Print or delete documents in memory - MX340
| Article ID: ART109098 | | | Date published: 05/11/2015 | | | Date last updated: 08/16/2015 |
Description
Solution
Document Stored in Memory
When the In Use/Memory lamp is flashing, a fax is being sent from / received into memory. Wait until the transmission / reception is complete.
In the following cases, the machine is not able to print the received fax and will automatically store the fax in its memory.
- Ink has run out.
- Paper has run out.
- A different size of paper from that specified by Page size is loaded.
- Page size is set to other than A4, 8.5"x11"(LTR), or Legal (or 8.5"x14").
- Media type is set to other than Plain paper.
- OFF is selected for Auto print in FAX user settings.
- You pressed the Stop button to cancel printing of a received fax.
If you disconnect the power cord, all the documents stored in memory are deleted. Send or print necessary documents before disconnecting the power cord.
When confirming, printing, or deleting a document stored in memory, you specify it by its transaction number. If you do not know the transaction number for your target document, print the list of documents first.
Printing a Document in Memory
If the machine was not able to send a fax or print a received fax, it stores the unsent or unprinted fax in its memory. If an error occurred during a fax transmission, the document is not stored in memory. You can print a list of stored documents (the memory list) or print a specified document.
The memory list shows the transaction number of the unsent or unprinted fax (TX/RX NO.), transaction mode, recipient's number, and the date and time of the transaction.
- Printing a Memory List or Specified Document in Memory
1. Load paper.
Refer to .
2. Press the FAX button, then press the Menu button.
The Fax settings screen is displayed.
3. Use the 
button to select Memory reference, then press the OK button.
4. Print a specified document or memory list.
- To print a memory list:
Use the button to select Print memory list, then press the OK button.
The memory list stored in memory is printed.
To print a specified document:
1. Use the button to select Print specified doc., then press the OK button.
2. Use the Numeric buttons, or the button to select the transaction number (TX/RX no.) of the document you want to print, then press the OK button.
- A transaction number from 0001 to 4999 indicates a document being sent. A transaction number from 5001 to 9999 indicates a document being received.
- Each mark before the transaction number indicates the following:
No mark: Indicates a black and white document.
: Indicates a color document.
: Indicates the machine is receiving/printing a black and white document.
&: Indicates the machine is receiving/printing a color document.
- While the transaction number is displayed, pressing the button or the Tone button shows the transaction time or fax/telephone number on the LCD. Each time you press the button or the Tone button, the information on the LCD changes.
3. Use the button to select Yes, then press the OK button.
If you select Yes, only the first page of the document will be printed. If you select No, all the pages of the document stored in memory will be printed.
To print other documents, repeat the procedure from steps 2 and 3.
4. Press the Back button or Stop button.
- If you select No to print all the pages of the document, and all the pages in memory have been printed, OK to delete? is displayed on the LCD. If you select Yes, printed pages in memory are deleted.
- If there are no documents stored in memory, No documents in memory is displayed, and the machine returns to the previous screen.
- Printing All the Documents in Memory
1. Load paper.
Refer to .
2. Press the FAX button, then press the Menu button.
The Fax settings screen is displayed.
3. Use the button to select Memory reference, then press the OK button.
4. Use the button to select Print all RX docs, then press the OK button.
5. Use the button to select Yes, then press the OK button.
- OK to delete? is displayed on the LCD each time a document is printed. If you select Yes, the document is deleted from memory.
- If there are no documents stored in memory, No documents in memory is displayed, and the machine returns to the previous screen.
- Deleting a Specified Document in Memory
1. Press the FAX button, then press the Menu button.
The Fax settings screen is displayed.
2. Use the button to select Memory reference, then press the OK button.
3. Use the button to select Delete specified doc., then press the OK button.
4. Use the button to select the transaction number (TX/RX no.) of the document you want to delete, then press the OK button.
- A transaction number from 0001 to 4999 indicates a document being sent. A transaction number from 5001 to 9999 indicates a document being received.
- Each mark before the transaction number indicates the following:
No mark: Indicates a black and white document.
: Indicates a color document.
: Indicates the machine is receiving/printing a black and white document.
&: Indicates the machine is receiving/printing a color document.
- While the transaction number is displayed, pressing the button or the Tone button shows the transaction time or fax/telephone number on the LCD. Each time you press the button or the Tone button, the information on the LCD changes.
5. Use the button to select Yes, then press the OK button.
To delete other documents, repeat the procedure from steps 4 and 5.
6. Press the Back button or Stop button.
- Deleting All the Documents in Memory
1. Press the FAX button, then press the Menu button.
The Fax settings screen is displayed.
2. Use the button to select Memory reference, then press the OK button.
3. Use the button to select Delete all documents, then press the OK button.
4. Use the button to select Yes, then press the OK button.
This function is not available while the machine is receiving a fax.
To save a document on a USB flash drive
You can save sent/received faxes on a USB flash drive as PDF files using the Operation Panel of the machine.
- Do not remove the USB flash drive from the machine until saving is complete.
- For safety reasons, we recommend backing up faxes saved on a USB flash drive to another media periodically to avoid unexpected accidents.
- We assume no responsibility for damage to or loss of data for whatever reason even within the warranty period.
1. Press the FAX button, then press the Menu button.
The Fax settings screen is displayed.
2. Insert the USB flash drive into the Direct Print Port.
3. Use the button to select Memory reference, then press the OK button.
4. Use the button to select Save specified doc. or Save all documents, then press the OK button.
- If Save all documents is selected in step 4:
All the documents are saved on the USB flash drive.
- If Save specified document is selected in step 4:
Proceed to step 5.
5. Use the button to select the transaction number (TX/RX no.) of the document you want to save, then press the OK button.
The specified document is saved on the USB flash drive.
- A transaction number from 0001 to 4999 indicates a document being sent. A transaction number from 5001 to 9999 indicates a document being received.
- Each mark before the transaction number indicates the following:
No mark: Indicates a black and white document.
: Indicates a color document.
: Indicates the machine is receiving/printing a black and white document.
&: Indicates the machine is receiving/printing a color document.
While the transaction number is displayed, pressing the button or the Tone button shows the transaction time or fax/telephone number on the LCD. Each time you press the button or the Tone button, the information on the LCD changes.
6. Use the button to select Yes, then press the OK button.
To save other documents, repeat the procedure from steps 5 and 6.
7. Press the Back button or Stop button.
- You can save up to 50 pages of fax as one PDF file.
- You can save up to 2000 PDF files on a USB flash drive.
- Faxes are saved according to the order of the transaction number when Save all documents is selected.
- If the USB flash drive becomes full while saving faxes is in progress, Not enough free space is displayed on the LCD and the faxes will not be saved.
- The folder and file name of faxes saved on the USB flash drive is as follows:
- Folder name: CANON_SC\FAXDOC\0001
- File name (file extension: PDF): Running numbers, starting from FAX_0001
- File date: The date and time of saving as set in the machine.
Importing Faxes Saved on a USB Flash Drive to the Computer
You can import faxes saved on a USB flash drive to the computer.
After saving faxes, connect the USB flash drive to the computer, then import the data using Windows Explorer.