Storing Forwarding Settings

You can set the machine to forward received documents to other machines or file servers. If a received document matches the forwarding conditions, it is forwarded to the specified destination.

note:

- The maximum number of forwarding settings that you can store is 11:10 with forwarding conditions and a fax or I-fax forwarding job without conditions.

- You can set whether to print I-fax/fax documents with forwarding errors, and whether to store them in memory.

- If a forwarding error occurs when all of Print Image, Store Image to Memory, and Memory Lock are set to [Off ], the received documents will be lost.

Storing Forwarding Setting

1. Press (Additional Functions).

2. Press [System Settings] [Forwarding Settings].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using (numeric keys), then press (Log In/Out) to enter the System Settings menu. The Forwarding Settings screen appears.

3. Press [Register].

4. Press [Condition Name].

5. Enter a name for the forwarding condition (up to 50 characters), then press [OK].

6. Press [Forwarding Conditions].

7. Select [Fax] or [I-Fax], then press [Next].

For the imageCLASS MF7470/MF7460, skip this step.

8. Set the forwarding conditions.

If your machine is the imageCLASS MF7480 and [Fax] is selected as the receive type, or if your machine is imageCLASS MF7470/MF7460:

- Press the Fax Number drop-down list, then select the forwarding condition.

[disregarded]: Disregards the Fax Number information as a forwarding condition.

[does not exist]: Forwards the document if the Fax Number information does not exist.

[equals]: Forwards the document if the Fax Number information matches all of the characters entered.

[differs from]: Forwards the document if the Fax Number information differs from the characters entered.

[begins with]: Forwards the document if the Fax Number information begins with the characters entered.

[ends with]: Forwards the document if the Fax Number information ends with the characters entered.

[contains]: Forwards the document if the Fax Number information contains the characters entered.

[does not contain]: Forwards the document if the Fax Number information does not contain the characters entered.

- Enter the forwarding criterion (up to 20 characters) using (numeric keys), then press [OK]

[Space]: Press to insert a space between numbers.

[+]: Use to insert a country code. Press [+] after the country code, and before the fax number.

[] []: Press to move the position of the cursor.

[Backspace]: Press to delete the last number entered.

The forwarding conditions are set, and the display returns to the Register screen.

note:

- If you want to change the criterion for the forwarding conditions without changing the forwarding condition for the Fax Number drop-down list, press (Clear), enter the new criterion, then press [OK].

- The characters that can be entered are: 0 to 9, [Space], [+].

- If [disregarded] or [does not exist] is selected as the forwarding condition, you cannot enter any criteria.

If your machine is the imageCLASS MF7480 and [I-Fax] is selected as the receive type:

- Press the Destination, From, or Subject drop-down list.

[disregarded]: Disregards the Destination, From, or Subject information as forwarding conditions.

[equals]: Forwards the document if the From or Subject information matches all of the characters entered.

[differs from]: Forwards the document if the Destination, From, or Subject information differs from the characters entered.

[begins with]: Forwards the document if the Destination, From, or Subject information begins with the characters entered.

[ends with]: Forwards the document if the Destination, From, or Subject information ends with the characters entered.

[contains]: Forwards the document if the Destination, From, or Subject information contains the characters entered.

[does not contain]: Forwards the document if the Destination, From, or Subject information does not contain the characters entered.

? Select the forwarding condition, then press [Set.].

? Enter the forwarding criteria (up to 120 characters for the Destination, and 128 characters for the From or Subject), then press [OK].

- If necessary, repeat this step for the other drop-down list(s).

If you want to change the criteria for the forwarding conditions without changing the forwarding condition for the Destination, From, and Subject drop-down lists, press [Set.] next to the criteria you want to change, enter the new criteria, then press [OK].

- Press [OK].

The forwarding conditions are set, and the display returns to the Register screen.

note:

If [disregarded] is selected as the forwarding condition, you cannot enter any criteria.

9. Press [Next].

10. Press [Forwarding Destination].

11. Select a destination, then press [OK].

If you select a fax number as the forwarding destination, proceed to step 13.

note:

- You cannot select multiple destinations at the same time. To forward to multiple destinations, select a group address.

- Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries. Press [All] to return to the full address list.

- If the desired destination is not displayed, press [?] or [?] to scroll to the desired destination. You can restrict the type of destinations displayed in the results list by pressing the Type drop-down list.

- To view the detailed information of a selected destination, select the destination, then press [Details].

12. Press [File Format].

For the imageCLASS MF7470/MF7460, skip steps 12 to 14.

13. Select the file format of the document you want to forward, then press [Done].

This part of the procedure is not necessary if either of the following is true:

- A fax number is specified as the destination.

- An I-fax address is specified as the destination.

If you want to separate multiple images and send them as separate files, each of which consists of only one page, press [Divide into Pages].

If you want to send multiple images as a single file without dividing them, do not press [Divide into Pages].

File Formats:

- [TIFF]: Forwards the file in the TIFF (B&W) format.

- [PDF]: Forwards the file in the PDF format regardless of the color mode.

note:

- You can select the file format only if you are sending the document to an e-mail address or a file server.

- To view a TIFF file, a software application that supports the TIFF format (such as Imaging for Windows) is required.

- To view a PDF file, Adobe Reader/Adobe Acrobat Reader is required.

14. Press [OK].

15. Press [Done] repeatedly until the Send Basic Features screen appears.

Forwarding Received Documents

You can set whether received documents are forwarded.

1. Press (Additional Functions).

2. Press [System Settings] [Forwarding Settings].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out) to enter the System Settings menu. The Forwarding Settings screen appears.

3. Select the desired forwarding setting, then press [Validate/Invalidate].

- When you select the desired forwarding setting and press

[Validate/Invalidate], the <On> or <Off> status displayed on the left side of the Condition Name is switched. (<On> becomes <Off>, and <Off> becomes <On>.)

- <On>: The received document is forwarded to the specified destination if it matches the forwarding conditions.

- <Off>: The received document is not forwarded to the specified destination even if it matches the forwarding conditions.

- To cancel forwarding, press [Validate/Invalidate] again.

- The selected forwarding setting is enabled.

note:

- If the desired forwarding setting is not displayed, press [] or [] to scroll to the desired forwarding setting.

- You can set whether to print I-fax/fax documents with forwarding errors, and whether to store them in memory.

4. Press [Done] repeatedly until the Send Basic Features screen appears.