The instructions below tell you how to scan documents such as photographs and text from the scanner surface (platen glass) on your printer.

Scan photos and documents

1. On the Windows desktop, double-click on the MP Navigator EX  icon or go to Start > (All) Programs > Canon Utilities > MP Navigator EX.

• The MP Navigator EX Navigation mode screen or the One-click mode screen opens.

  • Navigation mode screen

• One-click mode screen

• If you see the One-click mode screen, select the Switch Mode  button to switch to the Navigation mode screen.

  • If the Show this window at startup checkbox isn't selected, the last used screen opens.

  • You can scan and save all at one time if you select the corresponding icon on the One-click mode screen.

2. Go to Scan/Import, and select Photos/Documents (Platen).

3. Place the original document face-down on the glass, and select Document Type. Refer to this table to see how to place your type of document.

• When you select Color Photo or Black and White Photo, the position or size of the image may not scan correctly if you don't leave 3/8 inches (1 cm) or more space between the edges of the glass and your document.
   
• When you select Magazine(Color), the Descreen function will enable and a scan will take longer than usual. To reset the Descreen function, disable Descreen in the Scan Settings dialog box.
   
• Select Text(OCR) to convert hand-written text or image data to text data with OCR software.

4. Select Specify... and set your preferences.

• The Scan Settings screen opens. Select the Document Size and Scanning Resolution.

5. Select Scan. The scan starts.

• When the scan completes, the Scan Complete screen opens. Select Scan to scan the next document, or Exit to end.
   
• When the scan completes, the image appears in the thumbnail list area.

  

6. Edit the image as required.

• When there are multiple images, first select the image you want to edit. (The selected image is outlined in orange.)
   
• Use the edit tools to rotate images, select a part of an image, etc.
   
• Drag the mouse or use Shift + arrow keys to select multiple images. (An orange frame appears around the selected image.)

7. Select Save or Save as PDF file.
    
8. Select from these settings:

• When you select Save: The Save screen opens. Select the destination folder, file name and file type.

  • You can't select JPEG/Exif when Document Type is Text(OCR).

  • The default folder is MP Navigator EX in the Pictures folder (Windows Vista) or in the My Pictures folder (Windows XP and Windows 2000).

• When you select Save as PDF file:

  • The Save as PDF file screen opens. Select the file type, file name and destination folder. select the Set button for more options

• Select from these PDF file types.

• PDF(Multiple Pages) displays when multiple images are selected.
   
• The default folder is MP Navigator EX in the Pictures folder (Windows Vista / 7 / 8 / 8.1 / 10) or in the My Pictures folder (Windows XP and Windows 2000).

9. Select Save. Images save according to the settings.

• To use/edit the scanned images on MP Navigator EX, select Open saved location in the Save Complete dialog box. The saved images appear in the View & Use screen.

PDF Settings dialog box

In the PDF Settings dialog box, you can select the PDF compression type and other advanced settings for creating PDF files.

Select from these settings.

• Enable keyword search - Select this to convert characters to text data. This enables an easy search by keyword.
   

• Document Language - Select the language of the document you want to scan.
   

• Detect the orientation of text documents and rotate images - Select this to detect the orientation of the document from the text and rotate the image to the correct orientation.

  • The orientation of the these types of documents may not adjust, since the text can't be correctly detected:

  • Documents with patterned backgrounds.

  • Documents that contain special fonts, effects, italics, or hand-written text.

  • Font size is outside the range of 8 points to 48 points.

  • Resolution is outside the range of 300 dpi to 600 dpi.

  This function only supports text documents written in languages you can select from Document Language. 
 

• Correct slanted document

  • Select this to detect the scanned text and correct the angle (within -0.1 to -10 degrees or +0.1 to +10 degrees) of the document.

  • These types of documents may not adjust, since the text can't be correctly detected.

  • Documents with text lines inclined more than 10 degrees or the angles vary by line.

  • Documents with both vertical and horizontal text.

  • Documents with extremely large or small fonts.

  • Documents with small amounts of text.

  • Documents with figures/images or hand-written text.

  • Documents with both vertical and horizontal lines (tables).
    
     

• PDF Compression

  • Save as one of these compression types:

    • Standard - We recommend that you normally select this setting.

    • High - Compresses the file size, which allows you to reduce the load on your network/server.

    • Highly compressed PDF images may degrade if you repeatedly save them with high compression.

    • Images with resolutions in the range of 75 dpi to 600 dpi.can be compressed with high efficiency.
       

• Security

  • Set passwords to open, edit and print the created PDF files.

  • In Windows 2000, Internet Explorer 5.5 Service Pack 2 or later is required to use this function.

  • This function isn't available when images are automatically saved after a scan, such as when you scan from the One-select mode screen or the operation panel.

  • Select password security and set passwords in the Password Security Settings dialog box.

If your product issue was not resolved after following the steps above, or if you require additional help, please create or log in to your Canon Account to see your technical support options.

Or if you still need help, visit our Canon Community by clicking the button below to get answers:

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