Scanning using the operation panel (Windows) - MG4120
Article ID: ART136047 | | | Date published: 05/13/2015 | | | Date last updated: 08/15/2015 |
Solution
Forwarding Scanned Data to the Computer Using the Operation Panel of the Machine
You can forward the scanned data to the computer using the operation panel of the machine.
Before forwarding scanned data to the computer, confirm the following:
The necessary application software (MP Drivers and MP Navigator EX) is installed.
If the application software (MP Drivers and MP Navigator EX) is not yet installed, insert the Setup CD-ROM into the computer's disc drive, then install MP Drivers and MP Navigator EX.
The machine is connected to a computer correctly.
Make sure that the machine is connected to the computer correctly.
Do not plug in or unplug the USB cable while the machine is in operation, or when the computer is in the sleep or standby mode.
If you perform scanning via a network connection, make sure that all the required settings have been specified.
The destination and the file name are specified in MP Navigator EX.
You can specify the destination and the file name in MP Navigator EX. For details on settings of MP Navigator EX:
Make sure that the machine is turned on.
Select Scan on the HOME screen.
If you forward the data to the USB-connected computer:The Scan standby screen is displayed.
Go to step 3.
NoteIf the screen for selecting to which you save the data is displayed, select PC and press the OK button. The Scan standby screen is displayed.
The screen for selecting to which you save the data is displayed.
NoteIf the Scan standby screen for forwarding the data to the USB-connected computer is displayed on the LCD, press the left Function button to display the screen for selecting to which you save the data.
Select the computer to forward the scanned data following the procedure below.
Select PC, then press the OK button.
Use the button to select the computer to forward the scanned data, then press the OK button.
The Scan standby screen is displayed.
NoteIf you select Local (USB) on the Select PC screen, the data is forwarded to the USB-connected computer.
When you forward the scanned data to the computer using WSD (one of the network protocols supported in Windows 7 and Windows Vista), select Enable for WSD scan from this device on WSD setting on Other settings in LAN settings under Device settings.
If you press the left Function button, the machine starts searching for the connected computers again.
Use the button to select the document type for Doc.type.
NoteWhen you forward the scanned data to the computer searched using WSD, you cannot select the document type.
Auto scanThis item is available only when the machine is connected to the computer using a USB cable.
The machine detects the type of the originals automatically and the image is forwarded in the optimized size, resolution and data format.
ImportantYou can select Auto scan only when you forward the scanned data to the USB-connected computer.
Load originals properly according to their type; otherwise, some originals may not be scanned properly.
For details on how to load the original on the platen glass:
The following items can be scanned:
Photos, postcards, visiting cards, magazines, newspapers, documents, BD/DVD/CDs
The following items cannot be scanned properly.
A4 sized photos
Documents smaller than 5 inches x 7 inches (127 mm x 178 mm) such as a paperback with its backbone cut off
Originals on thin white paper
Long and narrow originals such as panoramic photographs
Scans the original on the platen glass as a document data applying the settings specified in Scan settings.
PhotoScans the original on the platen glass as a photo data applying the settings specified in Scan settings.
Press the right Function button to adjust the settings as necessary.
Setting Items on the Operation Panel of the MachineLoad the original on the platen glass.
Loading Originals
NoteYou can confirm the procedure to load the original by pressing the center Function button.
Press the Color button for color scanning, or the Black button for black & white scanning.
NoteWhen you forward the scanned data to the computer using WSD, press the Color button.
If you select other than PDF or Compact PDF for Format on the scan setting screen:
The machine starts scanning and scanned data is forwarded to the computer.
When you select PDF or Compact PDF for Format on the scan setting screen:
The confirmation screen asking you if you continue scanning is displayed after scanning is complete.
If you continue scanning, load the original on the platen glass and start scanning.
If you do not continue scanning, press the left Function button. The scanned data is forwarded to the computer.
Scanned data is forwarded to the computer according to the settings specified in MP Navigator EX.
Remove the original on the platen glass after scanning is complete.
ImportantIf the scanning result with Auto scan is not satisfactory, select Document or Photo according to the original in step 3, then specify the scan size or other setting items in step 4.
When the program selection screen is displayed:
If you are using Windows 7 or Windows Vista:
The program selection screen may be displayed after pressing the Color or Black button. In this case, select MP Navigator EX Ver5.0 and click OK.
You can set MP Navigator EX to launch whenever pressing the Color or Black button.
For details:
The Machine Cannot Work Well with Application Software
If you are using Windows XP:
The program selection screen may be displayed after pressing the Color or Black button for the first time. In this case, specify MP Navigator EX Ver5.0 as the application software to use, select Always use this program for this action, then click OK. From the next time, MP Navigator EX is automatically started.
If you want to scan originals with advanced settings, or if you want to edit or print the scanned images:
If you scan originals from a computer using MP Navigator EX, MP Navigator EX enables you to edit the scanned images, such as optimizing or trimming.
In addition, you can edit or print the scanned images using the bundled application software to make better use of them.
NoteYou can use a WIA-compliant application software and the Control Panel (Windows XP only) to scan originals with this machine.
If you want to convert a scanned document to text:
Setting Items on the Operation Panel of the Machine
You can change the scan settings such as the scan size, resolution, or data format.
When the Scan standby screen is displayed, press the right Function button to select the setting item.
Use the button to select the setting item and the button to specify the setting, then press the OK button.
The scan setting cannot be specified under the following conditions:
When Auto scan is selected for Doc.type to forward the scanned data to the computer
When you forward the scanned data to the computer using WSD (one of the network protocols supported in Windows 7 and Windows Vista)
Depending on the destination, some setting items cannot be selected. This section describes the setting items when you select Memory card on the screen for selecting to which you save the data.
The setting item which cannot be selected is displayed grayed out.
Some settings cannot be specified in combination with the setting of other setting item, the document type selected for Doc.type, or the scan menu on the screen for selecting to which you save the data. If the setting which cannot be specified in combination is selected, Error details is displayed on the LCD. In this case, press the left Function button to confirm the message, then change the setting.
The specified scan settings such as the scan size, resolution, and data format are retained even if the machine is turned off.
When scanning starts in the scan menu that is not available with the specified setting, The specified function is not available with current settings. is displayed on the LCD. Change the setting, following the on-screen instructions.
When you forward the scanned data to the computer or attach the data to an e-mail, you can specify the destination and file name using MP Navigator EX. Refer to Scanner Button Settings Tab (Save to PC) for the settings when forwarding the data to PC, and refer to Scanner Button Settings Tab (Attach to E-mail) for the settings when attaching the data to an e-mail.
If you scan originals from the computer, you can scan with advanced settings.
Scan size
Select the size of the original.
Format
Select the data format of the scanned data.
Scan res (Scan resolution)
Select the resolution for scanning.
Preview
Select whether you use preview of the scanned data.
Reduce show-thru (Reducing show-through)
Characters on the back may show through when scanning a thin document such as a newspaper. Select ON if characters seem to show through on the scanned document.
This setting item is not available when Photo is selected for Doc.type.Descreen
A printout consists of minute dots to make characters or graphs. Interfering with each dot may result in uneven shades or a striped pattern. Select ON if you notice any uneven shades or a striped pattern on the scanned image.
This setting item is not available when Photo is selected for Doc.type.
NoteEven if ON is selected for this setting, some moire effects may remain if Unsharp mask is set to ON. In that case, select OFF for Unsharp mask.
Unsharp mask
The outline of small characters or thin objects can be accentuated. Select ON if you want to accentuate the outline of the scanned data.
Scanner Button Settings Tab (Save to PC)
On the Scanner Button Settings tab, you can specify how to respond when scanning using the operation panel of the machine.
This section describes the settings available when Select Event is Save to PC.
See "Setting Items on the Operation Panel of the Machine" for details on the items to be set using the operation panel of the machine.
Event
Select Event
Displays the scan modes that can be selected on the operation panel of the machine. Select Save to PC.
Document Type
Displays the document types that can be selected on the operation panel of the machine.
Actions
Scan Settings
Specify...
Opens the Scan Settings dialog box in which you can make advanced scan settings.
Document Size
Set this item using the operation panel of the machine.
Resolution
Set this item using the operation panel of the machine.
Save Settings
Automatically save the image to your computer after scanning it
Select this to save the images to your computer as specified after scanning them.
The File Name and Save in settings will be displayed.
File Name
Enter the file name of the image to be saved (up to 64 characters).
Save as type
Set this item using the operation panel of the machine.
Set...
When Document Type is Auto ScanThe Auto Save Settings dialog box opens and you can specify the file format in which to save images automatically and other advanced save settings. Select a file format for items detected as documents, and for items detected as photos.
When JPEG/Exif is Selected
Click Set... to specify a compression type for JPEG files. Select High(Low Compression), Standard, or Low(High Compression).
ImportantThis setting is not available when the Compress scanned images when transferring checkbox is selected on the General Tab of the Preferences dialog box.
When PDF is Selected
Click Set... to make advanced settings for creating PDF files.
When Document Type is Document or Photo
The Save Settings dialog box opens and you can make advanced settings for saving images scanned using the Operation Panel of the machine as JPEG or PDF files.Specify JPEG on printer's operation panel
Click Set... to specify a compression type for JPEG files. Select High(Low Compression), Standard, or Low(High Compression).
ImportantThis setting is not available when the Compress scanned images when transferring checkbox is selected on the General Tab of the Preferences dialog box.
- Specify PDF on printer's operation panel
Click Set... to make advanced settings for creating PDF files.
ImportantUse the operation panel of the machine to set the compression type for saving.
- Save in
Displays the folder in which to save the scanned images. To change the folder, click Browse... to specify another one.
By default, the scanned images are saved in the MP Navigator EX folder in the Pictures folder.
- Save to a Subfolder with Current Date
Select this checkbox to create a subfolder in the folder specified in Save in with the current date and save scanned files in it. A subfolder with a name such as "2011_01_01" (Year_Month_Date) will be created.
If this checkbox is not selected, files are saved directly in the folder specified in Save in.
- Open the save dialog box after scanning the image
Select this to open the Save to PC dialog box after scanning the images and specify the save settings such as destination folder and file name.
Scanner Button Settings Tab (Attach to E-mail)
On the Scanner Button Settings tab, you can specify how to respond when scanning using the operation panel of the machine.
This section describes the settings available when Select Event is Attach to E-mail.
See "Setting Items on the Operation Panel of the Machine" for details on the items to be set using the Operation Panel of the machine.
Event
Select Event
Displays the scan modes that can be selected on the Operation Panel of the machine. Select Attach to E-mail.
- Document Type
Displays the document types that can be selected on the Operation Panel of the machine.
Actions
Scan Settings
- Specify...
Opens the Scan Settings dialog box in which you can make advanced scan settings.
Document Size
Set this item using the operation panel of the machine.
- Resolution
Set this item using the operation panel of the machine.
Save Settings
File Size
Not available.
- File Name
Enter the file name of the image to be saved (up to 64 characters).
- Save as type
Set this item using the operation panel of the machine.
- Set...
The Save Settings dialog box opens and you can make advanced settings for saving images scanned using the operation panel of the machine as JPEG or PDF files.
- Specify JPEG on printer's operation panel
Click Set... to specify a compression type for JPEG files. Select High(Low Compression), Standard, or Low(High Compression).
Important- This setting is not available when the Compress scanned images when transferring checkbox is selected on the General Tab of the Preferences dialog box.
- Specify PDF on printer's operation panel
Click Set... to make advanced settings for creating PDF files.
Important- Use the operation panel of the machine to set the compression type for saving.
- Specify JPEG on printer's operation panel
- Save in
Displays the folder in which to save the scanned images. To change the folder, click Browse... to specify another one.
By default, the scanned images are saved in the MP Navigator EX folder in the Pictures folder.
- Save to a Subfolder with Current Date
Select this checkbox to create a subfolder in the folder specified in Save in with the current date and save scanned files in it. A subfolder with a name such as "2011_01_01" (Year_Month_Date) will be created.
If this checkbox is not selected, files are saved directly in the folder specified in Save in.
Attachment Settings
Mail Program
Specify an e-mail software program.
You can enter this setting menu by following the procedure below:
- Select Setup on the HOME screen.
- Select Device settings -> LAN settings -> Other settings -> WSD setting
Setting items
Enable/disable WSD
Selects whether WSD is enabled or disabled.
Note
When this setting is activated, the printer icon is displayed on the Network Explorer in Windows 7 and Windows Vista.
WSD scan from this device
Selecting Enable allows you to transfer the scanned data to the computer using WSD.Timeout setting
Specifies the timeout length.