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How to Scan using the Machine's Operation Panel - Windows (MX892)

Article ID: ART137603 | Date published: 05/13/2015 | Date last updated: 11/04/2015
 

Solution

Forwarding Scanned Data to the Computer Using the Operation Panel of the Machine

You can forward the scanned data to the computer using the Operation Panel of the machine.

Before forwarding scanned data to the computer, confirm the following:

  • The necessary application software (MP Drivers and MP Navigator EX) is installed.

    If the application software (MP Drivers and MP Navigator EX) is not yet installed, insert the Setup CD-ROM into the computer's disc drive, then perform Custom Install and select MP Drivers and MP Navigator EX to install.

  • The machine is connected to a computer correctly.

    Make sure that the machine is connected to the computer correctly.

    Do not plug in or unplug the USB cable or LAN cable when scanning images with the machine, or when the computer is in the sleep or standby mode.

    If you perform scanning via a network connection, make sure that all the required settings have been specified. For details, refer to Network Scan Settings.

  • The destination and the file name are specified in MP Navigator EX.

    You can specify the destination and the file name in MP Navigator EX. For details on how to perform settings or the initial settings, refer to Scanner Button Settings Tab (Save to PC).

  1. Make sure that the machine is turned on.

  3. Press the SCAN button.

    If you forward the data to the USB-connected computer:

    The Scan standby screen is displayed.

    figure: LCD

    Go to step 3.

    Note

    • If the screen for selecting to which you save the data is displayed, select PC and press the OK button, then select Local (USB) and press the OK button. The screen for selecting to which you save the data is displayed.

    If you forward the data to the network-connected computer:

    The screen for selecting to which you save the data is displayed.

    figure: LCD


    Note

    • If the Scan standby screen for forwarding the data to the USB-connected computer is displayed on the LCD, press the left Function button to display the screen for selecting to which you save the data.

    Select the computer to forward the scanned data following the procedure below.

    1. Select PC, then press the OK button.

    3. Use the UPDOWN button to select the computer to forward the scanned data, then press the OK button.

      The Scan standby screen is displayed.

      Note

      • If you select Local (USB) on the Select PC screen, the data is forwarded to the USB-connected computer.

        If you press the left Function button, the machine starts searching for the connected computers again.

  5. Use the LEFTRIGHT button to select the document type for Doc.type.

    Auto scan

    This item is available only when the machine is connected to the computer using a USB cable.

    The machine detects the type of the originals automatically and the image is forwarded in the optimized size, resolution and data format.

     Important

    • Scanning via a network is not available.

    • Load originals properly according to their type; otherwise, some originals may not be scanned properly.

    • The following items can be scanned:
      Photos, postcards, visiting cards, magazines, newspapers, documents, BD/DVD/CDs

    • The following items cannot be scanned properly.

      • A4 sized photos

      • Documents smaller than 5 inches x 7 inches (127 mm x 178 mm) such as a paperback with its backbone cut off

      • Originals on thin white paper

      • Long and narrow originals such as panoramic photographs

    • When you scan originals from the ADF, it may take longer to scan the first page.

    Document

    Scans the original on the Platen Glass or in the ADF applying the optimized settings for scanning a document.

    Photo

    Scans the original on the Platen Glass applying the optimized settings for scanning a photo.

  7. Press the right Function button to adjust the settings as necessary.

    Setting Items on the Operation Panel of the Machine

  9. Load the original document on the Platen Glass or in the ADF.

    Note

    • You can confirm the procedure to load the original by pressing the center Function button.

  11. Press the Color button for color scanning, or the Black button for black & white scanning.

    • If you load the original in the ADF:

      The machine starts scanning and scanned data is forwarded to the computer.

    • If you load the original on the Platen Glass:

      • When you select other than PDF or Compact PDF for Format on the scan setting screen, the machine starts scanning and scanned data is forwarded to the computer.

      • When you select PDF or Compact PDF for Format on the scan setting screen, the confirmation screen asking you if you continue scanning is displayed after scanning is complete.

        If you continue scanning, load the original on the Platen Glass and start scanning.

        If you do not continue scanning, press the left Function button. The scanned data is forwarded to the computer.

    Scanned data is forwarded to the computer according to the settings specified in MP Navigator EX.

    Remove the original on the Platen Glass or from the Document Output Slot after scanning is complete.

     Important

    • If the scanning result with Auto scan is not satisfactory, select Document or Photo according to the original in step 3, then specify the scan size or other setting items in step 4.

When the program selection screen is displayed:

  • If you are using Windows 7 or Windows Vista:

    The program selection screen may be displayed after pressing the Color or Black button. In this case, select MP Navigator EX Ver5.1 and click OK.

    You can set MP Navigator EX to launch whenever pressing the Color or Black button. For details, see For Windows Users.

  • If you are using Windows XP:

    The program selection screen may be displayed after pressing the Color or Black button for the first time. In this case, specify MP Navigator EX Ver5.1 as the application software to use, select Always use this program for this action, then click OK. From the next time, MP Navigator EX is automatically started.

If you want to scan originals with advanced settings, or if you want to edit or print the scanned images:

If you scan originals from a computer using MP Navigator EX, MP Navigator EX enables you to edit the scanned images, such as optimizing or trimming.

In addition, you can edit or print the scanned images using the bundled application software to make better use of them.

Note

  • You can use a WIA-compliant application software and the Control Panel (Windows XP only) to scan originals with this machine.

    .

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Network Scan Settings

You can connect the machine to a network to share it among multiple computers or scan images into a specified computer.

Important

  • Multiple users cannot scan at the same time.

Note

  • Complete the network settings of the machine beforehand. (Refer to the printed manual: Getting Started.)

Complete the following settings to enable scanning over a network.

Specifying the Machine

Use IJ Network Scanner Selector EX to specify the scanner you want to use. By specifying the scanner, you can scan over a network using your computer or the Operation Panel of the machine.

Important

  • If the product you want to use is changed with IJ Network Scanner Selector EX, the product used for scanning with MP Navigator EX changes as well. The product for scanning using the Operation Panel also changes.

    If the machine is not selected in MP Navigator EX, check that it is selected with IJ Network Scanner Selector EX.

    IJ Network Scanner Selector EX Menu and Setting Screen

  • To scan using the Operation Panel of the machine, specify the machine with IJ Network Scanner Selector EX.

  1. Check that IJ Network Scanner Selector EX is running.

    If IJ Network Scanner Selector EX is running, its icon appears in the notification area of the taskbar.

    figure: IJ Network Scanner Selector EX menu

    Note

    • If the icon is not displayed in the notification area of the taskbar, from the Start menu, select All Programs > Canon Utilities > IJ Network Scanner Selector EX > IJ Network Scanner Selector EX.

      The icon appears in the notification area of the taskbar, and the Scan-from-PC Settings screen appears. In that case, skip ahead to Step 3.

  3. In the notification area of the taskbar, right-click the IJ Network Scanner Selector EX icon and select Settings....

    figure: IJ Network Scanner Selector EX menu

    The Scan-from-PC Settings screen appears.

  5. Select the machine from Scanners.

    Normally, the MAC address of the machine is already selected after the network setup. In that case, you do not need to select it again.

    figure: Scan-from-PC Settings screen

    Important

    • If multiple scanners exist on the network, multiple model names are displayed. In that case, you can select one scanner per model.

  7. Click OK.

Note

  • The scanners selected in the Scan-from-PC Settings screen will be automatically selected in the Scan-from-Operation-Panel Settings screen as well.

Setting for Scanning with MP Navigator EX

To scan over a network using MP Navigator EX, specify the machine with IJ Network Scanner Selector EX, then follow the steps below and change the connection status between the computer and the machine.

  1. Start MP Navigator EX.

  3. Click Preferences.

  5. Click the General tab and select "XXX series Network" (where "XXX" is the model name) for Product Name.

    figure: Preferences dialog box

    Note

    • When you click Change..., the Scan-from-PC Settings screen of IJ Network Scanner Selector EX appears.

      If you have multiple scanners, you can select other scanners.

    • For USB connection, select "XXX series" (where "XXX" is the model name) for Product Name.

  7. Click OK.

    The Preferences dialog box closes. You can now scan via a network connection.

    Go to the Main Menu to check whether network scanning is enabled.

    figure: Navigation Mode screen

Setting for Scanning Using the Operation Panel

You can make settings for scanning using the Operation Panel of the machine.

Important

  1. Check that IJ Network Scanner Selector EX is running.

    If IJ Network Scanner Selector EX is running, its icon appears in the notification area of the taskbar.

    figure: IJ Network Scanner Selector EX menu

    Note

    • If the icon is not displayed in the notification area of the taskbar, from the Start menu, select All Programs > Canon Utilities > IJ Network Scanner Selector EX > IJ Network Scanner Selector EX.

      The icon appears in the notification area of the taskbar, and the Scan-from-PC Settings screen appears. In that case, skip ahead to Step 3.

  3. In the notification area of the taskbar, right-click the IJ Network Scanner Selector EX icon and select Settings....

    figure: IJ Network Scanner Selector EX menu

    The Scan-from-PC Settings screen appears.

  5. Click Scan-from-Operation-Panel Settings.

    figure: Scan-from-PC Settings screen

    The Scan-from-Operation-Panel Settings screen appears.

  7. Select the machine from Scanners and click OK.

    Select the MAC address of the machine.

    figure: Scan-from-Operation-Panel Settings screen

    Note

    • When multiple scanners are connected via a network, you can select up to three scanners.

  9. Return to the Scan-from-PC Settings screen and click OK.

    figure: Scan-from-PC Settings screen
Note

  • If the machine you want to use is not displayed, check the following conditions and click OK to close the screen, then reopen it and select the machine.

    - The MP Drivers is installed

    - Network setup is completed after installing the MP Drivers

    - Network communication between the machine and computer is enabled

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IJ Network Scanner Selector EX Menu and Setting Screen

Set up IJ Network Scanner Selector EX to scan images into a computer over a network using MP Navigator EX or the Operation Panel of the machine.

After installation, IJ Network Scanner Selector EX appears in the notification area of the taskbar.

Important

  • While IJ Network Scanner Selector EX is enabled, it periodically transmits packets to check whether it can communicate with the machine over the network. When using the computer in a network environment other than the one used to set up the machine, disable IJ Network Scanner Selector EX.

Note

  • If (Enabled) is not displayed in the notification area of the taskbar, from the Start menu, select All Programs > Canon Utilities > IJ Network Scanner Selector EX > IJ Network Scanner Selector EX.

Menu

figure: IJ Network Scanner Selector EX menu

  • Disable Canon IJ Network Scanner Selector EX / Enable Canon IJ Network Scanner Selector EX

    Enables or disables IJ Network Scanner Selector EX.

    When you select Disable Canon IJ Network Scanner Selector EX, you will not be able to scan over a network using the Operation Panel.

    Enabled: , Disabled:

  • Settings...

    The Scan-from-PC Settings screen appears. You can select the product you want to use.

  • About

    Displays the version information.

  • Exit

    Exits IJ Network Scanner Selector EX. (Enabled) disappears from the notification area of the taskbar.

Scan-from-PC Settings Screen

The machine must be selected with IJ Network Scanner Selector EX before scanning over a network.

In the notification area of the taskbar, right-click the icon and select Settings... to display the Scan-from-PC Settings screen.

figure: Scan-from-PC Settings screen

  • Scanners

    MAC addresses of the scanners that can be used over the network are displayed.

    You can select one scanner per model.

  • Instructions

    This page appears.

  • Scan-from-Operation-Panel Settings

    The Scan-from-Operation-Panel Settings screen appears. You can select the scanners from which you want to scan using the Operation Panel.

Scan-from-Operation-Panel Settings Screen

Displays when you click Scan-from-Operation-Panel Settings in the Scan-from-PC Settings screen.

figure: Scan-from-Operation-Panel Settings screen

  • Scanners

    MAC addresses of the scanners that can be used over the network are displayed.

    You can select up to three scanners.

  • Instructions

    This page appears.

Note

  • If the machine you want to use is not displayed, check the following conditions and click OK to close the screen, then reopen it and select the machine.

    - The MP Drivers is installed

    - Network setup is completed after installing the MP Drivers

    - Network communication between the machine and computer is enabled

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Setting Items on the Operation Panel of the Machine

You can change the scan settings such as the scan size, resolution, or data format.

When the Scan standby screen is displayed, press the right Function button to select the setting item. Use the UPDOWN button to select the setting item and the LEFTRIGHT button to specify the setting, then press the OK button.

Note

  • When Auto scan is selected for Doc.type to forward the scanned data to the computer, the scan setting other than ADF orientation cannot be specified.

  • Depending on the destination, some setting items cannot be selected. This section describes the setting items when you select Memory card on the screen for selecting to which you save the data.

    The setting item which cannot be selected is displayed grayed out.

  • Some settings cannot be specified in combination with the setting of other setting item, the document type selected for Doc.type, or the scan menu on the screen for selecting to which you save the data. If the setting which cannot be specified in combination is selected, Error details is displayed on the LCD. In this case, press the left Function button to confirm the message, then change the setting.

  • The specified scan settings other than ADF orientation such as the scan size, resolution, and data format are retained even if the machine is turned off.

  • When scanning starts in the scan menu that is not available with the specified setting, The specified function is not available with current settings. is displayed on the LCD. Change the setting, following the on-screen instructions.

  • When you forward the scanned data to the computer or attach the data to an e-mail, you can specify the destination and file name using MP Navigator EX. Refer to Scanner Button Settings Tab (Save to PC) for the settings when forwarding the data to PC, and refer to Scanner Button Settings Tab (Attach to E-mail) for the settings when attaching the data to an e-mail.

  • If you scan originals from the computer, you can scan with advanced settings.

 

 

  

  1. Scan size

    Select the size of the original.

    Note

    • When Legal is selected, load the original in the ADF.

    • When 4"x6"(10x15cm), 5"x7"(13x18cm), or Auto crop is selected, load the original on the Platen Glass.

  3. Format

    Select the data format of the scanned data.

  5. Scan res (Scan resolution)

    Select the resolution for scanning.

  7. Preview

    Select whether you use preview of the scanned data.

  9. ADF orientation*

    Select the orientation of the original document.


  10. ADF duplex scan

    Select the scanning method when using ADF. When you select Duplex, press the right Function button to select the stapling side.

    This setting item is not available when Photo is selected for Doc.type.

  12. Reduce show-thru* (Reducing show-through)

    Characters on the back may show through when scanning a thin document such as a newspaper. Select ON if characters seem to show through on the scanned document.

  14. Descreen*

    A printout consists of minute dots to make characters or graphs. Interfering with each dot may result in uneven shades or a striped pattern. Select ON if you notice any uneven shades or a striped pattern on the scanned image.

    Note

    • Even if ON is selected for this setting, some moire effects may remain if Unsharp mask is set to ON. In that case, select OFF for Unsharp mask.

  16. Unsharp mask

    The outline of small characters or thin objects can be accentuated. Select ON if you want to accentuate the outline of the scanned data.

* Not available when scanning a photo.


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Scanner Button Settings Tab (Save to PC)

On the Scanner Button Settings tab, you can specify how to respond when scanning using the Operation Panel of the machine.

This section describes the settings available when Select Event is Save to PC.

See "Setting Items on the Operation Panel of the Machine" for details on the items to be set using the Operation Panel of the machine.

figure: Scanner Button Settings tab

Event

  • Select Event

    Displays the scan modes that can be selected on the Operation Panel of the machine. Select Save to PC.

  • Document Type

    Displays the document types that can be selected on the Operation Panel of the machine.

Actions

Scan Settings

  • Document Size

    Set this item using the Operation Panel of the machine.

  • Resolution

    Set this item using the Operation Panel of the machine.

  • Specify...

    Opens the Scan Settings dialog box in which you can make advanced scan settings.

Save Settings

  • Automatically save the image to your computer after scanning it

    Select this to save the images to your computer as specified after scanning them.

    The File Name and Save in settings will be displayed.

    Important

    • If you select this function, you will not be able to set passwords for PDF files.

  • File Name

    Enter the file name of the image to be saved (up to 64 characters).

  • Save as type

    Set this item using the Operation Panel of the machine.

  • Set...

    When Document Type is Auto Scan

    The Auto Save Settings dialog box opens and you can specify the file format in which to save images automatically and other advanced save settings. Select a file format for items detected as documents, and for items detected as photos.

    figure: Auto Save Settings dialog box

    • When JPEG/Exif is Selected

      Click Set... to specify a compression type for JPEG files. Select High(Low Compression), Standard, or Low(High Compression).

      Important

      • This setting is not available when the Compress scanned images when transferring checkbox is selected on the General Tab of the Preferences dialog box.

    • When PDF is Selected

      Click Set... to make advanced settings for creating PDF files. .

    When Document Type is Document or Photo

    The Save Settings dialog box opens and you can make advanced settings for saving images scanned using the Operation Panel of the machine as JPEG or PDF files.

    figure: Save Settings dialog box

    • Specify JPEG on printer's operation panel

      Click Set... to specify a compression type for JPEG files. Select High(Low Compression), Standard, or Low(High Compression).

      Important

      • This setting is not available when the Compress scanned images when transferring checkbox is selected on the General Tab of the Preferences dialog box.

    • Specify PDF on printer's operation panel

      Click Set... to make advanced settings for creating PDF files.

      Important

      • Use the Operation Panel of the machine to set the compression type for saving.

  • Save in

    Displays the folder in which to save the scanned images. To change the folder, click Browse... to specify another one.

    By default, the scanned images are saved in the following folders.

    Windows 7: MP Navigator EX folder in My Pictures folder

    Windows Vista: MP Navigator EX folder in Pictures folder

    Windows XP: MP Navigator EX folder in My Pictures folder

  • Save to a Subfolder with Current Date

    Select this checkbox to create a subfolder in the folder specified in Save in with the current date and save scanned files in it. A subfolder with a name such as "2011_01_01" (Year_Month_Date) will be created.

    If this checkbox is not selected, files are saved directly in the folder specified in Save in.

  • Open the save dialog box after scanning the image

    Select this to open the Save dialog box after scanning the images and specify the save settings such as destination folder, file name and Exif information.

    Note

    • To set passwords for PDF files, select Open the save dialog box after scanning the image. After scanning, you can set the passwords in the Save as PDF file dialog box.

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Scanner Button Settings Tab (Attach to E-mail)

On the Scanner Button Settings tab, you can specify how to respond when scanning using the Operation Panel of the machine.

This section describes the settings available when Select Event is Attach to E-mail.

See "Setting Items on the Operation Panel of the Machine" for details on the items to be set using the Operation Panel of the machine.

figure: Scanner Button Settings tab

Event

  • Select Event

    Displays the scan modes that can be selected on the Operation Panel of the machine. Select Attach to E-mail.

  • Document Type

    Displays the document types that can be selected on the Operation Panel of the machine.

Actions

Scan Settings

  • Document Size

    Set this item using the Operation Panel of the machine.

  • Resolution

    Set this item using the Operation Panel of the machine.

  • Specify...

    Opens the Scan Settings dialog box in which you can make advanced scan settings.

Save Settings

  • File Size

    Not available.

  • File Name

    Enter the file name of the image to be saved (up to 64 characters).

  • Save as type

    Set this item using the Operation Panel of the machine.

  • Set...

    The Save Settings dialog box opens and you can make advanced settings for saving images scanned using the Operation Panel of the machine as JPEG or PDF files.

    figure: Save Settings dialog box

    • Specify JPEG on printer's operation panel

      Click Set... to specify a compression type for JPEG files. Select High(Low Compression), Standard, or Low(High Compression).

      Important

      • This setting is not available when the Compress scanned images when transferring checkbox is selected on the General Tab of the Preferences dialog box.

    • Specify PDF on printer's operation panel

      Click Set... to make advanced settings for creating PDF files.

      Important

      • Use the Operation Panel of the machine to set the compression type for saving.

  • Save in

    Displays the folder in which to save the scanned images. To change the folder, click Browse... to specify another one.

    By default, the scanned images are saved in the following folders.

    Windows 7: MP Navigator EX folder in My Pictures folder

    Windows Vista: MP Navigator EX folder in Pictures folder

    Windows XP: MP Navigator EX folder in My Pictures folder

  • Save to a Subfolder with Current Date

    Select this checkbox to create a subfolder in the folder specified in Save in with the current date and save scanned files in it. A subfolder with a name such as "2011_01_01" (Year_Month_Date) will be created.

    If this checkbox is not selected, files are saved directly in the folder specified in Save in.

Attachment Settings

  • Mail Program

    Specify an e-mail software program.

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For Windows Users

Printer Status Monitor Is Not Displayed

  • Check: Is the printer status monitor enabled?

    Make sure that Enable Status Monitor is selected on the Option menu of the printer status monitor.

    1. Open the printer driver setup window.

    2. On the Maintenance sheet, click View Printer Status.

    3. Select Enable Status Monitor on the Option menu if it is not selected.

  • If you are using Windows 7 or Windows Vista:

Launching MP Navigator EX Whenever Pressing the Color or Black Button on the Machine

  • Check: Specify the response from pressing the Color or Black button on the machine.

    Follow the procedure below to specify the response on your computer.

    • If you are using Windows 7:

      1. Log on as a user account with administrator privilege.

      2. Click Control Panel, Hardware and Sound, then Devices and Printers.

      3. Right-click the Canon XXX Printer icon (where "XXX" is your machine's name), then select Scan properties.

        If the User Account Control screen appears, click Yes.

      4. Click the Events tab on the WIA Canon XXX ser Properties screen.

      5. Select Start this program for Actions, then select MP Navigator EX Ver5.1 from the pull-down menu.

        Choose an event from the Select an event pull-down menu, then select MP Navigator EX Ver5.1 to launch for each event. If MP Navigator EX Ver5.1 is already selected for each event, click Cancel.

      6. Click OK.

    • If you are using Windows Vista:

      1. Log on as a user account with administrator privilege.

      2. Click Control Panel, Hardware and Sound, then Scanners and Cameras.

      3. Select WIA Canon XXX ser, then click the Properties button.

        If the User Account Control screen appears, click Continue.

      4. Click the Events tab on the WIA Canon XXX ser Properties screen.

      5. Select Start this program for Actions, then select MP Navigator EX Ver5.1 from the pull-down menu.

        Choose an event from the Select an event pull-down menu, then select MP Navigator EX Ver5.1 to launch for each event. If MP Navigator EX Ver5.1 is already selected for each event, click Cancel.

      6. Click OK.


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