Faxing Documents from Computers (MF4890dw/MF4880dw/MF4770n Only)
Article ID: ART136732 | Date published: 05/13/2015 | Date last updated: 08/15/2015
 

Description

Faxing Documents from Computers (MF4890dw/MF4880dw/MF4770n Only)

Solution

Faxing Documents from Computers (MF4890dw/MF4880dw/MF4770n Only)
ID : 8201614700 _ EN _ 1
Solution

Faxing (PC Fax)

The procedure for faxing a document created in an application is as follows.
NOTE
Faxing methods may differ depending on the application you are using. For details, see the instruction manuals provided with the application.

1. Select [Print] from the [File] menu of the application.

2. Select your fax from [Name] -> click [Print] (or [OK]).

3. Specify the send address in the [Fax Sending Settings] dialog box.

When entering the destination name and fax number:
3-A. Enter the recipient name and fax number in the [Sending Settings] tab -> click [Add to Destination List].

NOTE
If you have selected [Reenter Fax Number before adding Destination to [Destination List]] in the [Security Settings] dialog box of the [Special] tab, the [Confirm Password] dialog box is displayed when you click [Add to Destination List]. For details, see the online help.


When setting the destination name from the address book:
3-B-1. Click [Address Book] in the [Sending Settings] tab.

3-B-2. Select the recipient -> click [Add to List] -> [OK].

NOTE
For details about registering addresses and how to use the address book, see the "e-Manual" (HTML manual) in the CD-ROM supplied with the machine.

4. If you want to attach a cover sheet, click [Cover Sheet] tab -> specify a format for the cover sheet.

NOTE
For details about cover sheet attachment, see the "e-Manual" (HTML manual) in the CD-ROM supplied with the machine.

5. Click [OK].

Faxing begins.
NOTE
  • You cannot access or edit the address book if you do not have access permission to the destination folder of the address book. If this is the case, log on as user having access permission to the folder, or click [Specify a Folder] in the [Edit Address Book] tab, and specify a folder, such as the [My Documents] folder, that you have write permission for as the destination folder of the address book. For details, see the "e-Manual" (HTML manual) in the CD-ROM supplied with the machine.
  • The number of destinations that you can send to at one time depends on the conditions under which the cover sheet has been attached. For details, view the Readme file.
  • The display may differ according to the operating system and system environment.

Specifying the Default Fax Settings (PC Fax)

This section describes how to access the fax driver screen from the [Control Panel] and how to specify the default fax settings.
You can edit address books, register cover sheet templates, set page formats, etc.
IMPORTANT
To change the default fax settings, you must log on to your computer as a member of the Administrators group.

1. Click [ ] (Start) -> [Devices and Printers].

NOTE
  • For Windows Vista, click [ ] (Start) -> [Control Panel] -> [Printers].
  • For Windows XP Professional/Server 2003, click [Start] -> [Printers and Faxes].
  • For Windows XP Home Edition, click [Start] -> [Control Panel] -> [Printers and Other Hardware] -> [Printers and Faxes].
  • For Windows Server 2008, on the [Start] menu, click [Control Panel] -> [Printers].

2. Right-click the icon for the machine -> click [Printing preferences] (or [Printing Preferences]).

3. Specify the desired settings in the fax driver screen -> click [OK].

For details about the fax driver settings, view the online help.
NOTE
  • When faxing, you can change the default settings in the fax driver screen whenever required.
  • The display may differ according to the operating system and system environment.

Attaching a Cover Sheet (PC Fax)

To attach a cover sheet to the fax, follow the procedure below.

1. Click [Cover Sheet].

NOTE
For more details on how to display the fax driver screen, see the "e-Manual" (HTML manual) in the CD-ROM supplied with the machine.

2. Select an option for attaching the cover sheet from [Cover Sheet Attachment].

3. Select a template from [Style].

You can register a preferred cover sheet beforehand. For details, view the online help.

4. If you want to specify the items to include on the cover sheet, click [Settings].

If you do not specify the items to include on the cover sheet, proceed to step 10.

5. Select items you want to print on the cover sheet regarding the sender -> enter the information.

NOTE
You can save the information entered in the [Sender] tab in a file by clicking [Save Sender]. Then, when you send a fax, you can import the information by using [Import Sender], instead of entering the sender information each time you send a fax.

6. Click [Destination] -> select items you want to print on the cover sheet regarding the destination.

NOTE
The information of the destinations specified in the [Sending Settings] tab prints on the cover sheet.

7. Specify a logo or signature if necessary.
7-1. Click [Logo] or [Signature].

7-2. Select [Print with Logo] or [Print with Signature] to include a logo or signature on the cover sheet.
7-3. Click [Browse] -> specify the magnification and position of the selected logo or signature.

8. If you want to include a title or the number of sheets that you are going to send in the cover sheet, click [Details] -> select items you want to include -> specify the information.

NOTE
The number of sheets is not counted automatically. The number which you entered manually is shown on the cover sheet.

9. Click [OK].

10. If you want to insert an attention note, select [Insert Attention Note] -> select a note from [Attention Note].

You can also enter a customized note instead of one of the pre-defined notes. You can enter up to 30 characters. Enter any other information in [Comment to Include] as necessary.

11. If you want to check the preview image on the cover sheet, click [Preview].

12. Click [OK].
The specified cover sheet is attached to the fax when the fax is sent.
NOTE
  • The number of recipients to which you can send simultaneously depends on how a cover sheet is attached. For details, see the Readme file.
  • The display may differ according to the operating system and system environment.

Viewing the Online Help (PC Fax)

You can display the online help by clicking [Help] on the fax driver screen.
The online help includes additional information about each fax function. If the e-Manual does not provide the information you need, see the online help.
NOTE
The display may differ according to the operating system, as well as the type and version of the printer driver.

1. Click [Help].

The online help is displayed.

Topic pane (right side)Displays the description of the information.
Navigation pane (left side)Click [Contents] / [Search] to search for information.


SIMS Doc Id

8201614700