Calling the Recipient before Sending Fax Documents (Manual Sending)

Use manual sending when you want to talk to the recipient before sending a document, or if the recipient does not have a fax machine that can receive faxes automatically.

note:

• You cannot use the platen glass for manual sending.
• You cannot use the group dialing for manual sending.
• You cannot use 2-Sided scanning mode for manual sending (imageCLASS D480 Only).

The MF4370dn is used for illustration purposes in this section.

1. Connect an external telephone to the machine if you want to talk to the recipient before sending a document.

2. Place documents in the ADF.

3. Press [FAX].

4. Adjust any necessary settings for your documents.

5. Press [Hook] or pick up the handset of your external telephone.

If you press [Hook], you can temporarily adjust the monitor tone volume with

[ ] and [ ].

6. Dial the recipient's fax number.

note:

Make sure to confirm the dial tone before entering a fax number. If you enter the number before the dial tone can be heard, the call may not connect, or the wrong number may be dialed.

7. Talk through the handset to the recipient.

• If you press [Hook] in step 5, you can pick up the handset when you hear the recipient's voice.
• If you hear a high-pitched signal instead of the recipient's voice, go to step 9.

8. Ask the recipient to set their fax machine to receive faxes.

9. When you hear a high-pitched signal, press [Start], then hang up the handset.

Scanning starts, and the scanned data is sent to the specified destination when scanning is complete.