Setting up the Toolbox OCR button functions
| Article ID: ART121271 | | | Date published: 05/12/2015 | | | Date last updated: 08/17/2015 |
Description
Solution
How to Setup the Toolbox OCR Button Functions
Most of the Toolbox versions will have the same buttons and functions. However, some versions may have more functions than others.
[OCR] Button (OCR Window)
This function starts an OCR program (software that converts image data to editable text data) after the scan is complete and opens the scanned image file in it. The default program is OmniPage SE.
The following window will appear when the 
OCR button is clicked in the Toolbox main window.
Click the down-arrow next to 'Scan Mode' to choose the appropriate scanning mode.
- Black & White
- Black & White (OCR)
- Grayscale
Black and White Scans an item as a black and white image. Black and White (OCR) Scans an item in two colors, black and white, with enhanced crispness. (Not available for Macintosh.) Grayscale Scans an item as a grayscale image (similar to a monochrome picture).
* Some OCR programs may not handle Grayscale images. Use Black and White or Black and White (OCR) with these programs.
This category selects the scanning resolution (fineness).
With Windows, the available options are 300 dpi, 400 dpi and 600 dpi.
With Macintosh, the available options are 300 dpi and 400 dpi.
This category sets the size of the item to be scanned.
- A4
- Letter
- Business Card
- 4" x 6"
- 4" x 6"
- Custom (8.50x11.69 Inches)
Note: The above paper sizes may not appear or may appear differently in some Toolbox versions.
* If the Custom option is selected, the Paper Size Settings window opens. Select a [Unit] option, input [Width] and [Height] values, and click the [OK] button.
Input a file name here for the scanned image.
* When you use the default file name to scan two or more images and store the files in a folder, a sequential four-digit number such as "0001" is appended to the end of each file name starting from the first image (i.e. OCR0001, OCR0002, OCR0003...).
When you use a file name other than the default one, that name is used without modification for the first image, but subsequent images have a sequential four-digit number, such as "0001" appended (i.e. ABC, ABC0001, ABC0002...).* The file name extension is automatically added.
This category selects the file format for saving the scanned image.
You can select from the BMP and TIFF options.
You can select from the PICT and TIFF options.
This box displays the location to which the scanned image will be saved.
To change the folder in which it will be saved, for Windows, click the [Browse] button, select a folder and click the [OK] button.
For Macintosh, click the [Select] button, select a folder and click the [Choose] button.
* The following folder is specified as the default location for scanned images. My Pictures folder within the My Documents folder My Pictures folder within the Pictures folder, in the logged in user account folder in the Users folder
Save Pictures to a Subfolder with Current Date
This category sets whether or not a subfolder bearing the scanning date is created in the selected folder and the image files are saved to it.
If a check mark is placed in this category, a folder bearing the scanning date (such as "2004-01-15") is automatically created within the selected folder, and the images are saved to it with numerical file name suffixes assigned in the order in which they are saved. For example, if the "2004-01-15" folder contains a file named "Mail0001.JPG," and the next file is saved the next day in the "2004-01-16" folder, this image file will be named sequentially as "Mail0002.JPG."
If a check mark is placed in this category, a folder bearing the scanning date (such as "2004-01-15") is automatically created within the selected folder, and the images are saved to it with numerical file name suffixes assigned sequentially within each folder. For example, even if the "2004-01-15" folder contains a file named "Mail0001.JPG," the "2004-01-16" folder created the next day may also contain one named "Mail0001.JPG."
When Save as Type is set to PDF (Add Page), this function is disabled.
This category sets the application program to which images are sent. The currently linked program is displayed in the box.
OmniPage SE is linked to this button when all the application programs are installed from the CanoScan Setup Utility CD-ROM.
To Link a Different Program
Method 1
To link a different program, click the [Set...] button (Windows) or [Select] button (Macintosh), select the program you wish to use, and click the [OK] button. The program file you choose must be an executable file. Please see below.
Most application programs are contained within a folder labeled with its name or the software manufacturer's name inside the [Program Files] folder. The [.exe] file name extension is always appended to an executable file*. Double-click the file to confirm in advance that it starts the intended program.*Please note that folders may also be represented by icons, particularly in Mac OS X.
Ensure that you select an executable file.
Most application programs are contained within a folder labeled with its name or the software manufacturer's name inside the [Applications] folder. Since file extension names are not appended by Macintosh systems, you must find the executable file by searching for the file icon. Click or double-click the icon to confirm in advance that it starts the intended program.*Please note that folders may also be represented by icons, particularly in Mac OS X.
Ensure that you select an executable file.Method 2
You can link a program by dragging and dropping an executable file or its shortcut/alias from its folder on the desktop (or the Start menu for Windows) into the [External Program] box.
* Some application programs linked to the CanoScan Toolbox may not work. * Some shortcuts or aliases of certain application programs cannot be linked. Even if it could be linked, it may not work in some cases.
To Delete a Link to a Program
To delete a link to a program, click the [Delete] button. In the confirmation dialog, click the [Yes] button ([OK] button for Macintosh).
* If no program is specified in the "External Program" category, a message that asks you to link an application program will appear. Click the [OK] button and select an application program in the selection window.
This button restores each setting in the window to its default setting (the original post-installation setting).
[Apply] Button
This button makes the selected settings take effect and display the next time the window is used.
Pressing the [Cancel] button instead of [Apply] will reset the changes to the previous state.
[Cancel] Button
This button cancels any settings that you have changed, closes the window that is currently open and displays the Toolbox's main window.
Changed settings will be cancelled unless you have pressed the [Apply] button.
[Scan] Button
This button initiates a scan of the item using the selected settings. When the scan is complete, it automatically opens the linked e-mail program and displays a new message with the image file attached.
