Sending Fax to Registered Recipient

Registering recipient's fax/telephone number and name in the printer's directory enables you to send faxes easily.

Important

• It may be possible that faxes will reach unintended recipients due to the misdialing or incorrect registration of fax/telephone numbers. When you send important documents, we recommend that you send them after speaking on the telephone.

  • Sending Fax after Speaking on Telephone

Note

• For details on the basic sending operations:

  • Sending Faxes by Entering Fax/Telephone Number

1. Make sure that printer is turned on.

2. Load documents on platen glass or in ADF.

3. Select  FAX on the HOME screen.

   • Using the Operation Panel

   The Fax standby screen is displayed.

4. Change send settings as necessary.

   • Setting Items for Sending Faxes

5. Select Directory.

   The screen to select a registered recipient is displayed.

6. Select a registered recipient.

   Display by name

   

   Display by ID number

   

   1. Select to switch the display by name and by ID number.

   2. Select to display the screen to select an initial. You can search the registered recipient by initial.

      

      By selecting the initial, the registered recipients are displayed in alphabetical order from the selected character.

   3. Select to display the screen to select an ID number of the registered recipient. You can search the registered recipient by ID number.

      

      By enter the ID number and selecting OK, the registered recipients are displayed in order from the recipient of the ID number selected.

   4. Select to register a new recipient or a new group dial.

      • Registering Fax/Telephone Number of Recipients
      • Registering Recipients in Group Dial

   5. Select a registered recipient.

7. Select Send FAX as operation for selected recipient.

   The touch screen returns to the Fax standby screen.

   Note

   • You can edit or delete a selected recipient.

     • Changing Registered Information
     • Deleting Registered Information

8. Press Color button for color transmission, or Black button for black & white transmission.

   Important

   • Color transmission is available only when the recipient's fax device supports color faxing.

Note

• To cancel a fax transmission, press the Stop button. To cancel a fax transmission while it is in progress, press the Stop button, and then follow the instructions on the touch screen.
• If documents remain in the ADF after the Stop button is pressed while scanning is in progress, Document in ADF. Remove the document from the document tray and tap [OK]. is displayed on the touch screen. By selecting OK, the remaining documents are automatically ejected.

• In case the printer was not able to send a fax, such as when the recipient's line was busy, it has the function to automatically redial the number after a specified interval. Automatic redialing is enabled by default.

  • Automatic Redialing

  To cancel automatic redialing, wait until the printer starts redialing, and then press the Stopbutton.

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