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Scanning Documents

Article ID: ART137542 | Date published: 05/13/2015 | Date last updated: 08/15/2015
 

Description

Scanning Documents

Solution

Scanning Documents
ID : 8201613700 _ EN _ 1
Solution

NOTE
To scan in higher quality:
  • The feeder may not be able to scan images clearly. It is recommended to place a document on the platen glass and scan it.

There are the following four scanning methods.

 Scanning Using Keys on the Operation Panel
Scanning can be performed using keys on the operation panel. This allows you to scan easily using the existing settings.

 Scanning with the MF Toolbox
Scanning can be performed by operating the supplied software. This allows you to scan according to your purpose with the detailed settings.

 Scanning an Image from an Application
Scanning can be performed using your application. This allows you to open the scanned data as is in your application.

 Scanning Using the WIA Driver
Scanning can be performed using the driver system supplied with Windows operating systems. For details, see the "e-Manual" (HTML manual) in the CD-ROM supplied with the machine.

Before Using the Scan Function

Before scanning, complete the following steps:
Step 1Check your operating system.[ System Requirements ]
Step 2Install the scanner driver.[ Installing Driver/Software (USB Connection) ]
[ Installing Driver/Software (Network Connection) (MF4890dw/MF4880dw/MF4770n Only) ]
Step 3When the machine is connected to a network, register the scanner.
(MF4890dw/MF4880dw/MF4770n Only)		For details on the procedures for registering the scanner, see the "e-Manual" (HTML manual) in the CD-ROM supplied with the machine.

Scanning Using Keys on the Operation Panel

You can scan a document using the keys on the operation panel.
NOTE
To scan using the shortcut keys(MF4890dw/MF4880dw/MF4770n Only):

 1. Place documents.
     [ Placing Documents ]
     [ Paper Handling ]

 2. Display the Scan mode screen.

      For MF4890dw/MF4880dw/MF4770n
     Press [ ] (SCAN).

    

      For D560/D530
      Press [ ] (COPY/SCAN) to switch to the Scan mode screen.

     

 3. Press [ ] or [ ] to highlight <Computer>, and then press [OK].
    

      For D560/D530
     Proceed to Step 5.

 4. Press [ ] or [ ] to specify a destination, and then press [OK].

      When multiple computers are connected:
        The computer connected by a USB cable is listed at the top.

      When a computer is connected by a USB cable:
        This screen is not displayed.

      If more than ten computers are connected via a network:
        The eleventh and subsequent computers are not displayed (you cannot scan).
        Reduce the number of computers connected to this machine via a network.
        * You can change the names for the displayed computers.

      

 5. Press [ ] or [ ] to specify the scan settings, and then press [OK].
   
    The scanner settings are specified by default as follows.

Scan ModeResolutionFile TypePDF Settings
Color ScanColor300 dpiPDFSearchable/Compact
B&W ScanBlack and White300 dpiTIFF
Custom 1Color300 dpiJPEG/Exif
Custom 2Color300 dpiPDFSearchable/Standard
     Scanning operation starts.

NOTE
If you cannot scan:
  • You cannot scan when the setting screen of the MF Toolbox is displayed. Click [ ] to close the setting screen before starting a scan.


      Scanning from the feeder (MF4890dw/MF4880dw/MF4770n/D560 only):
        After saving the document, the display returns to the basic scanning screen.

      Scanning from the platen glass:
         Proceed to step 6.

 6. To continuously scan the document, press [ ] or [ ] to highlight <Scan Next Original>, and then press [OK].
   

     To Cancel the scan:
        (1) Press [ ] or [ ] to highlight <Cancel>, and then press [OK].
        (2) Press [ ] or [ ] to highlight <Yes>, and then press [OK].

     To confirm the destination:
        (1) Press [ ] or [ ] to highlight <Confirm Destination>, and then press [OK].

 7. Press [ ] or [ ] to highlight <Store and Finish>, and then press [OK].
   
    After saving the document, the display returns to the basic scanning screen.
NOTE
The location to save the scanned images:
  • After scanning, the folder where the images have been saved to opens automatically.
  • By default, folders named with the date when the data was created are put in the [My Pictures] folder in [My Documents]. (On Windows Vista/7, the folder is created in the [Pictures] folder.)
To change the scanner settings:
  • You can change the settings for the location to save, the file format, or the resolution from a computer.
  • For details on the setting procedure, see the "e-Manual" (HTML manual) in the CD-ROM supplied with the machine.

Scanning with the MF Toolbox

 1. Place documents.
     [ Placing Documents ]
     [ Paper Handling ]
NOTE
When scanning from the platen glass:
  • You can scan multiple documents only when
- [Save as Type] is set to [PDF (Multiple Pages)].
- [Paper Size] in the step 6 is set to "fit the image."

 2. Display the Scan mode screen.

      For MF4890dw/MF4880dw/MF4770n
         Press [ ] (SCAN).
      

     ForD560/D530
       Press [ ] (COPY/SCAN) to switch to the Scan mode screen.
    

 3. Press [ ] or [ ] to highlight <Remote Scanner>, and then press [OK].
     The machine is now waiting to be scanned.
    

   

 4. Double-click the [Canon MF Toolbox 4.9] icon on the desktop.
     The MF Toolbox starts.
     

 5. Click an applicable MF Toolbox button.
    
[Mail]The document will be scanned and attached to an e-mail message in your e-mail application.
[OCR]The document will be scanned and read by the OCR software.
[Save]The document will be scanned and saved.
[PDF]The document will be scanned and saved as a PDF file.
[Color Scan]
[B&W Scan]
[Custom 1]
[Custom 2]
The document will be scanned and displayed in the registered application. A dialog box appears for each of the buttons.

NOTE
Applications that can be registered in the MF Toolbox buttons:
  • The following applications can be registered in the MF Toolbox buttons if they are installed.
- [OCR]: Presto! PageManager
- [PDF]: Presto! PageManager

 6. Specify the scanner settings as needed.
     Clicking [Apply] saves the settings.
     For details, see the "e-Manual" (HTML manual) in the CD-ROM supplied with the machine.
    

 7. Click [Start].
     Scanning starts.

      If you selected the [Display the Scanner Driver] check box in step 6
         The [ScanGear MF] dialog box will appear.
        
        (1) Specify the settings as needed.
             For details, see the "e-Manual" (HTML manual) in the CD-ROM supplied with the machine.
        (2) Click [Scan].
 Scanning starts.

 Scanning an Image from an Application

 You can scan an image from a TWAIN- or WIA- (Windows XP/Vista/7 only) compliant application and use the image in that application. The procedure varies depending on the application. This section shows an example.

 1. Place documents.
     [ Placing Documents ]
     [ Paper Handling ]
NOTE
Applications that do not support scanning multiple documents:
  • Scanning multiple documents is not available for the following applications.
- "Paint" on Windows XP/Vista/7
- Microsoft Office XP (Word 2002, Excel 2002, PowerPoint 2002, etc.)
- Microsoft Office 2000 (Word 2000, Excel 2000, PowerPoint 2000, etc.)
  • If you are using the applications mentioned above, scan only one page at a time.
  • Place only one document in the feeder, as the following problems may occur if multiple documents are placed.
- The second and subsequent sheet documents are not scanned.
- After all documents are scanned, <An error has occurred.> appears in the display.
- The next scanning cannot be performed.

 2. Display the Scan mode screen.

      For MF4890dw/MF4880dw/MF4770n
     Press [ ] (SCAN).
    

      For D560/D530
     Press [ ] (COPY/SCAN) to switch to the Scan mode screen.

    

 3. Press [ ] or [ ] to highlight <Remote Scanner>, and then press [OK].
     The machine is now waiting to be scanned .
    

    

 4. Start the application to be used.

 5. Select a scanning command.

 6. Select a scanner driver.
     The ScanGear MF or WIA driver can be used on Windows XP/Vista/7.

 7. Specify the scanner settings as needed -> click [Scan].
     Scanning starts.
     For details, see the "e-Manual" (HTML manual) in the CD-ROM supplied with the machine.


SIMS Doc Id

8201613700

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