Confirming Necessary Information for Scan to E-Mail and I-fax

For the settings before sending/receiving e-mail/I-fax (related information), setting the IP address (related information) and setting the machine for sending/receiving e-mail and I-fax are required. This section describes how to check the necessary information to set the machine after the IP address has been set. Proceed to "Setting the Machine to Send/Receive E-mails and I-Faxes" (related information) after checking the information.

Preparing to Send E-Mails and I-Faxes

To send e-mails and I-faxes from the machine, the following information is required:

• SMTP server address:

This is the server address to which e-mails and I-faxes are sent.

• Authentication method:

The two authentication methods described below are supported. (The authentication may not be required for some internet providers.)

- SMTP authentication

In the authentication method, the SMTP server checks the user name and password before sending e-mails and I-faxes.

- POP before SMTP

In the authentication method, the POP server checks the POP address and POP password before sending e-mails and I-faxes. If your provider uses this method, you also need to set up the machine to receive e-mails and I-faxes using a POP server. For details, see "Preparing to Receive E-Mails and I-Faxes."

Preparing to Receive E-Mails and I-Faxes

If the provider uses POP before SMTP as the authentication method to send e-mails and I-faxes, or if you want this machine to receive e-mails and I-faxes using a POP server, the following information is required:

POP server:

The server address that is used when receiving e-mails and I-faxes. In some cases, the address is same as the SMTP server address.

• POP address:

This is sometimes referred to as a mail account or mail ID.

• POP password:

The password required in order to receive e-mails and I-faxes.

Checking Your E-Mail Account

If you want to set your current e-mail account to this machine, you can view what information is required for your e-mail software. This section describes the procedures for checking your e-mail account, using Outlook Express 6.x (the e-mail software included with Windows XP) as an example.

1. Start Outlook Express 6.x.

2. On the [Tools] menu, select [Account] to open the [Internet Account] dialog box.

3. Click the [Mail] tab.

4. Select the account in use. Click the [Properties] button to open the [<Account name> Properties] dialog box.

5. Click the [Servers] tab.

To confirm the necessary information for sending e-mails and I-faxes

1. Confirm the SMTP server address in the [Outgoing mail (SMTP)] box.

If there is no need for authentication, proceed to Step 9.

If SMTP authentication is used, proceed to Step 6.

To confirm the necessary information for receiving e-mails and I-faxes

1. Confirm the POP server address in the [Incoming mail (POP3)] box, the POP address in the [Account name] box, and the POP password in the [Password] box. Proceed to Step 9.

6. Under [Outgoing Mail Server], click [Settings] to open the [Outgoing Mail Server] dialog box.

7. Confirm [Account name] (user name authorized by SMTP server).

8. Once you confirm all the information, click [Cancel] to close the [Outgoing Mail Server] dialog box.

9. Click [Cancel] to close the [<Account name> Properties] dialog box.

10. Click [Close] to close the [Internet Account] dialog box.