Fax sending methods MX340

Article ID: ART108473 | Date published: 05/11/2015 | Date last updated: 08/16/2015
 

Description

Fax sending methods on the machine.

Solution

This section describes dialing and sending faxes directly using the Numeric buttons.

note:
  • A PBX (Private Branch Exchange) is an on-site telephone switchboard. If your machine is connected through a PBX or other telephone switching systems, you have to dial the outside line access number first, and then the number of the party you are calling.





Sending a Fax with the Numeric Buttons .

Click here for other useful sending methods.

1. Preparing for sending a fax.

(1) Make sure that the power is turned on.

(2) Load a document on the Platen Glass or in the ADF.

important:
  • When sending a double-sided document, set the document on the Platen Glass. You cannot scan double-sided documents from the ADF.







(3) Press the FAX button.

The fax standby screen will appear.


(4) Adjust the density (scan contrast) or image quality (fax resolution) as necessary.

See "Adjusting the Sending Quality"

2. Sending the fax.

  • When the document was loaded on the Platen Glass:



(1) Use the Numeric buttons to dial the recipient's number.


(2) Press the Color button for color sending, or the Black button for black & white sending.

important:
  • Color sending requires that the recipient's fax machine supports color faxing.







(3) Press the OK button.

The machine starts sending the fax.

note:
When loading two or more documents

  • Load the next page, and press the same button as you pressed in (2) of step 2. Repeat the same procedure to scan all pages of the document, and press the OK button.
  • When you have sent the first page with the Black button, the following pages will be sent in black and white.







  • When the document was loaded in the ADF:



(1) Use the Numeric buttons to dial the recipient's number.

(2) Press the Color button for color sending, or the Black button for black & white sending.

The machine scans the document automatically and starts sending the fax.

important:
  • Color sending requires that the recipient's fax machine supports color faxing.







note:
  • To cancel sending a fax, press the Stop button, and follow the instructions on the LCD.

  • If documents remain in the ADF after pressing the Stop button during scanning, "Close the feeder cover [OK]Eject the document" will appear on the LCD. Press the OK button so that the remaining document is automatically fed out.



Automatic redialing

  • When sending a fax and the recipient's line is busy, the machine will redial the number after a specified interval. Auto redial is enabled by default. Auto redial can be enabled or disabled by selecting ON or OFF. Select ON to specify the number of redialing in Redial times and redialing interval in Redial interval.







Redialing the Number Dialed with the Numeric Buttons

1.Prepare for sending a fax.

(1) Make sure that the power is turned on.

(2) Load a document on the Platen Glass or in the ADF.

(3) Press the FAX button.

The fax standby screen will appear.

(4) Adjust the image density (scan contrast) or quality (fax resolution) as necessary.

See "Adjusting the Sending Quality"

2. Select the telephone number recently dialed.

(1) Press the Redial/Pause button.

Most recently dialed fax number using the Numeric buttons will appear.

(2) Use the (-) or (+) button to select the number to redial.


(3) Press the OK button.

The selected number will appear in the fax standby screen.

3. Send the fax.

Press the Color button for color sending, or the Black button for black & white sending.

important:
  • Color sending requires that the recipient's fax machine supports color faxing.





Adjusting the Sending Quality

You can adjust the density (scan contrast) or image quality (fax resolution) of the document you send. Contrast is the degree of difference between light and dark. Increasing the scan contrast thickens the whole fax image, or light penciled texts and such can be thickened. The higher you set the image quality setting, the better the output quality will be at the other end, but the longer it will take for the transmission. Adjust the density and image quality according to the type of document you are sending.

1. Press the FAX button, and press the FAX Quality button.

The Scan contrast screen will appear.

2. Select the density (scan contrast).

(1) Use the (-) or (+) button to select the density.


Pressing the (-) button decreases the contrast, and pressing the (+) button increases the contrast.

(2) Press the OK button.

The Scan resolution screen will appear.

3. Select the image quality (fax resolution).

(1) Use the (-) or (+) button to select the image quality.


Standard: Suitable for text-only documents.

Fine: Suitable for fine-print documents.

Extra fine: Suitable for detailed illustration or fine-print quality documents.

If the recipient's fax machine is not compatible with Extra fine (300x300dpi), the fax will be sent in the Standard or Fine resolution.

Photo: Suitable for photographs.

note:

  • The color fax is sent with the resolution for Photo.



(2) Press the OK button.


Sending Faxes

This section describes methods of sending faxes and dialing functions of the machine.


Sending a Fax after Speaking on Telephone

Using the Hook button


Sending a Fax using the Speed Dial


Sending the Same Documents to Several Recipients (Sequential Broadcasting)



Sending a Fax after Speaking on Telephone

If you want to speak to the recipient before sending a fax, or if the recipient does not have a fax machine that can receive faxes automatically, send a fax manually after speaking to the recipient on the telephone.

Important

  • With manual transmission, you cannot use the Platen Glass to load documents.

  • You need to connect a telephone to the machine.

    Refer to your setup manual for instructions on how to connect the telephone to the machine.

  1. Lift the handset of the telephone connected to the machine.

  2. Use the telephone to dial the recipient's fax/telephone number.

  3. Speak to the recipient.

    If you hear a high-pitched signal instead of the recipient's voice, go to step 5.

  4. Ask the recipient to set the recipient's fax machine to receive faxes.

  5. When you hear a high-pitched signal, press the Color button for color transmission, or the Black button for black & white transmission.

    Important

    • Color transmission is available only when the recipient's fax machine supports color faxing.

  6. Hang up the handset.

    Note

    • To cancel a fax transmission, press the Stop button.

      To cancel a fax transmission while it is in progress, press the Stop button, then follow the instructions on the LCD.

    • If documents remain in the ADF after the Stop button is pressed while scanning is in progress, Close the feeder cover [OK] -> Eject the document

      is displayed on the LCD.


      Press the OK button and follow the instructions on the LCD to automatically feed out the remaining documents.


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Using the Hook Button

Follow the procedure below to send faxes using the Hook button.

Note
  • You can use the Hook button only when Hook key setting is set to Enable.

Important
  • It may be possible that faxes will reach unintended recipients due to the misdialing or incorrect registration of fax/telephone numbers. When you send important documents, it is recommended that you send them after speaking on the telephone. For details, see Sending a Fax after Speaking on Telephone.

  • With manual transmission, you cannot use the Platen Glass to load documents.

  1. Load documents in the ADF, then press the Hook button.

  2. Use the Numeric buttons to dial the recipient's fax/telephone number.

    Note
  3. When you hear a high-pitched signal, press the Color button for color transmission, or the Black button for black & white transmission.

    Important
    • Color transmission is available only when the recipient's fax machine supports color faxing.

    Note
    • To cancel a fax transmission, press the Stop button. To cancel a fax transmission while it is in progress, press the Stop button, then follow the instructions on the LCD.

    • If documents remain in the ADF after the Stop button is pressed while scanning is in progress, Close the feeder cover [OK] -> Eject the document is displayed on the LCD. Press the OK button and follow the instructions on the LCD to automatically feed out the remaining documents.


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Sending a Fax Using the Speed Dialing Feature

Registering fax or telephone numbers for speed dialing enables you to send faxes easily.

Note

  • For the preparations required to send faxes, or the basic procedure for sending faxes using the Numeric buttons, refer to Sending Faxes.

  1. Dial the recipient's number.

    • To send a fax using coded speed dialing:

      After pressing the Coded Dial button, use the Numeric buttons or the LEFTRIGHT button to enter the two-digit code assigned to the number you want to dial, then press the OK button.

    • To send a fax using group dialing:

      After pressing the Coded Dial button, use the Numeric buttons or the LEFTRIGHT button to enter the two-digit code assigned to the group you want to dial, then press the OK button.

      Note

  2. Press the Color button for color transmission, or the Black button for black & white transmission.

    Important

    • Color transmission is available only when the recipient's fax machine supports color faxing.

Note

  • To cancel a fax transmission, press the Stop button.

    To cancel a fax transmission while it is in progress, press the Stop button, then follow the instructions on the LCD.

  • If documents remain in the ADF after the Stop button is pressed while scanning is in progress, Close the feeder cover [OK] -> Eject the document

    is displayed on the LCD.


    Press the OK button and follow the instructions on the LCD to automatically feed out the remaining documents.

  • In case the machine was not able to send a fax, such as when the recipient's line was busy, it has the function to automatically redial the number after a specified interval.

    Automatic redialing is enabled by default.

    For details, see Automatic Redialing.
    To cancel automatic redialing, wait until the machine starts redialing, then press the Stop button.


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Sending the Same Document to Several Recipients (Sequential Broadcasting)

This machine allows you to send the same document to a maximum of 21 recipients in one operation.

You can dial the recipients' numbers using either of the following dialing methods.

  • Coded speed dialing:

    Up to 20 destinations

  • Regular dialing (using the Numeric buttons) or redialing:

    One destination

    You can enter the destinations in any order, but be sure to press the OK button after your entry with the Numeric buttons.

    Note

    • If you frequently send documents to the same group of recipients, you can group these numbers for group dialing.

      This will allow you to send documents to all the recipients in the group by simply pressing one or a few buttons.

      For details, see Registering Group Dial Numbers.

    • For the preparations required to send faxes, or the basic procedure for sending faxes using the Numeric buttons, refer to Sending Faxes.

  1. Enter the recipients' numbers one by one.

    • When using coded speed dialing:

      After pressing the Coded Dial button, use the Numeric buttons or the LEFTRIGHT button to enter the two-digit code assigned to the number you want to dial, then press the OK button.

      Note

    • When using regular dialing:

      Use the Numeric buttons to enter the recipient's number, then press the OK button.

      If Fax number re-entry is set to ON, Enter the fax/telephone number using the Numeric buttons, then press the OK button. Re-enter the number. is displayed on the LCD. Enter the number again, then press the OK button.



    • When using redialing:

      Press the Redial/Pause button, use the LEFTRIGHT button to select the number you want to dial, then press the OK button.



      Note

      • To review the numbers you have entered, use the LEFTRIGHT button.

      • Pressing the Back button allows you to delete the last recipient's number.

  2. Press the Color button for color transmission, or the Black button for black & white transmission.

    Important

    • Color transmission is available only when the recipient's fax machine supports color faxing.

Note

  • To cancel sequential broadcasting, press the Stop button.

    To cancel a fax transmission while it is in progress, press the Stop button, then follow the instructions on the LCD.

  • If documents remain in the ADF after the Stop button is pressed while scanning is in progress, Close the feeder cover [OK] -> Eject the document

    is displayed on the LCD.


    Press the OK button and follow the instructions on the LCD to automatically feed out the remaining documents.

  • When you press the Stop button, fax transmission to all the recipients will be canceled.

    You cannot cancel a fax transmission to only one recipient.


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Searching a Registered Dial Code Number by Name (Directory Dialing)

You can search the fax/telephone numbers registered to the coded speed dial codes in alphabetical order.

Note

  • For the preparations required to send faxes, or the basic procedure for sending faxes using the Numeric buttons, refer to Sending Faxes.

  1. Press the Coded Dial button.

    The coded speed dial code screen is displayed.

  2. Press the button to display the directory dialing screen.

    figure:LCD

    The directory dialing screen alternates with the coded speed dial code screen each time you press the button.

  3. Use the Numeric buttons to enter the first letter of the recipient's name you want to search.

    The recipients' names are sorted in alphabetical order.

    Note

    • You can enter the following characters using the Numeric buttons.

      A, D, G, J, M, P, T, W

    • If the entered character does not match the first character of any of the recipients' name registered to the coded speed dial codes, names beginning with the character closest to that entered are displayed.

  4. Use the LEFTRIGHT button to select the recipient's name, then press the OK button.

  5. Press the Color button for color transmission, or the Black button for black & white transmission.

    Important

    • Color transmission is available only when the recipient's fax machine supports color faxing.


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Registering Group Dial Numbers

To send the same document to several recipients in one operation, select the numbers you registered to the coded speed dial codes and register them to a group dial.

  1. Press the FAX button, then press the Menu button.

    The Fax settings

    screen is displayed.


  2. Use the LEFTRIGHT button to select TEL no. registration

    , then press the OK button.


  3. Use the LEFTRIGHT button to select Group dial

    , then press the OK button.


    figure:LCD
  4. Use the LEFTRIGHT button to select an unoccupied speed dial code (00 to 19), or after pressing the Coded Dial button, use the Numeric buttons to enter it, then press the OK button.

    Note

    • You can register a group under an unoccupied coded speed dial code.

  5. Press the Coded Dial button, then use the LEFTRIGHT button to select a coded speed dial code to register to the group dial, then press the OK button.

    If Enter first letter

    is displayed on the LCD, press one of the Numeric buttons, use the LEFTRIGHT button to select a coded speed dial code to register to the group dial, then press the OK button.


    Note

    • To continue registering coded speed dial codes to the group, repeat the procedure above.

    • You can only enter numbers that have already been registered to coded speed dial codes (i.e. you cannot enter the fax/telephone numbers with the Numeric buttons).

    • To review the codes you have registered, use the LEFTRIGHT button.

    • To delete the code you have registered, use the LEFTRIGHT button to select the coded speed dial code, then press the Tone button.

  6. Press the OK button after registering the codes to the group, then use the Numeric buttons to enter a name for the group (max. 16 characters, including spaces).

    Note

    • Groups will appear on the Group dial code list by the names you have entered in this step.

  7. Press the OK button to finalize registration.

    Note

    • To register another group, repeat steps 4 to 7.


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