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Address Book or menu options data that has been registered in the machine can be saved in your computer (export). Data that is saved on your computer can also be registered in the machine (import). You can easily copy the destinations in the Address Book to multiple machines.* To use these features, it is required that you have logged on in System Manager Mode.
* Depending on the model, you cannot import the Address Book that exported from the machine. If using the same model, you can import/export menu options and other data.
IMPORTANT
Do not turn OFF the machine until the import or export process is complete
- It may take a few minutes to complete the process. If the machine is turned OFF during the process, it may result in damage to data or the machine.
Do not operate the machine during the export/import process
- Before exporting/importing, check that no operation such as printing documents is currently processing.
NOTE
Settings that cannot be imported/exported
Saving Address Book File (Export)
1. Start the Remote UI and log on in System Manager Mode.
2. Click [Settings/Registration].
3. Click [Import/Export]  [Export].
4. Specify export settings.
 [Address Book]
Select the check box
 [Encryption Password]
Enter the password.
 [Confirm]
Enter the same password.
5. Click [Start Exporting].
6. Follow the on-screen instructions to specify the location where the exported Address Book is saved.
- The Address Book will be saved.
IMPORTANT
Do not operate until the process is complete.
- The screen remains the same during the export process. Do not operate the Remote UI until the message [The (file name) download has completed.] is displayed at the bottom of the screen.
Loading Address Book (Import)
IMPORTANT
- The Address Book data currently registered is overwritten when you load the Address Book data.
- Loading the Address Book deletes any already-registered <Favorite Settings> for <Fax>, <Scan>, etc.
1. Start the Remote UI and log on in System Manager Mode.
2. Click [Settings/Registration].
3. Click [Import/Export] [Import].
If <Restrict New Destinations> is <On>, you cannot import the Address Book.
4. Specify import settings.
[File Path]
Specify the Address Book file to be imported.
To specify the file to be imported, click [Browse] and select the file, or enter the path to the file in [File Path] (the file name with the location where the file is saved).
[Decryption Password]
Enter the password for importing the encrypted file.
[Address Book]
Select the check box.
 [Settings/Registration]
Select the check box , if you want to import settings and registration.
5. Click [Start Importing].
6. Click [OK].
- The specified Address Book data will be imported into the machine.
Saving Settings (Export) 1. Start the Remote UI and log on in System Manager Mode.
2. Click [Settings/Registration].
3. Click [Import/Export] [Export].
4. Specify export settings.
[Settings/Registration]
Select the check box.
 [Encryption Password]
Enter the password.
 [Confirm]
Enter the same password.
5. Click [Start Exporting].
6. Follow the on-screen instructions to specify the location where the exported setting data is saved.
- The setting data will be saved.
IMPORTANT
Do not operate until the process is complete.
- The screen remains the same during the export process. Do not operate the Remote UI until the message [The (file name) download has completed.] is displayed at the bottom of the screen.
Loading Settings (Import) 1. Start the Remote UI and log on in System Manager Mode.
2. Click [Settings/Registration].
3. Click [Import/Export] [Import].
4. Specify import settings.
[File Path]
Specify the Address Book file to be imported.
To specify the file to be imported, click [Browse] and select the file, or enter the path to the file in [File Path] (the file name with the location where the file is saved).
[Decryption Password]
Enter the password for importing the encrypted file.
[Address Book]
Select the check box , if you want to import Address book data.
[Settings/Registration]
Select the check box.
5. Click [Start Importing].
6. Click [OK].
- The specified setting data will be imported into the machine.
7. Restart the Machine.
- Turn OFF the machine, wait for at least 10 seconds, and turn it back on.
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