Sending Faxes

Flow of Sending Faxes

The operation flow of sending faxes is as follows.

Important A PBX (Private Branch Exchange) is an on-site telephone switchboard. If your machine is connected through a PBX or other telephone switching systems, you have to dial the outside line access number first, and then the number of the party you are calling.

Step 1

Load the original to send on the Platen Glass or in the ADF.

Step 2

Adjust the image quality (Fax resolution) and density (Scan contrast).

See Adjusting the Image Quality (Fax resolution) and Adjusting the Density (Scan contrast).

Step 3

Dial using the speed dial.

Important If the machine is connected to PBX or another telephone switching system, you cannot use the speed dial.

Step 4

Send faxes.

Using the Platen Glass

(1) Press the Color or Black button.

If you have only one page of original, go to step (3).

(2) Load the next page on the Platen Glass and press the Color or Black button. In the same way, repeat this procedure until all originals are loaded.

(3) Press the OK button to send the fax.

Using the ADF

(1) Press the Color or Black button.

The machine starts sending.

Before Sending Faxes

Adjusting the Image Quality (Fax resolution)

You can adjust the image quality (fax resolution) of the original you send. The higher you set the image quality setting, the better the output quality will be at the other end, but the longer it will take for the transmission. Adjust the image quality according to the type of original you are sending.

1 Press the FAX button, then press the FAX Quality button.

2 Use the or button to select FAX resolution.

3 Use the or button to select the image quality.

	Standard		Suitable for text-only documents.
	Fine		Suitable for fine-print documents.
	Extra fine		Suitable for detailed illustration or fine-print quality documents. If the recipient's fax machine is not compatible with Extra fine (300x300dpi), the fax will be sent in the Standard or Fine resolution.
	Photo		Suitable for photographs.

4 Press the OK button.

Adjusting the Density (Scan contrast)

Contrast is the degree of difference between light and dark. Increasing the scan contrast thickens the whole fax image, or light penciled texts and such can be thickened.

1 Press the FAX button, then press the FAX Quality button.

2 Use the or button to select Scan contrast.

3 Use the or button to select the scan contrast.

Pressing the button decreases the contrast, and pressing the button increases the contrast.

4 Press the OK button.

Sending Faxes

This section describes methods of sending faxes and dialing functions of the machine.

Sending a Fax using the Numeric Buttons

Sending a Fax after Speaking on Telephone

Sending a Fax Manually

Sending a Fax using the Speed Dial

Sending the Same Documents to Several Recipients (Sequential Broadcasting)

Preparing for Faxing

1 Turn on the machine.

2 Load the original on the Platen Glass or in the ADF.

Important When sending a double-sided document, set the document on the Platen Glass. You cannot scan double-sided documents from the ADF.

3 Press the FAX button.

Confirm that the FAX button is lit and the FAX stand-by screen is displayed.

4 Adjust fax settings as necessary.

See Before Sending Faxes.

Sending a Fax using the Numeric Buttons

1 Use the Numeric buttons to dial the recipient's number (40 digits maximum).

2 Press the Color button for color sending, or the Black button for black & white sending.

Important Color sending requires that the recipient's fax machine supports color faxing.

When the document was loaded on the Platen Glass:

(1) When the following message is displayed, load the next page on the Platen Glass.

If you have only one page of original to scan, press the OK button to start scanning.

(2) Press the same button as you pressed in step 2.

Note If you pressed the Black button in step 2, a colored original will be sent in black & white.

(3) Repeat the procedure from steps (1) to (2) to scan all pages of the document.

(4) Press the OK button.

The machine starts sending.

When the document was loaded in the ADF:

The machine scans the document automatically and starts sending.

Note To cancel sending a fax, press the Stop button. To cancel sending a fax while it is being sent, press the Stop button, then follow the instructions on the LCD. If documents remain in the ADF after pressing the Stop button during scanning, "Document in ADF. Press OK to discharge document." appears on the LCD. Press the OK button so that the remaining document is automatically fed out. In case the machine was not able to send a fax, such as when the recipient's line was busy, your machine is equipped with the function to automatically redial the number after a specified interval. Automatic redialing is enabled by default. See Automatic Redialing. To cancel automatic redialing, wait until the machine starts redialing, then press the Stop button.

Sending a Fax after Speaking on Telephone

Send a fax manually after speaking on a telephone if you want to speak to the recipient before sending a fax, or if the recipient does not have a fax machine that can receive automatically.

Important With manual sending, you cannot use the Platen Glass to load documents. To speak to the recipient before sending a fax, you need to connect a telephone to your machine.

Dialing using the Hook button (Manual Sending)

1 Press the Hook button.

2 Use the Numeric buttons to dial the recipient's fax/telephone number.*

Note You can also dial using the one-touch speed dial or coded speed dial. See Sending a Fax using the Speed Dial.

* Skip to step 5 if you are only sending a fax and will not be speaking with the recipient on the phone.

3 Lift the handset of the telephone connecting to the machine, then speak to the recipient.

Note If you hear a high-pitched signal instead of the recipient's voice, go to step 5.

4 Ask the recipient to operate the recipient's fax machine to receive faxes.

5 When you hear a high-pitched signal, press the Color button for color sending, or the Black button for black & white sending.

Important Color sending is available only when the recipient's fax machine supports color faxing.

6 Hang up the handset.

Note To cancel sending a fax, press the Stop button. To cancel sending a fax while it is being sent, press the Stop button, then follow the instructions on the LCD. If documents remain in the ADF after pressing the Stop button during scanning, "Document in ADF. Press OK to discharge document." appears on the LCD. Press the OK button so that the remaining document is automatically fed out.

Dialing using a telephone connected to the machine

1 Lift the handset of the telephone connecting to the machine.

2 Use the telephone to dial the recipient's fax/telephone number.

3 Speak to the recipient.

Note If you hear a high-pitched signal instead of the recipient's voice, go to step 5.

4 Ask the recipient to operate the recipient's fax machine to receive faxes.

5 When you hear a high-pitched signal, press the Color button for color sending, or the Black button for black & white sending.

Important Color sending is available only when the recipient's fax machine supports color faxing.

6 Hang up the handset.

Note To cancel sending a fax, press the Stop button. To cancel sending a fax while it is being sent, press the Stop button, then follow the instructions on the LCD. If documents remain in the ADF after pressing the Stop button during scanning, "Document in ADF. Press OK to discharge document." appears on the LCD. Press the OK button so that the remaining document is automatically fed out.

Sending a Fax using the Speed Dial

Registering fax or telephone numbers in speed dials enables you to send faxes easily.

1 Dial the recipient's number.

To send using the one-touch speed dial:

Press the One-Touch Speed Dial button (01 to 05) assigned the number you want to dial.

To send using the coded speed dial:

Press the Coded Dial button, use the Numeric buttons or the , , , or button to enter the two-digit code (00 to 99) assigned the number you want to dial, then press the OK button.

To send using the group dial:

Press the One-Touch Speed Dial button, or after pressing the Coded Dial button, use the Numeric buttons or the , , , or button to enter the two-digit code (00 to 99) assigned the group you want to dial, then press the OK button.

2 Press the Color button for color sending, or the Black button for black & white sending.

See Sending a Fax using the Numeric Buttons.

Important Color sending requires that the recipient's fax machine supports color faxing.

Note To cancel sending a fax, press the Stop button. To cancel sending a fax while it is being sent, press the Stop button, then follow the instructions on the LCD. If documents remain in the ADF after pressing the Stop button during scanning, "Document in ADF. Press OK to discharge document." appears on the LCD. Press the OK button so that the remaining document is automatically fed out. In case the machine was not able to send a fax, such as when the recipient's line was busy, your machine is equipped with the function to automatically redial the number after a specified interval. Automatic redialing is enabled by default. See Automatic Redialing. To cancel automatic redialing, wait until the machine starts redialing, then press the Stop button.

Sending the Same Documents to Several Recipients (Sequential Broadcasting)

Your machine allows you to send the same document to a maximum of 106 recipients in one operation. You can dial the recipients' numbers using any of the following dialing methods:

One-touch speed dial: up to 5 destinations

Coded speed dial: up to 100 destinations

Regular dial (using the Numeric buttons) or redial: one destination

You can enter the destinations in any order, but be sure to press the OK button after your entry with the Numeric buttons.

Note If you frequently send documents to the same group of recipients, you can group these numbers for group dialing. This will allow you to send documents to all recipients in the group at the press of one or a few buttons.

1 Enter the recipients' numbers one by one using the Numeric buttons or speed dial.

When using One-touch speed dial:

Press the One-Touch Speed Dial button (01 to 05) assigned the number you want to dial.

When using Coded speed dial:

Press the Coded Dial button, use the Numeric buttons or the , , , or button to enter the two-digit code (00 to 99) assigned the number you want to dial, then press the OK button.

When using regular dialing:

Use the Numeric buttons to enter the recipient's number, then press the OK button.

Note To review the numbers you have entered, use the or button.

2 Press the Color button for color sending, or the Black button for black & white sending.

See Sending a Fax using the Numeric Buttons.

Important Color sending is available only when the recipient's fax machine supports color faxing.

Note To cancel sequential broadcasting, press the Stop button. To cancel sending a fax while it is being sent, press the Stop button, then follow the instructions on the LCD. If documents remain in the ADF after pressing the Stop button during scanning, "Document in ADF. Press OK to discharge document." appears on the LCD. Press the OK button so that the remaining document is automatically fed out. When you press the Stop button sending to all recipients will be canceled. You cannot cancel sending to only one recipient.

Resending Faxes (Redialing a Busy Number)

There are two methods of redialing: Manual redialing and Automatic redialing.

Automatic Redialing

When sending a document and the recipient's line is busy, the machine will redial the number after a specified interval. Automatic redialing is enabled by default.

You can customize the following automatic redialing settings:

Whether or not your machine redials automatically

The number of times the machine redials (1 to 10 times)

The time interval between redials (1 to 99 minutes)

To change the automatic redialing settings, change the Auto redial settings in TX settings under the FAX settings screen.

Note The range of values you can set for the automatic redialing settings varies depending on the country or region of purchase. To cancel automatic redialing while redialing is in progress, press the Stop button. To cancel automatic redialing, delete the unsent document from the machine's memory when redialing is standing by.

Manual Redialing

To redial the fax number last dialed with the Numeric buttons, press the Redial/Pause button.

Note For details on sending faxes, see Sending a Fax using the Numeric Buttons. To cancel manual redialing, press the Stop button.