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Saving Received Faxes Automatically on a USB Flash Drive

Article ID: ART166114 | Date published: 07/29/2016 | Date last updated: 08/27/2019
 

Description

This article explains how you can save incoming faxes automatically on a USB flash drive connected to your MAXIFY printer.

Solution

You can save received faxes on a USB flash drive as PDF files automatically when receiving a fax.

This section describes the procedure to enable the printer to save received faxes on a USB flash drive automatically.
 

 Important

  • Do not remove the USB flash drive from the printer when the printer is set to save received faxes on a USB flash drive automatically.
     
  • For safety reasons, we recommend backing up faxes saved on a USB flash drive to another media periodically to avoid unexpected accidents.
     
  • We assume no responsibility for damage to or loss of data for whatever reason even within the warranty period.
     

  • Awaiting document processing. is displayed on the Fax standby screen and the faxes are stored in the printer's memory when the received faxes are not saved on the USB flash drive because the USB flash drive is not inserted or because it is not writable.

    You can save the faxes stored in the printer's memory to the USB flash drive manually. Delete the unnecessary fax from printer's memory after saving to the USB flash drive.
     

  1. Make sure that printer is turned on.
     

  2. Insert a USB flash drive into the USB flash drive port.
     

  3. Select  Setup from the HOME screen.
     

  4. Select  Device settings and press OK.
     

  5. Select FAX settings and press OK.
     

  6. Select Auto save setting and press OK.
     

  7. Select ON and press OK.
     

  8. Select USB flash drive and press OK.
     

 Note

  • You can save up to 250 pages of a fax as one PDF file.
     
  • You can save up to 2000 PDF files on a USB flash drive.
     
  • If the USB flash drive is removed or becomes full while saving faxes is in progress, an error message is displayed on the LCD. Press OK to dismiss the error.
     

  • The folder and file name of faxes saved on the USB flash drive is as follows:

    • Folder name: CANON_SC\FAXDOC\0001
    • File name (file extension: PDF): Running numbers, starting from FAX_0001

    • File date: The date and time of saving as set in the printer.

      For details on how to set the date and time:

  • When removing the USB flash drive, set the Auto save setting to OFF.

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