Setting Shared Folder (Windows XP) (MF9200 Series)

Article ID: ART108068

Date published: 05/11/2015

Date last updated: 08/15/2015

Description

Setting Shared Folder (Windows XP)

Solution

Setting a Shared Folder (Windows XP)

note:

If you are using Windows XP Professional and simple file sharing is disabled, follow the procedures below to enable it.

On the [Start] menu, select [Control Panel], and then select [Folder Options] to open the [Folder Options] dialog box.
Select the [View] tab.
Under [Advanced settings], select the [Use simple file sharing (Recommended)] check box.
Click [OK] to close the [Folder Options] dialog box.

Shared Folder without Access Control

This is useful when you want to share files with other users over a network without any restrictions.

Users can access these folders from any computer on the network without having to enter a user name and password.

Follow the procedure below to set up the shared folder without access control.

If you are using Windows XP Professional or Windows XP Home Edition, use simple file sharing to set up the shared folders without access control.

1. Create a new folder in any drive.

It is recommended to create the folder in a place where users can find it easily, such as the first level in C drive.

Ex) C:\share

note:

It is recommended that you write down the folder name you created here.

2. Right-click the created folder.

3. Select [Sharing and Security...] to open the [<Folder name> Properties] dialog box.

4. Click [If you understand the security risks but want to share files without running the wizard, click here.].

note:

This message is only displayed the first time you open the dialog box. If you are opening the dialog box for the second or subsequent time, skip to step 6.

5. In the [Enable File Sharing] dialog box, check the [Just enable file sharing] check box, and then click [OK].

6. Check the [Share this folder on the network] and [Allow network users to change my files] check boxes.

7. Click [OK] to close the [<Folder name> Properties] dialog box.

Shared Folder with Access Control

This is useful when you want to limit access to certain users.

To access a shared folder of this type, users must have account information (user names and passwords) for the shared folder. If they do not know their account information, they cannot access that shared folder.

Follow the procedure below to access a shared folder with access control.

Creating a User Account for Accessing a Shared Folder

You need to create user accounts for users who access the shared folder in advance. This section describes the procedure for creating a new account on your computer.

note:

Even if you do not create a new account by following the procedures below, you can add a pre-registered account for users who are permitted to access the shared folder. In such case, you need to create a password if one has not been set for the pre-registered account. Once the password is created, the user is prompted to type it when he/she logs on to a computer.
Windows XP Home Edition supports only simple file sharing and you cannot set any access permissions on the folders.

1. On the [Start] menu, select [Control Panel] to open [Control Panel] window.

2. Click [User Accounts].

3. In the [User Accounts] dialog box, click [Create a new account].

4. Type a user name in [Type a name for the new account], and then click [Next>].

note:

The user name must be up to 20 alphanumeric characters long.
It is recommended that you write down the user name you created here.

5. Check [Limited], and then click [Create Account].

6. Click the created user, and then click [Create a password].

7. Type a password in [Type a new password] and [Type the new password again to confirm], and then click [Create Password].

note:

The password must be up to 14 alphanumeric characters long.
It is recommended that you write down the password you created here.

8. Close the [User Accounts] dialog box.

Setting a Shared Folder and Access Permissions

Once you create the account on your computer, create a shared folder. Add the created account to the shared folder as a user who is permitted to access that folder. Set the permission which allows the user to access the folders as well.

note:

Windows XP Home Edition supports only simple file sharing and you cannot set any access permissions on the folders.
If "Access permissions" are granted to users who are registered to computers, they are authorized to operate folders and files.

There are two types of access permissions:

- Network-level access permission

This is to control users who access to the shared folder over the network.

- Local-level access permission

This is to control access to folders by users who are logged on to the computer.

The local-level access permission can be set only when the drive in which folders are located is formatted in NTFS.

1. Set a shared folder.

1-1. Create a new shared folder in any drive.

It is recommended to create the folder in a place where users can find it easily, such as the first level in C drive.

Ex) C:\share

note:

It is recommended that you write down the folder name you created here.

1-2. Right-click the created folder.

1-3. Select [Sharing and Security...] to open the [<Folder name> Properties] dialog box.

1-4. Check [Share this folder].

2. Set the network-level access permission.

2-1. In the [Sharing] sheet, click [Permissions] to open the [Permissions for <Folder Name>].

2-2. Click [Add...] to open the [Select Users or Groups] dialog box.

2-3. Type [Computer Name]\[User Name] in [Enter the object names to select].

2-4. Click [Check Names]. Make sure that the correct object name is typed.

note:

If the object name is entered incorrectly, the [Name Not Found] dialog box appears. If this happens, click [Cancel] to check whether or not the computer name and user name are incorrect.

2-5. Click [OK] to close the [Select Users or Groups] dialog box.

2-6. In the [Permissions for <Folder name>], under [Group or user names], select the user whom you want to grant permission. Select the [Full Control] box under [Allow].

note:

Select the [Full Control] box so that you can store data scanned with this machine to a computer (the file server).

2-7. Click [OK] to close the [Permissions for <Folder Name>] dialog box.

2-8. If the [Security] tab is displayed in the [<Folder name> Properties], go to the next step to set the local-level access permission. If not, skip to step 4.

note:

The [Security] tab is not displayed when:

The drive to which the shared folder is set is formatted in FAT16 or FAT32.

Simple file sharing is enabled.

3. Set the local-level access permission.

If the drive to which the shared folder is set is formatted in NTFS, you need to set the local-level as well as the network-level access permissions.

3-1. In the [<Folder name> Properties], click the [Security] tab.

3-2. Click [Add...] to open the [Select Users or Groups] dialog box.

3-3. Type [Computer Name]\[User Name] in [Enter the object names to select].

3-4. Click [Check Names]. Make sure that the correct object name is typed.

note:

If the object name is entered incorrectly, the [Name Not Found] dialog box appears. If this happens, click [Cancel] to check whether or not the computer name and user name are incorrect.

3-5. Click [OK] to close the [Select Users or Groups] dialog box.

3-6. In the [Security] sheet, under [Group or user names], select the user whom you want to grant permission. Select the [Full Control] box under [Allow] and click [Apply].

note:

Select the [Full Control] box so that you can store data scanned with this machine to a computer (the file server).

3-7. Click [Advanced] to open [Advanced Security Settings for <Folder name>] dialog box.

3-8. Clear the [Inherit from parent the permission entries that apply to child objects. Include these with entries explicitly defined here.] check box.

note: