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Basic Methods for Scanning Documents to a File Server

Article ID: ART127751 | Date published: 05/12/2015 | Date last updated: 08/17/2015
 

Description

Basic Methods for Scanning Documents to a File Server

Solution

Basic Methods for Scanning Documents to a File Server

This section describes the basic procedure for sending scanned documents to a computer that acts as a file server on a network.

note:

This function is available for the D1180/D1170.

You can specify the file server addresses only with one-touch keys, coded dial codes, or [Address Book]. You cannot specify a file server using - , [numeric keys] and [Tone].

1. Place documents.

2. Press [SEND/FAX].

The SEND/FAX indicator lights up and the machine enters the send standby mode.

3. Press [SEND/FAX] repeatedly to select <E-MAIL:B&W> or <E-MAIL:COLOR>, then press [OK].

note:

If you want to send color images to the file server, select <EMAIL: COLOR> as the sending method.

4. Specify the file server's address.

You can specify the file server addresses only with one-touch keys, coded dial codes, or [Address Book].

If you want to start sending without adjusting the optional send settings, skip to step 10.

5. Press [OK] repeatedly until <FILE FORMAT> is displayed.

6. Press or to select the file format, then press [OK].

  • File server (B&W): <PDF>, <TIFF(B&W)>
  • File server (Color): <PDF(COMPACT)>, <JPEG>

7. Press or to select <ON> or <OFF> for <DIVIDE INTO PAGES>, then press [OK].

  • <OFF>: Sends multiple images as a single file without dividing them.
  • <ON>: Separates multiple images and send them as separate files.
note:

If you have selected <JPEG> in step 6, this setting is not available. <DIVIDE INTO PAGES> is automatically set to <ON> when sending documents in JPEG format.

8. Press or to select the resolution, then press [OK].

  • File server (B&W): <200X200dpi>, <300X300dpi>, <400X400dpi>, <600X600dpi>, <150X150dpi>, <200X100dpi>
  • File server (Color): <200X200dpi>, <300X300dpi>, <100X100dpi>, <150X150dpi>
note:

If <PDF(COMPACT)> is selected as the file format, only <300X300dpi> can be selected.

9. Press or to select the original type, then press [OK].

  • <TEXT/PHOTO>: For documents that contain text and photos.
  • <TEXT>: For text documents.
  • <PHOTO>: For documents that contain fine text or photos.
note:

If you have selected <PDF(COMPACT)> as the file format in step 6, the original type is automatically set to <TEXT/PHOTO>.

10. Press [Start].

When you place the documents on the platen glass, press or to select the document size, then press [Start] for each document. When scanning is complete, press [OK] to start sending.

note:
  • You can also adjust the following scan settings as necessary.
  • You can set the document's name and the message body text.

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