Scanning Documents and Saving Them in a Computer (USB & Network Connection) (MF8580Cdw/MF8280Cw)
Article ID: ART141263 | Date published: 05/13/2015 | Date last updated: 08/17/2015
 

Description

Scanning Documents and Saving Them in a Computer (USB & Network Connection) (MF8580Cdw/MF8280Cw)

Solution

Using the Machine as a Scanner

The machine is equipped with four types of scanning functions, each of which converts original documents into electronic file formats such as PDF. By converting documents into electronic files, you can easily perform a variety of procedures, such as managing large-volume paper documents as electronic files, or sending documents as e-mail attachments.


Scanning Documents to a Computer

You can save scanned documents to your computer by using the operation panel of the machine or the included software.


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Scanning Documents to USB Memory

You can save scanned documents directly to a USB memory device connected to the machine.


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Scanning Documents to Send as E-mails

You can send a scanned document directly from the machine as an e-mail attachment.


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Scanning Documents to Shared Folders

You can save scanned documents to a shared folder on a computer.


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Scanning Documents to a Computer

This section describes how to scan documents and save them to a computer. There are a variety of scanning procedures, ranging from saving scanned documents to a computer by performing simple procedures on the operation panel, to specifying detailed scan settings by using the ScanGear MF software. To use these functions, you must perform some procedures, including installing the scanner driver and registering the machine on your computer.

IMPORTANT
Scanning using MF Toolbox and ScanGear MF is not available in an IPv6 environment. Use IPv4 or a USB connection.

NOTE
  • If you are a Macintosh user, see MF Driver Installation Guide for installing the scanner driver and Canon Scanner Driver Guide for using scan functions.
  • Depending on the operating system and the version of the scanner driver or applications you are using, the screens in this manual may differ from your screens.

Scanning Using the Operation Panel

There are two procedures you can perform to save scanned data to a specified computer by using the operation panel.


Scanning Using the [SCAN] Key

You can scan documents by using the [ ] key. You can select the destination computer to which to save the scanned data each time you scan. You can also select the type of scan (color or black and white) and file format (PDF or JPEG).

1. Place the document(s).


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2. Press [ ].

3. Use [ ] / [ ] to select <Computer>, and press [ ].


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4. Select the destination computer, and press [ ].


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  • This screen is not displayed if a computer is connected to the machine via USB and no computers are connected via a network. Proceed to step 5.
  • If there is a computer that is connected via USB, it is shown at the top of the list. Up to ten computers connected via a network are displayed.
  • If there is a computer that is connected via WSD (Web Services on Devices), it is shown at the bottom of the list (only one WSD-connected computer is shown). In this case, the computer name is displayed with the purpose of scanning, such as printing or faxing.

NOTE:
If the destination computer that you want to select is not displayed, open the MF Network Scan Utility on one of the other computers that is connected to the machine, clear the check box for the machine, and try registering the computer as a destination again.

5. Select the scan type, and press [ ].


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  • The default settings for each type of scan are shown in the list below. You can use MF Toolbox to change the settings.


Color formatResolutionFile format
< Color Scan > Color300 dpiPDF (searchable)*1/High compression PDF
< B&W Scan > Black and white*2300 dpiTIFF
< Custom 1 >Color300 dpiJPEG/Exif
< Custom 2 > Color300 dpiPDF (searchable)*1/Standard compression PDF

*1 Text in the document that was scanned as image is converted to text data to create a text-searchable PDF document.
*2 Documents are scanned in black and white only, with no intermediate shades of gray.

  • If you selected a computer connected via WSD network in step 4, you can select only <Scan> as the scan type. The document will be scanned in color and converted to a 300 dpi JPEG file by default. You can change all the scan settings except the color setting on your computer. For more information, see the help topics for scanning on the operating system.
IMPORTANT:
You cannot scan while an MF Toolbox setup screen like the one shown below is displayed on the computer. Close the screen and proceed to step 6.

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6. Press [ ].

  • Scanning starts.
  • If you want to check the destination computer, press <Confirm Destination> [ ].

- When placing documents in the feeder in step 1
When scanning is complete, the scanned data is saved to the computer and the destination folder opens automatically.

- When placing documents on the platen glass in step 1
Important:
If you selected a computer connected via WSD in step 4, you can scan only one page of a document at a time.
(1) Place the next page of the document on the platen glass, select <Scan Next Original>, and press [ ].

  • Repeat this step until you finish scanning the entire document.
(2) Press <Store & Finish>.
  • When you finish scanning the entire document, the scanned data is saved to the computer and the destination folder opens automatically.

If you want to cancel scanning, press <Cancel> <Yes> [ ].

NOTE:
Default save location
  • By default, a folder named with the scanning date is created in the [Start]
    [Pictures] folder, and the scanned data is saved to this folder. (On computers using Windows XP, the folder is created in the [My Pictures] folder in [My Documents].)
  • You can use MF Toolbox to change the save destination folder.


Scanning Using the [SCAN > PC] Key

You can use the [ ] or [ ] key to scan documents. The scanned data is saved to the destination computer that you have registered for the selected key. The type of scan (color or black and white) and file format (PDF or JPEG) have also been registered for the key, so you can scan with the simple press of a key.

1. Place the document(s).


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2. Press [ ] or [ ].

  • Scanning starts.
IMPORTANT:
You cannot scan while an MF Toolbox setup screen like the one shown below is displayed on the computer. Close the screen before you start scanning.

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- When placing documents in the feeder in step 1
When scanning is complete, the scanned data is saved to the computer and the destination folder opens automatically.

- When placing documents on the platen glass in step 1
(1) Place the next page of the document on the platen glass, select <Scan Next Original>, and press [ ].

  • Repeat this step until you finish scanning the entire document.
(2) Press <Store & Finish>.
  • When you finish scanning the entire document, the scanned data is saved to the computer and the destination folder opens automatically.

If you want to cancel scanning, press <Cancel> <Yes> [ ].

NOTE:
Default save location
  • By default, a folder named with the scanning date is created in the [Start]
    [Pictures] folder, and the scanned data is saved to this folder. (On computers using Windows XP, the folder is created in the [My Pictures] folder in [My Documents].)
  • You can use MF Toolbox to change the save destination folder.

Scanning Using MF Toolbox

MF Toolbox is an application included with the machine that enables you to scan documents by using a personal computer. You can use MF Toolbox to save scanned images to a folder on the computer, forward them to a specified application, or attach them to an e-mail message.

- From the Operation Panel

1. Place the document(s).


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2. Press [ ].

3. Use [ ] / [ ] to select <Remote Scanner>, and press [ ].


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- From a Computer

4. Double-click the [Canon MF Toolbox] icon on the desktop.

  • MF Toolbox starts.

5. Click the icon for the type of scan you want to perform.


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[Mail]The scanned document is attached to a new e-mail message. You can also save it to a specified folder and manually attach it to an e-mail later.
[OCR]The document is scanned as a black and white image optimized for OCR (optical character recognition) software. You can also forward the scanned image to an OCR application.
[Save]The scanned document is saved to a specified folder.
PDF]The document is scanned as a PDF file. You can also forward the scanned image to an application that allows you to view or edit PDF files.
[Color Scan]/[B&W Scan]/[Custom 1]/[Custom 2]The screen for specifying the scan settings is displayed for the selected item. The scanned document is saved to the specified folder or forwarded to the specified application, depending on the settings.

NOTE:
Using MF Toolbox with other applications
If you have specified an application to receive a scanned image, that application will automatically start and display the scanned image after you finish scanning. You can then use that application to edit and save the scanned image. If you select [Mail], the specified e-mail application starts and the scanned image is attached to a new e-mail message.

6. Specify the scan settings as necessary.


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NOTE:
Specifying detailed scan setting using ScanGear MF
If you select the [Display the Scanner Driver] check box, ScanGear MF starts after clicking [Start] in step 7. ScanGear MF is a scanner driver included with the machine that enables you to specify detailed scan settings.

7. Click [Start].

  • Scanning starts.

- When placing documents in the feeder in step 1
Depending on the MF Toolbox settings, the scanned data is either saved to the specified folder or forwarded to the specified application when scanning is complete.

- When placing documents on the platen glass in step 1
You can continue scanning documents if the dialog box shown below is displayed.

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(1) Place the next page of the document on the platen glass, and click [Next].
  • Repeat this step until you finish scanning the entire document.
(2) Click [Finish].
  • Depending on the MF Toolbox settings, the scanned data is either saved to the specified folder or forwarded to the specified application when you finish scanning the entire document.

Click [Cancel] to stop scanning.


Previewing Scanned Images Before Specifying File Format and Saving Destination

You can preview the scanned images as thumbnails, and then specify the file format and save destination. This procedure is not available when [OCR] is selected for the type of scan.

1. Click the icon for the type of scan you want to perform.
  • Click an icon other than the [OCR] icon.


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2. Select the [Confirmation of the Scanned Image and Exif Settings] check box.
  • If you selected [PDF] in step 1, select the [Confirm the Scanned Image] check box.


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3. Click [Start].
  • The scanned images are displayed as thumbnails in the [Scanned Image] dialog box.

4. Specify the file format and saving destination.


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(a) [Save as Type]
Select the file format such as PDF or JPEG. The available file formats vary depending on the type of scan selected in step 1.
NOTE:
Adding comments to JPEG images
If you select [JPEG/Exif], you can add information such as the date or comments to JPEG images when saving them. Select the scanned image, click [Exif Settings], and enter your comments on the Exif setting screen.

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(b) [Save Scanned Image to]
Specify where to save the scanned image. If you select the [Save Pictures to a Subfolder with Current Date] check box, a folder named with the scanning date is created in the specified location, and the image is saved to this folder.
NOTE:
If you select [PDF (Add Page)] for [Save as Type] (a), [Create PDF File Based On] is displayed instead of [Save Scanned Image to]. Specify an existing PDF file to which to add the newly scanned PDF file.

5. Click [Save].
  • If you selected [Mail] in step 1, click [Forward] if you have specified an e-mail application, and click [Save] if you have not. After you click [Forward], the scanned data is attached to a new e-mail message. After you click [Save], the scanned data is saved to the folder that you have specified, and you can manually attach the data to an e-mail message later.
  • Click [Cancel] to exit without saving.


Creating One PDF File from Multiple Documents

You can create one PDF file from multiple pages of documents. This procedure is not available when [OCR] is selected for the type of scan.

1. Click the icon for the type of scan you want to perform.
Click the [Mail], [Save], or [PDF] icon.


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2. Select [Multiple Pages or [PDF]] for [Save as Type].


b_S107.gif Click [PDF Settings] and specify the detailed PDF settings as necessary.

3. Click [Start].
  • Scanning starts.

- When placing documents in the feeder

Depending on the MF Toolbox settings, the PDF file is either saved to the specified folder or forwarded to the specified application when scanning is complete.

- When placing documents on the platen glass

The dialog box shown below is displayed.

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(1) Place the next page of the document on the platen glass, and click [Next].
  • Repeat this step until you finish scanning the entire document.
(2) Click [Finish].
  • Depending on the MF Toolbox settings, the PDF file is either saved to the specified folder or forwarded to the specified application when you finish scanning the entire document.

To cancel scanning, click [Cancel].

Scanning Using an Application

You can perform scanning operations by using a word-processing or image-processing application.

IMPORTANT
To scan documents by using an application, the application must be compatible with TWAIN or WIA. For more information, see the instruction manual for the application.

REFERENCE
TIPS
You can use this procedure in situations such as the following:
  • When using word-processing applications such as Microsoft Office Word to scan documents and embed them in a document
  • When using image-processing applications such as Adobe Photoshop to scan documents and process them

- From the Operation Panel

1. Place the document(s).


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IMPORTANT:
Applications that do not support scanning multiple documents
Place only one document into the feeder when scanning from applications such as Paint in Windows XP/Vista/7/8, or Word 2000 (2002), Excel 2000 (2002), and PowerPoint 2000 (2002) in Microsoft Office 2000 (XP). Otherwise, problems such as those listed below may occur.
  • The second and subsequent documents are not scanned.
  • After all documents are scanned, a message appears indicating that an error occurred.
  • The next scanning operation cannot be performed.

2. Press [ ].

3. Use [ ] / [ ] to select <Remote Scanner>, and press [ ].


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- From a Computer

4. From the application, select the command that starts the scanning.
  • The procedure for selecting the scan start command varies depending on the application. For more information, see the instruction manual for the application that you are using.

5. Select the scanner driver for the machine.
  • Select ScanGear MF or the WIA driver. ScanGear MF is a scanner driver included with the machine. By using ScanGear MF, you can specify detailed scan settings. The WIA driver is a standard scanner driver for Windows.

6. Specify the scan settings as necessary.

7. Click [Scan].

  • Scanning starts.


Installing the Driver/Software Via USB for Windows (MF8580Cdw/MF8280Cw)

SIMS Doc Id

8201751100