Forwarding Scanned Data to the Computer Using the Operation Panel of the Machine

You can forward the scanned data to the computer using the operation panel of the machine.

Before forwarding scanned data to the computer, confirm the following:

• The necessary application software (MP Drivers and MP Navigator EX) is installed.

  If the application software (MP Drivers and MP Navigator EX) is not yet installed, insert the Setup CD-ROM into the computer's disc drive, then install MP Drivers and MP Navigator EX.

• The machine is connected to a computer correctly.

  Make sure that the machine is connected to the computer correctly.

  Do not plug in or unplug the USB cable while the machine is in operation, or when the computer is in the sleep or standby mode.

  If you perform scanning via a network connection, make sure that all the required settings have been specified.

  Network Scan Settings

• The destination and the file name are specified in MP Navigator EX.

  You can specify the destination and the file name in MP Navigator EX. For details on settings of MP Navigator EX:

  Scanner Button Settings Tab (Save to PC)

1. Make sure that the machine is turned on.

   Confirming that the Power Is On
   
   

2. Select Scan on the HOME screen.

   LCD and Operation Panel

   If you forward the data to the USB-connected computer:

   The Scan standby screen is displayed.

   

   Go to step 3.

   Note

   • If the screen for selecting to which you save the data is displayed, select PC and press the OK button. The Scan standby screen is displayed.

   If you forward the data to the network-connected computer:

   The screen for selecting to which you save the data is displayed.

   
   
   Note

   • If the Scan standby screen for forwarding the data to the USB-connected computer is displayed on the LCD, press the left Function button to display the screen for selecting to which you save the data.

   Select the computer to forward the scanned data following the procedure below.

   1. Select PC, then press the OK button.
      
      

   2. Use the button to select the computer to forward the scanned data, then press the OK button.

      

      The Scan standby screen is displayed.

      Note

      • If you select Local (USB) on the Select PC screen, the data is forwarded to the USB-connected computer.

      • When you forward the scanned data to the computer using WSD (one of the network protocols supported in Windows 7 and Windows Vista), select Enable for WSD scan from this device on WSD setting on Other settings in LAN settings under Device settings.

        WSD setting

        If you press the left Function button, the machine starts searching for the connected computers again.
        
        

3. Use the button to select the document type for Doc.type.

   Note

   • When you forward the scanned data to the computer searched using WSD, you cannot select the document type.

   
   
   
   Auto scan

   This item is available only when the machine is connected to the computer using a USB cable.

   The machine detects the type of the originals automatically and the image is forwarded in the optimized size, resolution and data format.

   Important

   • You can select Auto scan only when you forward the scanned data to the USB-connected computer.

   • Load originals properly according to their type; otherwise, some originals may not be scanned properly.

     For details on how to load the original on the platen glass:

     Loading Originals

   • The following items can be scanned:

     Photos, postcards, visiting cards, magazines, newspapers, documents, BD/DVD/CDs

   • The following items cannot be scanned properly.

     • A4 sized photos

     • Documents smaller than 5 inches x 7 inches (127 mm x 178 mm) such as a paperback with its backbone cut off

     • Originals on thin white paper

     • Long and narrow originals such as panoramic photographs

   Document

   Scans the original on the platen glass as a document data applying the settings specified in Scan settings.

   Photo

   Scans the original on the platen glass as a photo data applying the settings specified in Scan settings.
   
   

4. Press the right Function button to adjust the settings as necessary.
   
   Setting Items on the Operation Panel of the Machine
   

5. Load the original on the platen glass.

    Loading Originals
   
   Note

   • You can confirm the procedure to load the original by pressing the center Function button.
     
     

6. Press the Color button for color scanning, or the Black button for black & white scanning.

   Note

   • When you forward the scanned data to the computer using WSD, press the Color button.

   • If you select other than PDF or Compact PDF for Format on the scan setting screen:

     The machine starts scanning and scanned data is forwarded to the computer.

   • When you select PDF or Compact PDF for Format on the scan setting screen:

     The confirmation screen asking you if you continue scanning is displayed after scanning is complete.

     If you continue scanning, load the original on the platen glass and start scanning.

     If you do not continue scanning, press the left Function button. The scanned data is forwarded to the computer.

   Scanned data is forwarded to the computer according to the settings specified in MP Navigator EX.

   Remove the original on the platen glass after scanning is complete.

   Important

   • If the scanning result with Auto scan is not satisfactory, select Document or Photo according to the original in step 3, then specify the scan size or other setting items in step 4.

When the program selection screen is displayed:

• If you are using Windows 7 or Windows Vista:

  The program selection screen may be displayed after pressing the Color or Black button. In this case, select MP Navigator EX Ver5.0 and click OK.

  You can set MP Navigator EX to launch whenever pressing the Color or Black button.

  For details:

  The Machine Cannot Work Well with Application Software

• If you are using Windows XP:

  The program selection screen may be displayed after pressing the Color or Black button for the first time. In this case, specify MP Navigator EX Ver5.0 as the application software to use, select Always use this program for this action, then click OK. From the next time, MP Navigator EX is automatically started.

If you want to scan originals with advanced settings, or if you want to edit or print the scanned images:

If you scan originals from a computer using MP Navigator EX, MP Navigator EX enables you to edit the scanned images, such as optimizing or trimming.

In addition, you can edit or print the scanned images using the bundled application software to make better use of them.

• You can use a WIA-compliant application software and the Control Panel (Windows XP only) to scan originals with this machine.

• If you want to convert a scanned document to text:

  Extracting Text from Scanned Images (OCR)

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Setting Items on the Operation Panel of the Machine

You can change the scan settings such as the scan size, resolution, or data format.

When the Scan standby screen is displayed, press the right Function button to select the setting item.
Use the button to select the setting item and the button to specify the setting, then press the OK button.

 

Note

• The scan setting cannot be specified under the following conditions:

  • When Auto scan is selected for Doc.type to forward the scanned data to the computer

  • When you forward the scanned data to the computer using WSD (one of the network protocols supported in Windows 7 and Windows Vista)

• Depending on the destination, some setting items cannot be selected. This section describes the setting items when you select Memory card on the screen for selecting to which you save the data.

  The setting item which cannot be selected is displayed grayed out.

• Some settings cannot be specified in combination with the setting of other setting item, the document type selected for Doc.type, or the scan menu on the screen for selecting to which you save the data. If the setting which cannot be specified in combination is selected, Error details is displayed on the LCD. In this case, press the left Function button to confirm the message, then change the setting.

• The specified scan settings such as the scan size, resolution, and data format are retained even if the machine is turned off.

• When scanning starts in the scan menu that is not available with the specified setting, The specified function is not available with current settings. is displayed on the LCD. Change the setting, following the on-screen instructions.

• When you forward the scanned data to the computer or attach the data to an e-mail, you can specify the destination and file name using MP Navigator EX. Refer to Scanner Button Settings Tab (Save to PC) for the settings when forwarding the data to PC, and refer to Scanner Button Settings Tab (Attach to E-mail) for the settings when attaching the data to an e-mail.

• If you scan originals from the computer, you can scan with advanced settings.

1. Scan size

   Select the size of the original.

    

2. Format

   Select the data format of the scanned data.

3.  

3. Scan res (Scan resolution)

   Select the resolution for scanning.

4.  

4. Preview

   Select whether you use preview of the scanned data.
   
   
   

5. Reduce show-thru (Reducing show-through)

   Characters on the back may show through when scanning a thin document such as a newspaper. Select ON if characters seem to show through on the scanned document.
   This setting item is not available when Photo is selected for Doc.type.

6.  

6. Descreen

   A printout consists of minute dots to make characters or graphs. Interfering with each dot may result in uneven shades or a striped pattern. Select ON if you notice any uneven shades or a striped pattern on the scanned image.

   This setting item is not available when Photo is selected for Doc.type.
   
   
   Note

   • Even if ON is selected for this setting, some moire effects may remain if Unsharp mask is set to ON. In that case, select OFF for Unsharp mask.

7.  

7. Unsharp mask

   The outline of small characters or thin objects can be accentuated. Select ON if you want to accentuate the outline of the scanned data.

 

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Scanner Button Settings Tab (Save to PC)

 

 

 

Event

• Select Event

  Displays the scan modes that can be selected on the operation panel of the machine. Select Save to PC.

• Document Type

  Displays the document types that can be selected on the operation panel of the machine.

 

Actions

Scan Settings

• Specify...

  Opens the Scan Settings dialog box in which you can make advanced scan settings.

• Document Size

  Set this item using the operation panel of the machine.

• Resolution

  Set this item using the operation panel of the machine.

 

Save Settings

• Automatically save the image to your computer after scanning it

  Select this to save the images to your computer as specified after scanning them.

  The File Name and Save in settings will be displayed.

• File Name

  Enter the file name of the image to be saved (up to 64 characters).

• Save as type

  Set this item using the operation panel of the machine.

• Set...
  
  When Document Type is Auto Scan

  The Auto Save Settings dialog box opens and you can specify the file format in which to save images automatically and other advanced save settings. Select a file format for items detected as documents, and for items detected as photos.

  
  
  

  • When JPEG/Exif is Selected

    Click Set... to specify a compression type for JPEG files. Select High(Low Compression), Standard, or Low(High Compression).

    Important

    • This setting is not available when the Compress scanned images when transferring checkbox is selected on the General Tab of the Preferences dialog box.

  • When PDF is Selected

    Click Set... to make advanced settings for creating PDF files.
    

  When Document Type is Document or Photo
  
  The Save Settings dialog box opens and you can make advanced settings for saving images scanned using the Operation Panel of the machine as JPEG or PDF files.

  
  
  

  • Specify JPEG on printer's operation panel

    Click Set... to specify a compression type for JPEG files. Select High(Low Compression), Standard, or Low(High Compression).

    Important

    • This setting is not available when the Compress scanned images when transferring checkbox is selected on the General Tab of the Preferences dialog box.

  • Specify PDF on printer's operation panel

    Click Set... to make advanced settings for creating PDF files.

    Important

    • Use the operation panel of the machine to set the compression type for saving.

• Save in

  Displays the folder in which to save the scanned images. To change the folder, click Browse... to specify another one.

  By default, the scanned images are saved in the MP Navigator EX folder in the Pictures folder.

• Save to a Subfolder with Current Date

  Select this checkbox to create a subfolder in the folder specified in Save in with the current date and save scanned files in it. A subfolder with a name such as "2011_01_01" (Year_Month_Date) will be created.

  If this checkbox is not selected, files are saved directly in the folder specified in Save in.

• Open the save dialog box after scanning the image

  Select this to open the Save to PC dialog box after scanning the images and specify the save settings such as destination folder and file name.

 

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Scanner Button Settings Tab (Attach to E-mail)

Event

• Select Event

  Displays the scan modes that can be selected on the Operation Panel of the machine. Select Attach to E-mail.

• Document Type

  Displays the document types that can be selected on the Operation Panel of the machine.

Actions

Scan Settings

• Specify...

  Opens the Scan Settings dialog box in which you can make advanced scan settings.

• Document Size

  Set this item using the operation panel of the machine.

• Resolution

  Set this item using the operation panel of the machine.

•  

Save Settings

• File Size

  Not available.

• File Name

  Enter the file name of the image to be saved (up to 64 characters).

• Save as type

  Set this item using the operation panel of the machine.

• Set...

  The Save Settings dialog box opens and you can make advanced settings for saving images scanned using the operation panel of the machine as JPEG or PDF files.

  
  
  
  • Specify JPEG on printer's operation panel

    Click Set... to specify a compression type for JPEG files. Select High(Low Compression), Standard, or Low(High Compression).

    Important
    
    
    

    • This setting is not available when the Compress scanned images when transferring checkbox is selected on the General Tab of the Preferences dialog box.
  • Specify PDF on printer's operation panel

    Click Set... to make advanced settings for creating PDF files.

    Important
    
    

    • Use the operation panel of the machine to set the compression type for saving.
• Save in

  Displays the folder in which to save the scanned images. To change the folder, click Browse... to specify another one.

  By default, the scanned images are saved in the MP Navigator EX folder in the Pictures folder.

• Save to a Subfolder with Current Date

  Select this checkbox to create a subfolder in the folder specified in Save in with the current date and save scanned files in it. A subfolder with a name such as "2011_01_01" (Year_Month_Date) will be created.

  If this checkbox is not selected, files are saved directly in the folder specified in Save in.

Attachment Settings

• Mail Program

  Specify an e-mail software program.

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WSD setting items

You can enter this setting menu by following the procedure below:

1. Select Setup on the HOME screen.
   
   
3. Select Device settings -> LAN settings -> Other settings -> WSD setting
   

   Setting items
   
   
   Enable/disable WSD
   
   Selects whether WSD is enabled or disabled.
   
   Note
   
   When this setting is activated, the printer icon is displayed on the Network Explorer in Windows 7 and Windows Vista.
   
   
   WSD scan from this device
   
   Selecting Enable allows you to transfer the scanned data to the computer using WSD.
   
   

   Timeout setting
   
   Specifies the timeout length.

   
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