Import/Export Function
The Remote UI enables you to save the Address Book and other settings information, such as a file that can be loaded into the machine when needed. This function is useful when you want to use the same settings on another machine, and for backing up. The Import/Export function is intended for data exchange, and is available only through the Remote UI.
attention:
The Import/Export operation may take more than a few minutes to complete. Do not turn the machine's main power OFF until the operation is complete. Otherwise, the machine may malfunction.
note:
- Do not operate the machine while importing or exporting an address book.
- If the machine is in the Sleep mode, press [Energy Saver] on the operation panel to cancel the Sleep mode before performing an Import operation.
- During an Export operation, the screen display does not change until the operation is complete. Do not click [Start Export] while the hourglass or pointer indicates that the operation is still being processed.
- [Import/Export] is displayed only when you are in the Administrator Mode.
- The password registered for the address book is not exported. If the address book is imported, specify the password again.
Please choose an item below:
Saving the Address Book (Export)
You can store the Address Book as a file in your computer.
1. Click [Menu] -> select [Import/Export] from the menu that appears under [Menu] -> click [Address Book].
2. Click [Start Export].
3. Follow the instructions on the screen to specify the location where you want to save the file.
The file is saved in the specified location.
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Loading an Address Book (Overwrite/Import)
You can load address books into the machine from saved files.
note:
- If the machine is in the Sleep mode, press [Energy Saver] on the operation panel to cancel the Sleep mode before performing an Import operation.
- When you register the contents of a new file, the currently registered addresses are overwritten by the new address list.
- You can register up to 200 addresses in the Address Book. Each address is treated as a separate item.
- You cannot import the settings in <OPTIONAL SETTINGS> in <ADDRESS BOOK SET.>
- You cannot import the group dialing information which contains another group dialing.
1. Click [Menu] -> select [Import/Export] from the menu that appears under [Menu] -> click [Address Book].
2. Click [Import].
3. Click [Browse] -> select the file to import -> click [OK].
note:
Do not import any files while the machine is executing other jobs.
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Saving User Management Data in Files (Export)
You can store User Management Data as a file in your computer.
note:
User type of all exported data is End-User Mode.
1. Click [Menu] -> [Import/Export] from the menu that appears under [Menu] -> click [User Management Data].
2. Click [Start Export].
3. Follow the instructions on the screen to specify the location where you want to save the file.
The file is saved in the specified location.
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Loading User Management Data Files (Overwrite/Import)
You can load User Management Data into the machine from saved files.
note:
- If the machine is in the Sleep mode, press [Energy Saver] on the operation panel to cancel the Sleep mode before performing an Import operation.
- Imported user data is registered or overwritten as End-User Mode.
1. Click [Menu] -> [Import/Export] from the menu that appears under [Menu] -> click [User Management Data].
2. Click [Import].
3. Click [Browse] -> select the file to import click [OK].
note:
- Do not import any files while the machine is executing other jobs.
- If overlapped User IDs are registered in imported data, those IDs will be registered in the machine as being overlapped. Among those overlapped data, the last registered one is available.
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Saving Additional Functions Settings in Files (Export)
You can store Additional Functions settings as a file in your computer.
1. Click [Menu] -> select [Import/Export] from the menu that appears under [Menu] -> click [Menu].
2. Click [Start Export].
3. Follow the instructions on the screen to specify the location where you want to save the file.
The file is saved in the specified location.
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Loading Additional Functions Settings Files (Overwrite/Import)
You can load Additional Functions settings into the machine from saved files.
1. Click [Menu] -> select [Import/Export] from the menu that appears under [Menu] -> click [Menu].
2. Click [Import].
3. Click [Browse] -> select the file to import -> click [OK].
note:
- When Additional Functions settings are imported, the System Manager ID, Department IDs, and Network Settings are automatically overwritten.
- The machine must be restarted to enable the imported Additional Functions settings. After importing, turn off the main power switch of the machine, wait at least 10 seconds, and turn the power back on.
- After importing Additional Functions settings, the Remote UI cannot be used to perform other operations until the machine is restarted.
- Do not import any files while the machine is executing other jobs.
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