Sending Fax after Speaking on Telephone

If you want to speak to the recipient before sending a fax, or if the recipient does not have a fax device that can receive faxes automatically, send a fax manually after speaking to the recipient on the telephone to check whether the recipient can receive faxes.

Important

• It may be possible that faxes will reach unintended recipients due to the misdialing or incorrect registration of fax/telephone numbers. When you send important documents, we recommend that you send them after speaking on the telephone. See below for the procedure to send a fax manually.

• With manual transmission, you cannot use the platen to load documents. Load the documents in the ADF (Auto Document Feeder).

  When loading document on the platen, send a fax with automatic transmission.

  • Sending Faxes by Entering Fax/Telephone Number

• To speak to the recipient before sending a fax, you need to connect a telephone to the printer.

  For details on how to connect the telephone to the printer:

  • Basic Connection (Connecting with General Telephone line)

Note

• For details on the basic sending operations:

  • Sending Faxes by Entering Fax/Telephone Number

1. Check that printer is turned on.

2. Press the FAX button.

   The Fax standby screen is displayed.

3. Load documents in the ADF.

4. Adjust the scan contrast and resolution as necessary.

   • Setting Items for Sending Faxes

5. Lift the handset of the telephone connected to the printer.

6. Use the telephone to dial the recipient's fax/telephone number.

7. Speak to the recipient.

   When you hear a high-pitched signal instead of the recipient's voice, you cannot check whether the recipient can receive faxes. If you want to stop sending the fax, replace the handset. If you want to send the fax, go to step 9.

8. Ask the recipient to set the recipient's fax device to receive faxes.

9. When you hear a high-pitched signal, press the Color button or the Black button.

   Press the Color button for color transmission, or the Black button for black & white transmission.

   Important

   • Color transmission is available only when the recipient's fax device supports color faxing.

10. Hang up the handset.

Note

• To cancel a fax transmission, press the Stop button. To cancel a fax transmission while it is in progress, press the Stop button, then follow the instructions on the LCD.

• If documents remain in the ADF after the Stop button is pressed while scanning is in progress, Document in ADF [OK]Eject the document is displayed on the LCD. By pressing the OK button, the remaining documents are automatically ejected.

TR4520 / TR4522 Support Page