Sending Fax after Speaking on Telephone

If you want to speak to the recipient before sending a fax, or if the recipient does not have a fax device that can receive faxes automatically, send a fax manually after speaking to the recipient on the telephone to check whether the recipient can receive faxes.

Important

• It may be possible that faxes will reach unintended recipients due to the misdialing or incorrect registration of fax/telephone numbers. When you send important documents, we recommend that you send them after speaking on the telephone. See below for the procedure to send a fax manually.

• With manual transmission, you cannot use the platen glass to load documents. Load the documents in the ADF.

  When loading document on the platen glass, send a fax with automatic transmission.

  • Sending Faxes by Entering Fax/Telephone Number

• To speak to the recipient before sending a fax, you need to connect a telephone to the printer.

  For details on how to connect the telephone to the printer:

  • Basic Connection

Note

• For details on the basic sending operations:

  • Sending Faxes by Entering Fax/Telephone Number

1. Make sure that printer is turned on.

2. Load documents in ADF.

3. Select  FAX on the HOME screen.

   • Using the Operation Panel

   The Fax standby screen is displayed.

4. Change send settings as necessary.

   • Setting Items for Sending Faxes

5. Lift handset of telephone connected to printer.

6. Use telephone to dial recipient's fax/telephone number.

7. Speak to recipient.

   When you hear a high-pitched signal instead of the recipient's voice, you cannot check whether the recipient can receive faxes. If you want to stop sending the fax, replace the handset. If you want to send the fax, go to step 8.

8. Ask recipient to set recipient's fax device to receive faxes.

9. When you hear a high-pitched signal, press Color button or Black button.

   Press the Color button for color transmission, or the Black button for black & white transmission.

   Important

   • Color transmission is available only when the recipient's fax device supports color faxing.

10. Hang up handset.

    Note

    • To cancel a fax transmission, press the Stop button. To cancel a fax transmission while it is in progress, press the Stop button, and then follow the instructions on the touch screen.
    • If documents remain in the ADF after the Stop button is pressed while scanning is in progress, Document in ADF. Remove the document from the document tray and tap [OK]. is displayed on the touch screen. By selecting OK, the remaining documents are automatically ejected.

TR8520 Page