OCR Scanning

Scan text documents then extract text from the image and display it in Notepad (included with Windows).

1. From the Start menu, select All Programs, Canon Utilities, MP Navigator EX folder, then MP Navigator EX icon.
   MP Navigator EX opens.
   
   
   
   
2. Point to One-click in the Navigation Mode screen to display the Custom Scan with One-click tab.
   
   
   
   
3. Click 'OCR' on the Custom Scan with One-click tab or in the One-click Mode screen to open the OCR dialog box.
   
   Custom Scan with One-click tab
   
   
   The above illustration is of the PIXMA MP980.
   
   
   One-click Mode screen
   
   
   The above illustration is of the PIXMA MP980.
   
   
4. On the OCR dialog box, select from the following settings, click 'Apply' and then click 'SCAN'.
   
   
   

Scan Settings

• Document Type
  Select the type of document to be scanned.
  
• Color Mode
  Select how to scan the document.
  
• Document Size
  Select the size of the document to be scanned.
  When you select Custom, a screen in which you can specify the document size appears. Select a Units, then enter the Width and Height and click OK.
  
• Resolution
  Select the resolution at which to scan documents.
  
• Use the scanner driver
  Select this checkbox to display the ScanGear (scanner driver) screen and make advanced scan settings.
  Color Mode, Document Size, Resolution and other settings in the OCR dialog box will be disabled. Specify these settings in the ScanGear screen.
  
• Specify...
  Opens the Scan Settings dialog box in which you can make advanced scan settings.
  
  Note: When scanning slanted documents, select the Correct slanted document checkbox to improve the text recognition accuracy.

Save Settings

• File name
  Enter the file name of the image to be saved (up to 64 characters). When saving multiple files, 4 digits are appended to each file name.
  
• Save as type
  Select a file type to save the scanned images.
  Select JPEG/Exif, TIFF or BMP.
  
  Important: You cannot select JPEG/Exif when Color Mode is Black and White.
  
• Set...
  When Save as type is JPEG/Exif
  You can specify a compression type for JPEG files. Select High(Low Compression), Standard or Low(High Compression).
  
  
• Save in
  Displays the folder in which to save the scanned images. To change the folder, click Browse to specify another one.
  By default, the scanned images are saved in the following folders.
  Windows 7: MP Navigator EX folder in My Pictures folder
  Windows Vista: MP Navigator EX folder in Pictures folder
  Windows XP: MP Navigator EX folder in My Pictures folder
  
  
• Save to a Subfolder with Current Date
  Select this checkbox to create a subfolder in the folder specified in Save in with the current date and save imported files in it. A subfolder with a name such as "2010_01_01" (Year_Month_Date) will be created.
  If this checkbox is not selected, files are saved directly in the folder specified in Save in.

Application Settings

• OCR with
  Specify an OCR application.
  When MP Navigator EX is specified, after the image is scanned, the text in the image is extracted and appears in Notepad (included with Windows).
  
  Note:
  * Only text written in languages that can be selected on the General tab can be extracted to Notepad (included with Windows). Click Set on the General tab and specify the language according to the language of the document to be scanned.
  * Text displayed in Notepad (included with Windows) is for guidance only. Text in the image of the following types of documents may not be detected correctly.
  - Documents containing text with font size outside the range of 8 points to 40 points (at 300 dpi)
  - Slanted documents
  - Documents placed upside down or documents with text in the wrong orientation (rotated characters)
  - Documents containing special fonts, effects, italics, or hand-written text
  - Documents with narrow line spacing
  - Documents with colors in the background of text
  - Documents containing multiple languages
  
  

5. After scan is complete, Notepad will open with the scanned text.
   
   Note: You cannot specify a text editor other than Notepad (included with Windows).
   
   
6. Edit the document as necessary and save the file.
   
   Note: By default, the temporary file is saved to
   C:\Documents and Settings\user name\Application Data\Canon\MP Navigator EX V20\temp\OCR.