Faxing a Document from a Computer (PC Fax)
This section explains the fundamental operations of the fax driver, such as how to display the fax driver, and how to send a fax from a computer.
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Faxing a Document (PC Fax)
The procedure for faxing a document created in application software is as follows.
note:
- Faxing methods may differ depending on the application you are using. For details, see the instruction manuals provided with the application software.
- You cannot access or edit the address book if you do not have access permission (default: Power Users or higher) to the destination folder of the address book. If this is the case, log on as user having access permission to the folder, or click [Specify a Folder] in the [Edit Address Book] sheet, and change the destination folder of the address book to a folder, such as the [My Documents] folder, that you have write permission for.
- Up to 512 fax transmission recipients can be stored in the device. If the number of recipients exceeds 512 after a fax job has been sent to the device, the last job to be input will be erased. Be careful when registering more than 512 recipients in groups or when sending a fax continuously to multiple groups.
- The number of destinations that you can send to at one time depends on the conditions under which the cover sheet has been attached.
- The display may differ according to the operating system and system environment.
1. Open the document you want to fax from the application.
2. Select [Print] from the [File] menu.
The [Print] dialog box is displayed.
note:
The procedure for displaying the [Print] dialog box may differ depending on the application you are using.
3. Select your fax from [Name], then click [Properties].
The fax driver screen is displayed.
note:
- The fax name displayed in the fax driver screen is changed by settings in the [Printers and Faxes] folder (for Windows 2000: The [Printers] folder).
- The procedure for displaying the fax driver screen may differ depending on the applications you are using.
4. Configure the required settings in the fax driver screen, then click [OK].
The [Print] dialog box is displayed.
5. Click [Print] (or [OK]).
The [Fax Sending Settings] dialog box is displayed.
6. Specify the send address.
If you want to add a detailed address name and fax number:
- Enter the recipient name and fax number in the [Sending Settings] sheet, and click [Add to Destination List].
note:
If you have selected [Reenter Fax Number before adding Destination to [Destination List]] in the [Security Settings] dialog box of the [Special] sheet, the [Confirm Password] dialog box is displayed when you click [Add to Destination List].
If you want to add an address from the address book:
- Click [Address Book] in the [Sending Settings] sheet.
The [Select Destinations from Address Book] dialog box is displayed.
- Select the recipient, and click [Add to List].
The selected address is added to [Destination List].
7. If you want to attach a cover sheet, select [Cover Sheet] sheet, and then specify a format for the cover sheet.
8. Click [OK].
Faxing begins.
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Specifying the Fax Settings Beforehand (PC Fax)
To fax a document, follow the procedure below.
The fax whose settings you have configured will send faxes with the same settings every time.
note:
- When faxing, you can change the settings you configured beforehand. To change the settings, configure them from the application.
- The display may differ according to the operating system and system environment.
1. On the [ 
] (Start) menu, click [Control Panel] -> [Printers].
The [Printers] folder is displayed.
note:
- If you are using Windows 7, select [Start] - [Devices and Printers].
- If you are using Windows XP Professional/Server 2003, on the [Start] menu, click [Printers and Faxes].
- If you are using Windows XP Home Edition, on the [Start] menu, click [Control Panel] -> [Printers and Other Hardware] -> [Printers and Faxes].
- If you are using Windows 2000, on the [Start] menu, point to [Settings] -> click [Printers].
2. In the [Printers] folder ([Printers and Faxes] folder, or [Devices and Printers] folder), right-click the icon of the fax whose settings you want to configure -> click [Printing Preferences] from the displayed menu.
The fax driver screen is displayed.
The fax driver screen includes the following sheets.
- Edit Address Book] sheet
- [Register Cover Sheet] sheet
- [Special] sheet
To access the fax driver screen from the [Printers] folder ([Printers and Faxes] folder, or [Devices and Printers] folder), you need to be assigned full control permission for the printer. Full control access is available for users who are registered as Administrators or Power Users in the Windows system settings.
3. Configure the required settings in the displayed fax driver screen.
4. Click [OK].
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Viewing the Online Help (PC Fax)
To view the online help, follow the procedure below.
The display may differ according to the operating system and system environment.
1. Display the fax driver screen.
2. Click [Help].
The online help is displayed.
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