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Setting password(s) for PDF files using MP Navigator - MP240 / MP250 / MP270 (Windows)

Article ID: ART102043 | Date published: 05/11/2015 | Date last updated: 08/15/2015
 

Description

Setting password(s) for PDF files using MP Navigator

Solution

Setting Passwords for PDF Files

Set passwords for opening, editing and printing PDF files.

You can set two passwords: one for opening the file and one for editing/printing it.

Important

  • Internet Explorer 5.5 Service Pack 2 or later is required to use this function.

  • You will not be able to open/edit the file if you forget the password. Record your passwords in a safe place for future reference.

  • Password-protected PDF files cannot be opened in applications not supporting security settings.

  • In some applications, the commands (print, edit, etc.) restricted by Permissions Password may differ from those in MP Navigator EX.

  • Password-protected PDF files cannot be searched by text from the View & Use window.

  1. Scan documents into MP Navigator EX, then click Save as PDF file.
    Alternatively, edit existing files in the Create/Edit PDF file window, then click Save Selected Pages or Save All Pages.

    The Save as PDF file dialog box opens.

    Note

    • Passwords cannot be set when images are automatically saved after scanning, such as when scanning from the One-click Mode screen or scanning using the Operation Panel of the machine.

    • See "Creating/Editing PDF Files" to create PDF files from existing images or to edit files.

  2. Select the Password security settings checkbox.

    figure: Save as PDF file dialog box

    figure: Save as PDF file dialog box

    The Password Security -Settings dialog box opens.

    Note
    • You can also open the Password Security -Settings dialog box by clicking Set..., then selecting Password Security for Security in the PDF Settings dialog box.

      figure: PDF Settings dialog box

  3. Select the Require a password to open the document or Use a password to restrict printing and editing of the document and its security settings checkbox, then enter a password.

    figure: Password Security -Settings dialog box

    Important
    • Up to 32 single-byte alphanumeric characters can be used for the password. Passwords are case sensitive.

    Note
    • Select checkboxes to set Document Open Password and Permissions Password. You cannot use the same password for .

  4. Click OK.

    The Confirm Document Open Password or Confirm Permissions Password dialog box opens.

    Document Open Password

    figure: Confirm Document Open Password dialog box

    Permissions Password

    figure: Confirm Permission Password dialog box

  5. Re-enter the password and click OK.

    The Save as PDF file dialog box returns.

    Important

    • If you close the Save as PDF file dialog box without clicking Save, the settings in the Password Security -Settings dialog box will be deleted.
    • Passwords are deleted once the file is edited. Reset the passwords when saving edited files.

    Note
    • If you set the passwords via the PDF Settings dialog box, the PDF Settings dialog box returns. Click OK. The Save as PDF file dialog box returns.

  6. Click Save.

    Files are saved according to the settings.

Top of Page

Creating/Editing Password-protected PDF Files

Enter a password to open or edit/print password-protected PDF files.

Password entry method varies by operation. The following procedures are examples only.

Important

  • You can open, edit or print only PDF files whose passwords were set with MP Navigator EX. You cannot edit PDF files edited in other applications or whose passwords were set with other applications. Only MP Navigator EX version 1.1 and 2.0 or later supports opening, editing and printing password-protected PDF files.

  • Internet Explorer 5.5 Service Pack 2 or later is required to open, edit or print password-protected PDF files.

  • Passwords are case sensitive.

Entering a Password to Open a File

  1. In the View & Use window, select the PDF file you want to open and click Zoom in.
    Alternatively, double-click the PDF file.

    figure: View & Use window

    Note
    • Only the Document Open Password will be required. The Permissions Password will not be required.

    • If the Zoom in dialog box with a lock icon opens, click Enter Password.

      figure: Zoom in dialog box

  2. The Password dialog box opens. Enter the password and click OK.


    figure: Password dialog box

    The PDF file opens in the Zoom in dialog box.

    Important
    • To reopen the file after closing the Zoom in dialog box, re-enter the password.



Entering a Password (Permissions Password) to Edit or Print a File

  1. In the View & Use window, select PDF files and click PDF or Print.

    figure: View & Use window

  2. To create a PDF file or edit the file, select Create/Edit PDF file on the list. To print the file, click Print Document.

    In the Password dialog box, you will be prompted to enter a password.

    figure: Password dialog box

    Important

    • If the Document Open Password is set as well, the Document Open Password will be required, then the Permissions Password will be required.

  3. Enter the password and click OK.

    The corresponding dialog box opens.

    Important

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