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Sending Faxes

Article ID: ART139983 | Date published: 05/13/2015 | Date last updated: 08/17/2015
 

Description

Sending Faxes

Solution

Sending Faxes
ID : 8201783200 _ EN _ 1
Solution

Sending Faxes with the Numeric Buttons

This section describes dialing and sending faxes directly using the Numeric buttons.
IMPORTANT
It may be possible that faxes will reach unintended recipients due to the misdialing or incorrect registration of fax/telephone numbers. When you send important documents, it is recommended that you send them after speaking on the telephone.

1. Make sure that the machine is turned on.

2. Press the FAX button.
The Fax standby screen is displayed.

REFERENCE
If you have not set up the machine for sending/receiving faxes yet, the message for setup is displayed on the LCD when you press the FAX button for the first time. When you set up for faxing, follow the procedure according to the instructions on the LCD.

3. Load documents on the platen glass or in the ADF.
IMPORTANT
When sending a double-sided document, load the document on the platen glass. Double-sided documents cannot be automatically scanned and sent from the ADF.

4. Adjust the scan contrast and resolution as necessary.
Adjust the scan contrast and resolution following the procedure below.
(1) Press the right Function button.
The TX image quality settings screen is displayed.

(2) Use the

button to change the setting item and use the

button to change the setting.
The following settings are selectable on ScanRes..
[Standard]
Suitable for text-only documents.
[Fine]
Suitable for fine-print documents.
[Extra fine]
Suitable for detailed illustration or fine-print quality documents.
If the recipient's fax machine is not compatible with Extra fine (300 x 300 dpi), the fax will be sent in the Standard or Fine resolution.
[Photo]
Suitable for photographs.
REFERENCE
When sending a color fax, documents are always scanned in the same resolution (200 x 200 dpi). The image quality (compression rate) is determined by which scan resolution is selected, except that Extra fine and Photo provide the same image quality.

(3) Press the OK button.
The LCD returns to the Fax standby screen.

5. Use the Numeric buttons to dial the recipient's fax/telephone number.

Use the following buttons to dial the recipient's fax/telephone number.
[Numeric buttons:]
Enters the number.
[Right Function button:]
Enters a space.
[Center Function button:]
Deletes the last character you entered.
[Left Function button:]
By pressing this button, you can add recipients registered to the coded speed dial.

6. Press the Color button for color transmission, or the Black button for black & white transmission.
The machine starts scanning the document.
IMPORTANT
  • Color transmission is available only when the recipient's fax machine supports color faxing.
  • Do not open the document cover until scanning is completed.

7. Start sending.

  • If you load the document in the ADF:
The machine scans the document automatically and starts sending the fax.
REFERENCE
  • To cancel a fax transmission, press the Stop button. To cancel a fax transmission while it is in progress, press the Stop button, then follow the instructions on the LCD.
  • If documents remain in the ADF after the Stop button is pressed while scanning is in progress, Document in ADF. Select
    to eject document. is displayed on the LCD. By pressing the OK button, the remaining documents are automatically ejected.

  • If you load the document on the platen glass:
The Placing documents (platen) screen appears on the LCD after scanning each sheet of document.
To send the scanned document, press the OK button to start sending it.
REFERENCE
  • To send two or more pages, follow the message to load the next page, and press the Color or Black button. After scanning all pages, press the OK button to start sending.
  • To cancel sending the fax, press the Stop button.

REFERENCE
  • When your machine is connected to a PBX (Private Branch Exchange) system, refer to the operating instructions of the system for details on dialing the recipient's fax/telephone number.
  • In case the machine was not able to send a fax, such as when the recipient's line was busy, it has the function to automatically redial the number after a specified interval. Automatic redialing is enabled by default.
-> Refer to [ Automatic Redialing ] within this webpage.
  • Unsent documents, such as those pending redial, are stored in the machine's memory. They are not stored in the case of a sending error.
  • Do not disconnect the power plug until all documents are sent. If you disconnect the power plug, all unsent documents stored in the machine's memory are lost.

Resending Faxes (Redialing a Busy Number)

There are two methods of redialing: Automatic redialing and Manual redialing.

IMPORTANT
It may be possible that faxes will reach unintended recipients due to the misdialing or incorrect registration of fax/telephone numbers. When you send important documents, it is recommended that you send them after speaking on the telephone.
REFERENCE
  • Automatic redialing is enabled by default.
  • For details on the basic sending operations:
-> Refer to [ Sending Faxes with the Numeric Buttons ] within this webpage.

  • Automatic Redialing
If you send a document and the recipient's line is busy, the machine will redial the number after a specified interval.
You can enable or disable automatic redialing. If you enable automatic redialing, you can specify the maximum number of redial attempts and the length of time the machine waits between redial attempts.
Enable and specify the automatic redialing setting on Auto redial in Advanced FAX settings under FAX settings.
IMPORTANT
While automatic redialing, the unsent fax is stored in the machine's memory temporarily until the sending fax is complete. If a power failure occurs or you unplug the power cord before automatic redialing is complete, all faxes stored in the machine's memory are deleted and not sent.
REFERENCE
  • To cancel automatic redialing, wait until the machine starts redialing, then press the Stop button.
  • To cancel automatic redialing, delete the unsent fax from the machine's memory while the machine is on-standby for a redial operation. For details, see[ Deleting a Document in Machine's Memory ].

  • Manual Redialing
You can redial to the recipients dialed using the Numeric buttons.
Follow the procedure below for manual redialing.

1. Make sure that the machine is turned on.

2. Press the FAX button.
The Fax standby screen is displayed.

3. Load documents on the platen glass or in the ADF.

4. Adjust the scan contrast and resolution as necessary.
REFERENCE
For details on how to adjust the scan contrast and resolution, see [ Sending Faxes with the Numeric Buttons ].

5. Press the Redial/Pause button.
The Redial screen is displayed.

6. Use the

button to select the recipient's number to redial, then press the OK button.

7. Press the Color button for color transmission, or the Black button for black & white transmission.
IMPORTANT
Color transmission is available only when the recipient's fax machine supports color faxing.

REFERENCE
  • For manual redialing, the machine memorizes up to 10 recent recipients dialed using the Numeric buttons. Note that the machine does not memorize any recipients dialed using the Coded Dial or Redial/Pause button.
  • To cancel manual redialing, press the Stop button. To cancel a fax transmission while it is in progress, press the Stop button, then follow the instructions on the LCD.
  • If documents remain in the ADF after the Stop button is pressed while scanning is in progress, Document in ADF. Select
    to eject document. is displayed on the LCD. By pressing the OK button, the remaining documents are automatically ejected.

SIMS Doc Id

8201783200

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