Storing Forwarding Settings (e-mail/I-fax)
This machine enables you to automatically forward received e-mail/I-fax documents to any desired destination. If a received document matches the specified forwarding conditions, it is forwarded to the specified destination. Received documents that do not match the forwarding conditions can also be forwarded to any desired destination.
note:
- The maximum number of forwarding settings that you can store is 52 (12 for the Color imageCLASS MF9220Cdn): 50 (10 for the Color imageCLASS MF9220Cdn) with forwarding conditions and 2 without conditions.
- You can set whether to print e-mail/I-fax documents with forwarding errors, and whether to store them in memory.
- If a forwarding error occurs when <Print Image> and <Memory Lock Settings> are set to <Off> and <Store Image to Memory> is set to <Do Not Store>, the received documents will be lost.
Storing Forwarding Settings
You can register the forwarding conditions and destinations.
note:
To be able to forward received documents, you need to activate the settings registered here.
1. Press 
(Main Menu).
2. Press the right Any key to select <Additional Func.>.
3. Use [ 
] , [ 
] or 
(Scroll Wheel) to select <System Management Set.>, then press [OK].
If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using 
- 
(numeric keys), then press 
(Log In/Out).
4. Use [ ] , [ ] or (Scroll Wheel) to select <Forwarding Settings>, then press [OK].
5. Press the left Any key to select <Menu>.
6. Use [ ] , [ ] or (Scroll Wheel) to select <Register>, then press [OK].
7. Use the software keyboard to enter a name for the forwarding condition, then press the right Any key to select <Set>.
8. Use [ ] , [ ] or (Scroll Wheel) to select <I-Fax>, then press [OK].
note:
Selecting <I-Fax> enables you to set the forwarding conditions for I-fax and e-mail.
9. Use [ ] , [ ] or (Scroll Wheel) to select <Destination>, <Sender>, or <Subject>, then press [OK].
10. Use [ ] , [ ] or (Scroll Wheel) to select the forwarding condition, then press [OK].
The available forwarding conditions are:
- <disregard>: Disregards the Destination, Sender, or Subject information as forwarding conditions.
- <equals>: Forwards the document if the Destination, Sender, or Subject information matches all of the characters entered.
- <differs from>: Forwards the document if the Destination, Sender, or Subject information differs from the characters entered.
- <begins with>: Forwards the document if the Destination, Sender, or Subject information begins with the characters entered.
- <ends with>: Forwards the document if the Destination, Sender, or Subject information ends with the characters entered.
- <contains>: Forwards the document if the Destination, Sender, or Subject information contains the characters entered.
- <does not contain>: Forwards the document if the Destination, Sender, or Subject information does not contain the characters entered.
If you select <disregard>, go to step 12.
11. Use the software keyboard to enter the forwarding criterion using - (numeric keys), then press the right Any key to select <Set>.
You can enter up to 120 characters for the forwarding criterion.
12. If necessary, repeat steps 9 through 11.
13. Press the right Any key to select <Set>.
14. Press the right Any key to select <Next>.
15. Check the message on the display, then press the right Any key to select <Done>.
16. Use [ ] , [ ] or (Scroll Wheel) to select the forwarding destination, then press [OK].
note:
- You cannot select multiple destinations at the same time. To forward to multiple destinations, select a group address.
- You can use [
] or [ 
] to restrict the displayed range of destinations.
- To be able to select a forwarding destination, it is necessary to register destinations in the Address Book beforehand.
- To cancel a selected destination, select the destination again.
17. Press the right Any key to select <Set>.
18. Use [ ] , [ ] or (Scroll Wheel) to select the file format of the document you want to forward.
- <TIFF (Black)/PDF (Color)>: Sends the file in either the TIFF (Black-and-White) or PDF (Color) format.
- <TIFF (Black)/JPEG (Color)>: Sends the file in either the TIFF (Black-and-White) or JPEG (Color) format.
- <PDF>: Sends the file in the PDF format regardless of the color mode.
- <PDF (Black)/JPEG (Color)>: Sends the file in either the PDF (Black-and-White) or JPEG (Color) format.
If you select <PDF>, go to the next step.
If you select the others, go to step 21.
note:
- This procedure is not necessary if a fax number is specified as the destination in step 16. Go to step 21.
- To view a TIFF file, a software application that supports the TIFF format (such as Imaging for Windows) is required.
- To view a JPEG file, software that supports the JPEG format (such as Microsoft Internet Explorer for Windows) is required.
- To view a PDF file, Adobe Reader/Adobe Acrobat Reader is required.
19. Press the right Any key to select <Divide Pages>.
20. If you want to separate multiple images and send them as separate files, each of which consists of only one page, use [ ] , [ ] or (Scroll Wheel) to select <On>, then press [OK] twice.
If you want to send multiple images as a single file without dividing them, use [ ] , [ ] or (Scroll Wheel) to select <Off>, then press [OK] twice.
21. Press (Main Menu) to return to the Main Menu screen.
