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Scanning Documents and Saving Them in a Computer (USB & Network Connection)

Article ID: ART100561 | Date published: 05/11/2015 | Date last updated: 08/14/2015
 

Description

Scanning Documents and Saving Them in a Computer (USB & Network Connection)

Solution

Scanning Documents and Saving Them in a Computer (USB & Network Connection)
ID : 8202239800 _ EN _ 1
Solution

Using the Machine as a Scanner

You can scan original documents by using the operation panel of the machine or an application on a computer. Whichever way you use, the scanned documents are converted into electronic file formats such as PDFs. Use the scan function to convert large-volume paper documents into files so that you can organize them easily.
NOTE
  • To use this machine as a scanner, you must complete preparations in advance, including installation of software to a computer.
  • If you are a Macintosh user, see MF Driver Installation Guide for installing the software and Canon Scanner Driver Guide for using scan functions.
  • Depending on the operating system and the version of the scanner driver or applications you are using, the screens in this manual may differ from your screens.

Scanning from the Machine

You can scan and save documents to your computer by using the operation panel of the machine. You can also save documents to a USB memory device or send them as e-mail attachments.


Scanning from a Computer

You can scan documents placed on the machine from a computer. The scanned documents are saved to the computer. In addition to scanning with an application such as an image-processing or word-processing application, you can also scan using the included ScanGear MF.


Scanning with the Canon Mobile Application

You can operate a smartphone or tablet to scan an original placed on the machine. For more information on this function, see the Canon website.

Before Scanning from the Machine

Before scanning from the machine, you must first configure settings for the machine and a computer. Use the following steps.

Configuring the Machine

1. Start the Remote UI and log on in System Manager Mode.

2. Click [Settings/Registration].

3. Click [Network Settings] [TCP/IP Settings].

4. Click [Edit...] in [WSD Settings].

5. Select the [Use WSD Scanning] and [Use Computer Scanning] check boxes.

6. Click [OK].

7. Restart the machine.
  • Turn OFF the machine, wait for at least 10 seconds, and turn it back ON.

Configuring the Computer

8. Open the printer folder.

9. Click [Add a device] or [Add a printer].

10. Select the machine when it is detected, and click [Next].

Scanning from the Machine

The sequence of "scanning a document and saving it to a computer" can only be done when scanning from the machine.

1. Place the document(s).

2. Tap <Scan>.

3. Tap <Computer>.

4. Tap the destination.
  • A maximum of one computer can be connected.

5. Tap <Scan>.

6. Press
  • Scanning starts.
  • To cancel, tap <Cancel> <Yes>.

REFERENCE
Other useful scanning functions
  • You can save scanned documents to a USB memory device or send them as e-mail attachments. The documents can also be saved to shared folders and file servers. You can accomplish these functions directly from the machine.
For more details, see "e-Manual" (HTML manual) in the DVD-ROM supplied with the machine.

Scanning Using an Application

Scan the document by using an application. You can use Adobe Photoshop, Microsoft Office Word, or other image-processing and word-processing applications. The scanned image is directly loaded in the application, allowing you to edit or process the image immediately. The following procedure varies depending on the application.
IMPORTANT
The application must be compatible with TWAIN or WIA*. For more information, see the instruction manual for your application.
* TWAIN is a standard for connecting image input devices, such as scanners, with computers. WIA is a function that is an integrated standard in Windows.

From the Operation Panel

1. Place the document(s).

The second or subsequent documents may not be scanned, or an error message may be displayed depending on the application. In such a case, place and scan one document at a time.

2. Tap <Scan>.

3. Tap <Remote Scanner>.

From a Computer

4. From the application, select the start scan command.
  • The procedure for selecting the start scan command varies depending on the application. For more information, see the instruction manual for your application.

5. Select the scanner driver for the machine.
  • Select ScanGear MF or WIA. If you select ScanGear MF, you can configure advanced scan settings.

6. Configure the scan settings as necessary.
  • For more information about ScanGear MF scan settings, see Configuring Scan Settings in Simple Mode or Configuring Scan Settings in Advanced Mode.

7. Click [Scan].
  • Scanning starts.
  • When scanning is complete, the scanned image is forwarded to an application.

Configuring Scan Settings in ScanGear MF

ScanGear MF is a scanner driver included with the machine. You can use ScanGear MF to load the scanned image into Adobe Photoshop, Microsoft Office Word, or other image-processing and word-processing applications. Select ScanGear MF from the scan commands.
IMPORTANT
The scan function is not available if the machine and your computer are connected in an IPv6 environment. Use IPv4 or a USB connection.

Configuring Scan Settings in Simple Mode
Simple Mode is a collection of basic scan settings in ScanGear MF designed for easy operation. In other words, Simple Mode is a digest version of ScanGear MF. Configure settings in the order indicated from to on the screen, and click [Scan]. By doing so, you can configure basic settings and scan.

Preview area
You can preview the document that is placed on the platen glass. If you click [Preview], a preview image is displayed in this area and the cropping frame is displayed with a dotted line.

Toolbar
Control the image in the preview area.

(Auto Crop)
The cropping frame that fits the scanned image is automatically set. Each time you click the icon, the cropping frame is reduced. You can move the frame, or change its size with your mouse.

Manually setting multiple scanning areas
  • You can manually add cropping frames. You can also specify cropping areas in the document so that each of them can be scanned as separate images. Drag the cropping frames to specify the areas you want to scan. You can specify up to ten areas. Click [Scan] to scan the areas in the cropping frames as separate images.

(Clear Crop Frame)
Clears the selected cropping frame.

(Left Rotate) / (Right Rotate)
Rotates the preview image 90 degrees to the left or right.

(Information)
Displays the current settings of the scanned image, such as the color mode and size of the scan area.

[Select Source]
Select the image type to scan documents. Available items vary depending on where you placed the document.
  • If you placed the document on the platen glass
[Photo (Color/Platen Glass)]The photo document is scanned as a color image.
[Magazine (Color/Platen Glass)]Print material, such as a magazine, is scanned as a color image. The color unevenness and moire that occurs when scanning print images is reduced.
[Newspaper (B&W/Platen Glass)]The text document or line drawing is scanned as a black and white image (in black and white only, with no intermediate shades of gray).
[Document (Grayscale/Platen Glass)]The text or photograph document is scanned as a grayscale image (in black and white with intermediate shades of gray, similar to a black and white photograph).

  • If you placed the document in the feeder
[Document (Color/Feeder)] The document is scanned as a color image.
[Document (Grayscale/Feeder)]The document is scanned as a grayscale image.

[Select Purpose]
Select a setting based on your intended use of the scanned image.
[Print (300dpi)]Select when printing the scanned image.
[Image Display (150dpi)]Select when displaying the scanned image on a computer.
[OCR (300dpi)]Select when using the scanned image with OCR (optical character recognition) software.

[Output Size]
  • Select the size of the scanned image when it is printed or displayed on a computer. For example, if you want to output an image that is appropriate for printing on Letter paper, select [Letter], and [Print (300dpi)] for [Select Purpose] ( ).
  • Click to switch between the portrait and landscape orientation. This button is not available when [Flexible] is selected.
  • If you select [Add/Delete], you can add new output size settings and delete the added sizes.
  • Select [Flexible] to change the ratio of width to height. Drag the area you want to scan on the preview image.

[Image Correction]
Select the [Fading Correction] check box to correct faded colors on an old photograph or other images into vivid colors. This setting is available when a preview image is displayed and you select [Photo (Color/Platen Glass)] or [Magazine (Color/Platen Glass)] for [Select Source] ( ).

Configuring Scan Settings in Advanced Mode
If you click the [Advanced Mode] tab on the ScanGear MF screen, you can make more advanced adjustments in the image quality than you can in Simple Mode. You can also register adjusted settings as Favorite Settings. For more details, see "e-Manual" (HTML manual) in the DVD-ROM supplied with the machine.

SIMS Doc Id

8202239800

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