Forwarding Scanned Data to the Computer Using the Operation Panel of the Machine

You can forward the scanned data to the computer using the operation panel of the machine.

Before forwarding scanned data to the computer, confirm the following:

• The necessary application software (MP Drivers and MP Navigator EX) is installed.

  If the application software (MP Drivers and MP Navigator EX) is not yet installed, insert the Setup CD-ROM into the computer's disc drive, then install MP Drivers and MP Navigator EX.

• The machine is connected to a computer correctly.

  Make sure that the machine is connected to the computer correctly.

  Do not plug in or unplug the USB cable while the machine is in operation, or when the computer is in the sleep or standby mode.

• The destination and the file name are specified in MP Navigator EX.

  You can specify the destination and the file name in MP Navigator EX. For details on settings of MP Navigator EX:

  Scanner Button Settings Tab (Save to PC)

1. Make sure that the machine is turned on.

   Confirming that the Power Is On

2. Press the SCAN button.

   If you forward the scanned data to a computer for the first time, the Scan menu screen is displayed. Go to step 3.

   

   If you have forwarded the scanned data to a computer, the Scan standby screen is displayed.

   

   If you change the scan settings, press the Menu button, then go to step 3.

3. Make sure that Document type is selected, then press the OK button.

4. Use the button to select the document type, then press the OK button.

   Note

   • The * (asterisk) on the LCD indicates the current setting.

   Auto scan

   The machine detects the type of the originals automatically and the image is forwarded in the optimized size, resolution and data format.

   Important

   • Load originals properly according to their type; otherwise, some originals may not be scanned properly.

     For details on how to load the original:

     Loading Originals on the Platen Glass
     
     Loading Originals on the ADF (Auto Document Feeder)

   • The following items can be scanned:

     Photos, postcards, visiting cards, magazines, newspapers, documents, BD/DVD/CDs

   • The following items cannot be scanned properly.

     • A4 sized photos

     • Documents smaller than 5 inches x 7 inches (127 mm x 178 mm) such as a paperback with its backbone cut off

     • Originals on thin white paper

     • Long and narrow originals such as panoramic photographs

   • When you scan originals from the ADF, it may take longer to scan the first page.

   Document

   Scans the original on the platen glass or in the ADF applying the optimized settings for scanning a document.

   Photo

   Scans the original on the platen glass as a photo data applying the optimized settings for scanning a photo.

5. Specify the scan settings.

   Specify each scan setting in order.

   Note

   • For details on each setting item:

     Setting Items on the Operation Panel of the Machine

   • Go to step 6 when Auto scan is selected for Document type.

   1. Make sure that Scan size is selected, then press the OK button.

   2. Use the button to select the scan size, then press the OK button.

   3. Make sure that Data format is selected, then press the OK button.

   4. Use the button to select the data format, then press the OK button.

   5. Make sure that Scan resolution is selected, then press the OK button.

   6. Use the button to select the scan resolution, then press the OK button.

      The Scan standby screen is displayed after all the settings have been specified.

      
      

6. Load the original document on the platen glass or in the ADF.

   Loading Originals on the Platen Glass
   
   Loading Originals on the ADF (Auto Document Feeder)

7. Press the Color button for color scanning, or the Black button for black & white scanning.

   Note

   • If the original is not loaded properly, a message is displayed on the LCD. Load the original on the platen glass or in the ADF according to the scan settings.

   • If you load the original in the ADF:

     The machine starts scanning and scanned data is forwarded to the computer.

   • If you load the original on the platen glass:

     • When you select other than PDF or Compact PDF for Data format, the machine starts scanning and scanned data is forwarded to the computer.

     • When you select PDF or Compact PDF for Data format, the confirmation screen asking you if you continue scanning is displayed after scanning is complete.

       Selecting Yes and pressing the OK button allow you to scan the originals continuously. Load the next document on the platen glass and start scanning.

       By selecting No and pressing the OK button, scanning is complete and the data is forwarded to the computer in one PDF file.

   Scanned data is forwarded to the computer according to the settings specified in MP Navigator EX.

   Remove the original on the platen glass or from the document output slot after scanning is complete.

   Important

   • If the scanning result with Auto scan is not satisfactory, select Document or Photo according to the original in step 4, then specify the scan size or other setting items in step 5.

When the program selection screen is displayed:

• If you are using Windows 7 or Windows Vista:

  The program selection screen may be displayed after pressing the Color or Black button. In this case, select MP Navigator EX Ver5.1 and click OK.

  You can set MP Navigator EX to launch whenever pressing the Color or Black button.

  For details:

  The Machine Cannot Work Well with Application Software

• If you are using Windows XP:

  The program selection screen may be displayed after pressing the Color or Black button for the first time. In this case, specify MP Navigator EX Ver5.1 as the application software to use, select Always use this program for this action, then click OK. From the next time, MP Navigator EX is automatically started.

If you want to scan originals with advanced settings, or if you want to edit or print the scanned images:

If you scan originals from a computer using MP Navigator EX, MP Navigator EX enables you to edit the scanned images, such as optimizing or trimming.

In addition, you can edit or print the scanned images using the bundled application software to make better use of them.

• You can use a WIA-compliant application software and the Control Panel (Windows XP only) to scan originals with this machine.

• If you want to convert a scanned document to text:
  
  Extracting Text from Scanned Images (OCR)