Printing Documents

Windows instructions

Macintosh instructions

Printing Documents (Windows)

This section describes the procedure to print a document of A4 size on plain paper.

1. Make sure that the machine is turned on.

2. Load paper.

See [ Loading Paper].

Here we make sure that A4 plain paper is loaded in the Cassette.

3. Open the Paper Output Tray gently, and open the Output Tray Extension.

4. Create (or open) a document to print using an appropriate software application.

5. Open the printer driver setup window.

(1) Select Print on the File menu or the command bar in your software application.

The Print dialog box will appear.

(2) Make sure that your machine's name is selected.

note:

• If another printer's name is selected, click and select your machine's name.

(3) Click Preferences (or Properties).

6. Specify the required print settings.

(1) Select Business Document in Commonly Used Settings.

note:

• When the print object such as Business Document or Photo Printing is selected in Commonly Used Settings, the items in Additional Features will be selected automatically. The settings suitable for the print object such as media type or print quality will also appear.

(2) Make sure of the displayed settings.

Here we make sure that Plain Paper in Media Type, Standard in Print Quality, A4 in Printer Paper Size, and Automatically Select in Paper Source are selected.

note:

• When you specify two or more copies in Copies, the printed pages will be collated.
  
• The settings can be changed. However, after changing Printer Paper Size, confirm that the setting for Page Size on the Page Setup sheet matches the setting set in the software application.
  
• If you select A4, B5, A5, or Letter-sized plain paper when Automatically Select is selected in Paper Source, the machine feeds the paper from the Cassette. If you select other sizes or types of paper such as photo paper, the machine feeds the paper from the Rear Tray. If you select the wrong page size or media type, the machine may feed paper from the wrong paper source or may not print with the proper print quality.

(3) Click OK.

note:

• You can name the changed settings and add to Commonly Used Settings.
  
• If the Always Print with Current Settings check box is selected, the current settings will be applied from the next print job onward. Some software applications may not have this function.
  
• To display the preview to confirm the print result, select the Preview before printing check box. Some software applications may not have a preview function.
  
• You can specify the detailed print settings on the Main sheet or Page Setup sheet.

7. Start printing.

Click Print (or OK) to start printing.

Printing Documents (Macintosh)

This section describes the procedure to print a document of A4 size on plain paper.

For Mac OS X v.10.6.x or Mac OS X v.10.5.x

1. Make sure that the machine is turned on.

2. Load paper.

See [ Loading Paper].

Here we make sure that A4 plain paper is loaded in the Cassette.

3. Open the Paper Output Tray gently, and open the Output Tray Extension.

4. Create (or open) a document to print using an appropriate software application.

5. Open the Print dialog box.

Select Print on the File menu in your software application.

The Print dialog box will appear.

6. Specify the required print settings.

(1) Make sure that your machine's name is selected in Printer.

(2) Select the page size of the loaded paper in Paper Size.

Here we select A4.

(3) Select Quality & Media in the pop-up menu.

(4) Select the media type of the loaded paper in Media Type.

Here we select Plain Paper.

note:

• If you select A4, B5, A5, or Letter-sized plain paper when Automatically Select is selected in Paper Source, the machine feeds the paper from the Cassette. If you select other sizes or types of paper such as photo paper, the machine feeds the paper from the Rear Tray. If you select the wrong page size or media type, the machine may feed paper from the wrong paper source or may not print with the proper print quality.

(5) Make sure that Automatically Select is selected in Paper Source.

(6) Select the print quality in Print Quality.

Here we select Standard.

note:

• For details on the printer driver functions, click (Question) on the Quality & Media, Color Options, Borderless Printing, or Duplex Printing & Margin screen.
  
• The preview appears on the left of the dialog box to confirm the print result. Some software applications may not have a preview function.

7. Start printing.

Click Print to start printing.

For Mac OS X v.10.4.11

1. Make sure that the machine is turned on.

2. Load paper.

See [ Loading Paper].

Here we make sure that A4 plain paper is loaded in the Cassette.

3. Open the Paper Output Tray gently, and open the Output Tray Extension.

4. Create (or open) a document to print using an appropriate software application.

5. Specify the page size.

(1) Select Page Setup on the File menu in your software application.

The Page Setup dialog box will appear.

(2) Make sure that your machine's name is selected in Format for.

(3) Select the page size of the loaded paper in Paper Size.

Here we select A4.

(4) Click OK.

6. Specify the required print settings.

(1) Select Print on the File menu in your software application.

The Print dialog box will appear.

(2) Make sure that your machine's name is selected in Printer.

(3) Select Quality & Media in the pop-up menu.

(4) Select the media type of the loaded paper to print in Media Type.

Here we select Plain Paper.

note:

• If you select A4, B5, A5, or Letter-sized plain paper when Automatically Select is selected in Paper Source, the machine feeds the paper from the Cassette. If you select other sizes or types of paper such as photo paper, the machine feeds the paper from the Rear Tray. If you select the wrong page size or media type, the machine may feed paper from the wrong paper source or may not print with the proper print quality.

(5) Make sure that Automatically Select is selected in Paper Source.

(6) Select the print quality in Print Quality.

Here we select Standard.

note:

• For details on the printer driver functions, click (Question) on the Quality & Media, Color Options, Special Effects, Borderless Printing, or Duplex Printing & Margin screen
  
• To display the preview to confirm the print result, click Preview. Some software applications may not have a preview function.

7. Start printing.

Click Print to start printing.

Loading Paper

Paper Sources to Load Paper The machine has two paper sources to feed paper; Cassette and Rear Tray. You can load paper in either one of the paper sources, depending on the page size and media type of paper. Paper is fed from the Cassette or Rear Tray depending on the selection of the page size or media type. NOTE When printing, select the correct page size and media type. If you select the wrong page size or media type, the machine may feed paper from the wrong paper source or may not print with the proper print quality. For details on how to load paper in each paper source, see [ Loading Paper in the Cassette ] or [ Loading Paper in the Rear Tray ]. Loading Plain Paper in the Cassette When you use A4, B5, A5, or Letter-sized plain paper, load it in the Cassette. The machine feeds paper from the Cassette automatically by selecting plain paper (A4, B5, A5, or Letter size) in the print settings with the Operation Panel or the printer driver when printing. Loading Photo Paper / Envelopes in the Rear Tray When you use photo paper, load it in the Rear Tray. The machine feeds paper from the Rear Tray automatically by selecting the media types other than plain paper, such as photo paper, in the print settings with the Operation Panel or the printer driver when printing. When you use plain paper other than A4, B5, A5, or Letter size, also load it in the Rear Tray. Loading Paper in the Cassette You can load only A4, B5, A5, or Letter-sized plain paper in the Cassette. Load other sizes or types of paper in the Rear Tray. NOTE Advice for printing on plain paper We recommend Canon genuine photo paper for printing photos. You can use general copy paper. 1. Prepare paper. Align the edges of paper. If paper is curled, flatten it. NOTE Align the edges of paper neatly before loading. Loading paper without aligning the edges may cause paper jams. If paper is curled, hold the curled corners and gently bend them in the opposite direction until the paper becomes completely flat. 2. Load paper. (1) - 1 Close the Output Tray Extension (A). (1) - 2 Close the Paper Output Tray (B). (2) Pull out the Cassette (C) (3) Move the left Paper Guide (D) to the edge. (4) Slide the front Paper Guide (E) to align with the actual size of the paper. The front Paper Guide will click and stop when it aligns with the corresponding mark of paper size (5) Load plain paper. Load paper with the printing side facing down. NOTE There may be a little space between the Paper Guide (E) and the paper stack. (6) Align the paper to the right side of the Cassette (a), and slide the left Paper Guide completely against the left edge of the paper (b). Make sure that the height of the paper stack does not exceed the line (F). (7) Insert the Cassette slowly into the machine until it clicks into place. 3. Open the Paper Output Tray gently, and open the Output Tray Extension. NOTE After loading paper When using the machine to copy or print without a computer, select the size and type of the loaded paper for Page size and Type on the print settings screen. When printing with a computer, select the size and type of the loaded paper in Printer Paper Size and Media Type in the printer driver. See [ Printing from Your Computer ]. Loading Paper in the Rear Tray You can load photo paper or envelopes in the Rear Tray. Loading Photo Paper IMPORTANT If you cut plain paper into small size such as 4" x 6" / 10 x 15 cm, 4" x 8" / 101.6 x 203.2 mm, 5" x 7" / 13 x 18 cm, or 2.16" x 3.58" / 55.0 x 91.0 mm (Card size) to perform trial print, it can cause paper jams. 1. Prepare paper. See step 1 in [ Loading Paper in the Cassette ]. Align the edges of paper. If paper is curled, flatten it. 2. Load paper. (1) Open the Paper Support, raise it, then tip it back. (2) Open the Paper Output Tray gently, and open the Output Tray Extension. (3) Slide the Paper Guides (A) to open them, and load the paper in the center of the Rear Tray WITH THE PRINT SIDE FACING YOU. (4) Slide the Paper Guides (A) to align them with sides of the paper stack. Do not slide the Paper Guides too hard. The paper may not be fed properly. IMPORTANT Always load paper in the portrait orientation (B). Loading paper in the landscape orientation (C) can cause paper jams. NOTE Do not load sheets of paper higher than the Load Limit Mark (D). NOTE After loading paper When using the machine to copy or print without a computer, select the size and type of the loaded paper for Page size and Type on the print settings screen. When printing with a computer, select the size and type of the loaded paper in Printer Paper Size and Media Type in the printer driver. See [ Printing from Your Computer ].