications. PDF files edited in other applications cannot be selected as well. - Click Open PDF file on the list.
The application associated with the file extension (.pdf) by the operating system starts. Important:
* Password-protected PDF files cannot be opened in applications not supporting PDF security.
* Files may not open if an application that can be associated with PDF files is not installed. - Use the application to edit/print the file.
For details, refer to the application's manual. Important:
In some applications, the commands (print, edit, etc.) restricted by Permissions Password may differ from those in MP Navigator EX.
