Registering Recipients in Group Dial

If you register two or more registered recipients to a group dial, you can send the same document successively to all recipients registered to the group dial.

1. Make sure that the machine is turned on.
    

2. Press the Setup  button.

   The Setup menu screen is displayed.
    

3. Use the button to select Fax settings, then press the OK button.
    

4. Use the button to select TEL no. registration, then press the OK button.
    

5. Use the button to select Add directory entry, then press the OK button.
    

6. Use the button to select Group dial, then press the OK button.

   The screen to select an ID number is displayed.

   
   
    

7. Use the button or the Numeric buttons to select an unregistered ID number, then press the OK button.

   
   Note

   • If you already registered the recipient, (Not available) is displayed next to the ID number. If you already registered the group dial, the registered group name is displayed.

   
   The Group member screen is displayed.

   
    

8. Register the registered recipient as a member of the group dial.

   1. Press the Menu  button.
       

   2. Choose a recipient to register as a member.

      You can choose a recipient with the two methods. The method can be switched by pressing the  button.
       

      • When Add to group is displayed on the LCD:

        
        
         

        Use the button to select a recipient's ID number to register to the group dial.
         

      • When Enter first letter is displayed on the LCD:

        
        
         

        After you use the Numeric buttons to enter the first letter of the recipient's name you want to search, the registered recipients are displayed in alphabetical order.
         

        
         

        Use the button to select a recipient's ID number to register to the group dial.
         

   3. Press the OK button.

      The selected recipient is registered as a member of the group dial.

      
      
       

   4. Press the Menu  button to display the screen to select an ID number, then add another member.

      Repeat this step to register the other recipient to the same group dial.

      
      Note

      • You can check the recipient's ID number and name registered to the group dial by using the button.
         

9. Press the OK button after finishing registering the member you want to register to the group dial.

   The screen to enter the group name is displayed.

   
   
    

10. Use the Numeric buttons to enter the group name.

    
    

    
    Note

    • You can enter the name up to 16 characters, including spaces.

      Entering Numbers, Letters, and Symbols
       

11. Press the OK button to finalize registration.

    
    Note

    • To register another group, select an unregistered ID number and operate in the same procedure.
       

    • To return to the Fax standby screen, press the FAX  button.
       

    • You can check the recipients you have registered to the group dial by printing GROUP DIAL TELEPHONE NO. LIST.

      Printing a List of the Registered Destinations

MX490 / MX492 Page