Sending Faxes from Your Computer (PC Fax)
Article ID: ART116383 | Date published: 05/12/2015 | Date last updated: 11/16/2015
 

Description

Sending Faxes from Your Computer (PC Fax)

Solution

You can send fax documents created on your computer application directly from your computer. This feature eliminates the need to print documents for faxing and saves paper. You need to complete some procedures, such as specifying the basic fax settings and installing the fax driver on your computer, before using this feature.


REFERENCE
About the Fax Driver Help
  • Clicking [Help] on the fax driver screen displays the Help screen. On this screen you can see information that is not in the e-Manual, including information about driver features such as registering frequently used settings and how to set up those features.

NOTE
  • If you are a Macintosh user, see MF Driver Installation Guide for installing the fax driver and Fax Driver's Help for using fax functions.
  • Depending on the operating system and the version of the fax driver you are using, the fax driver screens in this manual may differ from your screens.

Sending PC Faxes

IMPORTANT
  • When <Allow Fax Driver TX> is set to <Off>, you cannot send faxes from computers.

1. Open a document in an application and display the print dialog box.
  • How to display the print dialog box differs for each application. For more information, see the instruction manual for the application you are using.

2. Select your fax driver, and click [Print].


When Sending from the Windows Store app in Windows 8/8.1/Server 2012/Server 2012 R2
  • Follow the procedure below.
- Windows 8/Server 2012
Display the charms at the right of the screen, and tap or click [Devices] the fax you are using [Print] . When you print in this way, you can only specify settings for some of the print functions.
- Windows 8.1/Server 2012 R2
Display the charms at the right of the screen, and tap or click [Devices] [Print] the fax you are using [Print] . When you print in this way, you can only specify settings for some of the print functions.
  • If the message [The printer requires your attention. Go to the desktop to take care ofit.] is displayed, move to the desktop and proceed to step 3. This message appears when the machine is set to display the user name during printing and similar instances.

3. Specify the destination.

3-A. Specifying one destination

3-A-1. Click the [Enter Destination] tab.

3-A-2. Specify [Communication Mode]/[Fax Number/URI]/[Fax Number] (or [URI]).


Only one destination can be entered in the [Enter Destination] tab. To send faxes to several destinations at the same time, use the [Select Destination] tab.

3-B. Specifying several destinations

3-B-1. Click the [Select Destination] tab.

3-B-2. Click [Add Destination].


3-B-3. Specify [Destination Name]/[Communication Mode]/[Fax Number/URI]/[Fax Number] (or [URI]).

3-B-4. Click [OK].

  • If you need to specify a number to dial an outside line, select [Detailed Settings] [Add Outside Dialing Prefix to G3/IP Fax Number] and enter the number in [Outside Dialing Prefix]. The specified number is added to the beginning of the fax number when the machine dials.
  • To make it easier to specify destinations using the Address Book, see "e-Manual" (HTML manual) in the DVD-ROM supplied with the machine.
  • Selecting [Store Sent Fax Information and Image] enables you to store the logs for sending documents and check detailed information of a sent document along with its image, including destinations and number of pages. For more information, click [Help] on the fax driver screen.
If you have selected [Reenter Fax Number before adding Destination to [Destination List]] in the dialog box that is displayed when [Security Settings] of the [Special] tab is clicked, a dialog box for entering the fax number again is displayed when you click [Add to Destination List]. For more information, click [Help] on the fax driver screen.

4. Attach a cover sheet to the document as necessary.

5. Click [Send] to send the document.

Registering Destinations

This section describes how to register destinations in the Address Book for PC faxes. You can select single destinations from among those registered in the Address Book to make one group destination (Group Dial), which is useful when sending to multiple destinations at once.

NOTE
  • A total of 6,000 destinations can be registered: 3,000 for single destinations and 3,000 for group destinations.
  • You can select and combine registered group destinations and register them as separate group destinations.
  • You cannot use the Address Book if you do not have permission to access the folder where the Address Book is saved. Log on as a user who has permission to access the folder, or change the save location of the Address Book.

Registering Destinations

1. Open the printer folder.

2. Right-click your fax icon and click [Printing preferences].


3. Click the [Select Destination] tab [Edit Address Book].


4. Click [Add Person].


To change or delete registered destinations, select a destination from [Address Book], and click [Edit] or [Delete].

5. Specify each setting and click [OK].


Address
Enter the recipient name, company name, and department name.
[Notes]
Enter comments as necessary.
[Fax Number]
Enter the fax number(s). Hyphens can be inserted between numbers as necessary. If you want to add explanations of the uses for the fax numbers, such as "Home" or "Office", enter them in [Description].

Registering Multiple Destinations as One Destination (Group Dial)

1. Open the printer folder.

2. Right-click your fax icon and click [Printing preferences].


3. Click the [Select Destination] tab [Edit Address Book].


4. Click [Add Group].


To change or delete registered destinations, select a destination from [Address Book], and click [Edit] or [Delete].

5. Specify each setting and click [OK].


[Group Name]
Enter a group name such as "Sales Department 1."
[Show]
Select the type of the destinations to display in [Available Destinations], from which you can select the destinations to register in Group Dial.
  • [Person]
Displays single destinations.
  • [Group]
Displays group destinations.
  • [All]
Displays all the destinations registered in the Address Book.
[Available Destinations]
Select the destinations to register in Group Dial, and click [Add]. The selected destinations are displayed in [Current Group Members].
  • To select multiple destinations, click the destinations while holding down [SHIFT] key or [CTRL] key.
  • To delete a destination from [Current Group Members], select a destination and click [Delete].
[Notes]
Enter comments as necessary.


System Requirements

SIMS Doc Id

8202174800