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You can send fax documents created on your computer directly from your computer. This feature eliminates the need to print documents for faxing and saves paper. You need to complete some procedures, such as specifying the basic fax settings and installing the fax driver on your computer, before using this feature.
About the Fax Driver Help
Clicking [Help] on the fax driver screen displays the Help screen. On this screen you can see information that is not in the e-Manual, including information about driver features such as registering frequently used settings and how to set up those features.
NOTE
If you are a Macintosh user, see MF Driver Installation Guide for installing the fax driver and Fax Driver's Help for using fax functions.
Depending on the operating system and the version of the fax driver you are using, the fax driver screens in this manual may differ from your screens.
Sending PC Faxes
IMPORTANT
- When <Allow Fax Driver TX> is set to <Off>, you cannot send faxes from computers.
- You need to enable Department ID Management on the fax driver you are using if Department ID Management is enabled on the machine. For more information, click [Help] on the fax driver screen.
1. Open a document in an application and display the print dialog box.
- How to display the print dialog box differs for each application. For more information, see the instruction manual for the application you are using.
2. Select your fax driver, and click [Print].
NOTE:
In Windows 8/Server 2012, if you want to send a fax from the Windows Store app, display the charm bar to the right of the screen, and tap [Devices] -> the machine you are using
 [Print]. When you send a fax in this way, you can only set some of the fax functions. If the message [The printer requires your attention. Go to the desktop to take care of it.] is displayed, move to the desktop and proceed to step 3.
3. Click the [Sending Settings] tab, enter [Destination Name] and [Fax Number], and click [Add to Destination List].
- If you need to specify a number to dial an outside line, select [Specify Outside Dialing Prefix] and enter the number in [Outside Dialing Prefix]. The specified number is added to the beginning of the fax number when the machine dials.
- To make it easier to specify destinations using the Address Book.
- Selecting [Store Sent Fax Information and Image] enables you to store the logs for sending documents and check detailed information of a sent document along with its image, including destinations and number of pages. For more information, click [Help] on the fax driver screen.
NOTE:
If you have selected [Reenter Fax Number before adding Destination to [Destination List]] in the dialog box that is displayed when [Security Settings] of the [Special] tab is clicked, a dialog box for entering the fax number again is displayed when you click [Add to Destination List]. For more information, click [Help] on the fax driver screen.
4. Attach a cover sheet to the document as necessary.
5. Click [OK] to send the document.
Registering Destinations
This section describes how to register destinations in the Address Book for PC faxes. You can select single destinations from among those registered in the Address Book to make one group destination (Group Dial), which is useful when sending to multiple destinations at once.
NOTE
NOTE
A total of 6,000 destinations can be registered: 3,000 for single destinations and 3,000 for group destinations.
You can select and combine registered group destinations and register them as separate group destinations.
You cannot use the Address Book if you do not have permission to access the folder where the Address Book is saved. Log on as a user who has permission to access the folder, or change the save location of the Address Book.
This section describes how to access the fax driver screen from the [Control Panel] and how to specify the default fax settings.
You can edit address books, register cover sheet templates, set page formats, etc.
IMPORTANT
To change the default fax settings, you must log on to your computer as a member of the Administrators or Power Users group.
 Registering One Destination
1. Open the printer folder.
2. Right-click your fax icon and click [Printing preferences].
3. Click the [Edit Address Book] tab->[Add Person].
NOTE:
To change or delete registered destinations, select a destination from [Address Book] and click [Edit] or [Delete].
4. Specify each setting item and click [OK].
(a) Address
Enter the recipient name, company name, and department name.
(b) [Fax Number]
Enter the fax number(s). Hyphens can be inserted between numbers as necessary. If you want to add explanations of the uses for the fax numbers, such as "Home" or "Office", enter them in [Description].
(c) [Notes]
Enter comments as necessary.
Registering Multiple Destinations as One Destination (Group Dial)
1. Open the printer folder.
2. Right-click your fax icon and click [Printing preferences].
3. Click the [Edit Address Book] tab->[Add Group].
NOTE:
To change or delete registered destinations, select a destination from [Address Book] and click [Edit] or [Delete].
4. Specify each setting item and click [OK].
(a) [Group Name]
Enter a group name such as "Sales Department 1."
(b) [Show]
Select the type of the destinations to display in [Available Destinations], from which you can select the destinations to register in Group Dial.
[Person]: Displays single destinations.
[Group]: Displays group destinations.
[All]: Displays all the destinations registered in the Address Book.
(c) [Available Destinations]
Select the destinations to register in Group Dial and click [Add]. The selected destinations are displayed in [Current Group Members].
NOTE:
- You can select multiple destinations by holding down [SHIFT] or [CTRL] on the keyboard and clicking each destination that you want to select.
- To delete a destination from [Current Group Members], click a destination to select it, and then click [Delete].
(d) [Notes]
Enter comments as necessary.
About the Printer Driver Help
NOTE
Clicking [Help] on the printer driver screen displays the Help screen. On this screen, you can see the detailed descriptions that is not in the e-Manual.
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