Shared Folder without Access Control

This is useful when you want to share files with other users over a network without any restrictions.

Users can access these folders from any computer on the network without having to enter a user name and password.

Follow the procedure below to set up the shared folder without access control.

To set up a shared folder without access control on Windows Server 2003, you need to set access permissions and then activate a guest user account.

1. Set a shared folder.

1-1. Create a new shared folder in any drive.

It is recommended to create the folder in a place where users can find it easily, such as the first level in C drive.

Ex) C:\share

note:

It is recommended that you write down the folder name you created here.

1-2. Right-click the created folder.

1-3. Select [Sharing] to open the [<Folder name> Properties] dialog box.

1-4. Select [Share this folder].

2. Set the network-level access permission.

2-1. In the [Sharing] sheet, click the [Permissions] button to open the [Permissions for <Folder Name>].

2-2. In the [Permissions for <Folder name>], under [Group or user names], select [Everyone] to grant. Select the [Full Control] box under [Allow] if not selected.

note:

Select the [Full Control] box so that you can store data scanned with this machine on a computer (the file server).

2-3. Click [OK] to close the [Permissions for <Folder Name>] dialog box.

2-4. If the [Security] tab is displayed in the [<Folder name> Properties], proceed to Step 3 to set the local-level access permission. If not, proceed to Step 4.

note:

The [Security] tab is not displayed when:

• The drive to which the shared folder is set is formatted in FAT16 or FAT32.
• Simple file sharing is enabled.

3. Set the local-level access permission.

If the drive to which the shared folder is set is formatted in NTFS, you need to set the local-level and network-level access permissions.

3-1. In the [<Folder name> Properties], click the [Security] tab.

3-2. Click [Add...] to open the [Select Users or Groups] dialog box.

3-3. Type "Everyone" in [Enter the object names to select].

3-4. Click [Check Names]. Make sure that the correct object name is typed.

note:

If the object name is entered incorrectly, you see the [Name Not Found] dialog box. If this happens, click [Cancel] to check whether or not the computer name and user name are incorrect.

3-5. Click [OK] to close the [Select Users or Groups] dialog box.

3-6. In the [Security] sheet, under [Group or user names], select [Everyone]. Select the [Full Control] box under [Allow].

note:

4. Click [OK] to close the [<Folder name> Properties] dialog box.

5. Activate the Guest user account.

5-1. Right-click the [My Computer] icon on the desktop. Click [Manage] to open the [Computer Management] window.

5-2. Under [System Tools], double-click [Local Users and Groups], and then click the [Users].

5-3. Double-click the [Guest] user.

5-4. Deselect [Account is Disabled] to activate the Guest user account.

5-5. Click [OK] to close the [Guest Properties] dialog box.

Shared Folder with Access Control

This is useful when you want to limit access to certain users.

To access a shared folder of this type, users have account information (user names and passwords) for the shared folder. If they do not know their account information, they cannot access that shared folder.

Follow the procedure below to access a shared folder with access control.

Creating a User Account for Accessing a Shared Folder

You need to create user accounts for users who access the shared folder in advance. This section describes the procedure for creating a new account on your computer.

note:

1. Right-click the [My Computer] icon on the desktop.

Click [Manage] to open the [Computer Management] dialog box.

2. Under [System Tools], double-click [Local Users and Groups].

3. Right-click the [Users] folder. Click [New User].

4. Set up the user accessing the shared folder.

4-1. In the [New User] dialog box, enter the user name in [User name]

note:

• The user name must be up to 20 alphanumeric characters long.
• It is recommended that you write down the user name you created here.

4-2. Enter the password in [Password]. Re-enter the password in [Confirm password].

note:

• The password must be up to 14 alphanumeric characters long.
• It is recommended that you write down the password you created here.

4-3. Deselect [User must change password at next logon].

4-4. Check [Password never expires].

4-5. Confirm the settings. Click [Create].

4-6. Click [Close] to close the [New User] dialog box.

5. Close the [Computer Management] dialog box.

Setting a Shared Folder and Access Permissions

Once you create the account on your computer, create a shared folder. Add the created account to the shared folder as a user who is permitted to access that folder. Set the permission which allows the user to access the folders as well.

1. Set a shared folder.

1-1. Create a new shared folder in any drive.

It is recommended to create the folder in a place where users can find it easily, such as the first level in C drive.

Ex) C:\share

note:

It is recommended that you write down the folder name you created here.

1-2. Right-click the created folder.

1-3. Select [Sharing and Security...] to open the [<Folder name> Properties] dialog box.

1-4. Check [Share this folder].

2. Set the network-level access permission.

2-1. In the [Sharing] sheet, click [Permissions] to open the [Permissions for <Folder Name>].

2-2. Click [Add...] to open the [Select Users or Groups] dialog box.

2-3. Type [Computer Name]\[User Name] in [Enter the object names to select].

2-4. Click [Check Names]. Make sure that the correct object name is typed.

note:

If the object name is entered incorrectly, the [Name Not Found] dialog box appears. If this happens, click [Cancel] to check whether or not the computer name and user name are incorrect.

2-5. Click [OK] to close the [Select Users or Groups] dialog box.

2-6. In the [Permissions for <Folder name>], under [Group or user names], select the user whom you want to grant permission. Select the [Full Control] box under [Allow].

note:

Select the [Full Control] box so that you can store data scanned with this machine to a computer (the file server).

2-7. Click [OK] to close the [Permissions for <Folder Name>] dialog box.

2-8. If the [Security] tab is displayed in the [<Folder name> Properties], go to the next step to set the local-level access permission. If not, skip to step 4.

note:

The [Security] tab is not displayed when:

• The drive to which the shared folder is set is formatted in FAT16 or FAT32.
• Simple file sharing is enabled.

3. Set the local-level access permission.

If the drive to which the shared folder is set is formatted in NTFS, you need to set the local-level as well as the network-level access permissions.

3-1. In the [<Folder name> Properties], click the [Security] tab.

3-2. Click [Add...] to open the [Select Users or Groups] dialog box.

3-3. Type [Computer Name]\[User Name] in [Enter the object names to select].

3-4. Click [Check Names]. Make sure that the correct object name is typed.

note:

If the object name is entered incorrectly, the [Name Not Found] dialog box appears. If this happens, click [Cancel] to check whether or not the computer name and user name are incorrect.

3-5. Click [OK] to close the [Select Users or Groups] dialog box.

3-6. In the [Security] sheet, under [Group or user names], select the user whom you want to grant permission. Select the [Full Control] box under [Allow] and click [Apply].

note:

Select the [Full Control] box so that you can store data scanned with this machine on a computer (the file server).

3-7. Click [Advanced] to open [Advanced Security Settings for <Folder name>] dialog box.

3-8. Clear the [Inherit from parent the permission entries that apply to child objects. Include these with entries explicitly defined here.] check box.

note:

[Security] dialog box appears.

3-9. Click [Remove].

3-10. Click [OK] to close [Advanced Security Settings for <Folder name>] dialog box.

4. Click [OK] to close the [<Folder name> Properties] dialog box.