Scanning Documents and Saving Them in a Computer (USB & Network Connection)
Article ID: ART164304 | Date published: 01/11/2016 | Date last updated: 09/12/2017
 

Description

Scanning Documents and Saving Them in a Computer (USB & Network Connection)

Solution

Using the Machine as a Scanner

You can scan original documents by using the operation panel of the machine or an application on a computer. Whichever way you use, the scanned documents are converted into electronic file formats such as PDFs. Use the scan function to convert large-volume paper documents into files so that you can organize them easily.
NOTE
  • To use this machine as a scanner, you must complete preparations in advance, including installation of software to a computer.
  • If you are a Mac OS user, see MF Driver Installation Guide for installing the software and Canon Scanner Driver Guide for using scan functions. For details, see the "e-Manual" (HTML manual) in the DVD-ROM supplied with the machine.
  • Depending on the operating system and the version of the scanner driver or applications you are using, the screens in this manual may differ from your screens.

Scanning from the Machine
You can scan and save documents to your computer by using the operation panel of the machine. You can also save documents to a USB memory device or send them as e-mail attachments.
Scanning from a Computer
You can scan documents placed on the machine from a computer. The scanned documents are saved to the computer. You can scan using MF Scan Utility (included with the machine), or with other applications such as an image-processing or word-processing application.

Preparing to Use the Machine as a Scanner

Make sure that the machine and your computer are connected and all software is installed. To connect via a wireless or wired LAN, you must register this machine in MF Network Scanner Selector. Register by following the procedure below. This procedure is not required if the machine and your computer are connected via USB.
IMPORTANT
  • The scan function is not available if the machine and your computer are connected in an IPv6 environment. Use IPv4 or a USB connection.

1. Click in the system tray.
2. Select the check box for the machine, and click [OK].
  • Up to 10 scanners on a network can be registered on a computer.

Scanning from the Machine

The sequence of "scanning a document and saving it to a computer" can only be done when scanning from the machine. Scan while specifying what computer documents will be saved to; whether to scan documents in color or black and white; whether to save documents as PDFs or JPEGs; and other settings.
1. Place the document(s).
2. Press and tap <Scan>.
  • When the logon screen appears, use the numeric keys to enter the user name and password. Then select the authentication server and press . For details, see the "e-Manual" (HTML manual) in the DVD-ROM supplied with the machine.
3. Tap <Computer>.
4. Select the destination computer.
  • This screen is not displayed if only a computer is connected to the machine via USB.
  • Up to 10 network-connected computers can be displayed.
5. Select the scan type.
Scan type Color Resolution File format
<Color Scan> Color 300 dpi JPEG/Exif
<Black & White Scan> Black and white*1 300 dpi PDF (searchable)*2 / High compression
<Custom 1> Color 300 dpi JPEG/Exif
<Custom 2> Color 300 dpi JPEG/Exif
*1 Documents are scanned in black and white only, with no intermediate shades of gray.
*2 A PDF format where characters on the document are scanned as text data and the text can be searched using a computer.

To change settings
  • You can change settings from MF Scan Utility. For more information, see [Instructions] on MF Scan Utility.
  • If you are a Mac user, see Canon Scanner Driver Guide. For details, see the "e-Manual" (HTML manual) in the DVD-ROM supplied with the machine.
6. Press .
  • Scanning starts.
  • To cancel, tap <Cancel> <Yes>.
You cannot scan while the ScanGear MF is displayed. Close the screen before scanning.
6-A. When placing documents in the feeder in step 1
When scanning is complete, the save destination folder is displayed on the computer.
6-B. When placing documents on the platen glass in step 1
When scanning is complete, follow the procedure below (except if you selected JPEG as a file format).
6-B-1. If there are additional pages of documents to be scanned, place the next document on the platen glass, and press .
  • Repeat this step until you finish scanning all of the pages.
  • When there is only one page to be scanned, proceed to the next step.
6-B-2. Tap <Finish>.
  • The save destination folder is displayed on the computer.
NOTE
About the save destination folder
  • By default, the scanned data is saved to the My Documents folder. A subfolder named with the scanning date is created, and the data is saved to that folder.
  • You can change the save destination from the MF Scan Utility. Refer to the MF Scan Utility help for details.
REFERENCE
Other useful scanning functions
  • You can save scanned documents to a USB memory device or send them by e-mail or as I-Faxes. The documents can also be saved to shared folders/FTP Server. You can accomplish these functions directly from the machine. For details, see the "e-Manual" (HTML manual) in the DVD-ROM supplied with the machine.

Scanning Using an Application

You can scan documents from applications such as image-processing or word-processing software. The scanned image is directly loaded in the application, allowing you to edit or process the image immediately. The following procedure varies depending on the application.
IMPORTANT
  • The application must be compatible with TWAIN or WIA*. For more information, see the instruction manual for your application.
* TWAIN is a standard for connecting image input devices, such as scanners, with computers. WIA is a function that is an integrated standard in Windows.

1. Place the document(s).
  • The second or subsequent documents may not be scanned, or an error message may be displayed depending on the application. In such a case, place and scan one document at a time.
  • When <Auto Online for Remote Scan> is set to <Off>, you must tap <Scan> <Remote Scanner> in the <Home> Screen to bring the machine online.
2. From the application, select the start scan command.
  • The procedure for selecting the start scan command varies depending on the application. For more information, see the instruction manual for your application.
3. Select the scanner driver for the machine.
  • Select ScanGear MF or WIA. If you select ScanGear MF, you can configure advanced scan settings.
4. Configure the scan settings as necessary.
5. Click [Scan].
  • Scanning starts.
  • When scanning is complete, the scanned image is forwarded to an application.

Configuring Scan Settings in ScanGear MF

ScanGear MF is a scanner driver included with the machine. You can use ScanGear MF as follows.
Starting from MF Scan Utility
When scanning from MF Scan Utility, you can call ScanGear MF, and configure advanced scan settings. Click [ScanGear] in MF Scan Utility to start ScanGear MF. For more information, see [Instructions] on MF Scan Utility.
NOTE
If you are a Mac OS user, see Canon Scanner Driver Guide. For details, see the "e-Manual" (HTML manual) in the DVD-ROM supplied with the machine.

Starting from an application
You can use ScanGear MF to import images into image-processing or word-processing software. Select ScanGear MF from the image scanning commands.
REFERENCE
You can do the following by using ScanGear MF:
  • Previewing the image before scanning
  • Specifying the scanning area
  • Adjusting the detailed image quality

Configuring Scan Settings in Simple Mode
Simple Mode is a collection of basic scan settings in ScanGear MF designed for easy operation. In other words, Simple Mode is a digest version of ScanGear MF. Configure settings in the order indicated from to on the screen, and click [Scan]. By doing so, you can configure basic settings and scan.
Preview area
You can preview the document that is placed on the platen glass. If you click [Preview], a preview image is displayed in this area and the cropping frame is displayed with a dotted line
Toolbar
Control the image in the preview area.
(Auto Crop)
The cropping frame that fits the scanned image is automatically set. Each time you click the icon, the cropping frame is reduced. You can move the frame, or change its size with your mouse.
Manually setting multiple scanning areas
  • You can manually add cropping frames. You can also specify cropping areas in the document so that each of them can be scanned as separate images. Drag the cropping frames to specify the areas you want to scan. You can specify up to 10 areas. Click [Scan] to scan the areas in the cropping frames as separate images.
(Clear Crop Frame)
Clears the selected cropping frame.
(Left Rotate)/(Right Rotate)
Rotates the preview image 90 degrees to the left or right.
(Information)
Displays the current settings of the scanned image, such as the color mode and size of the scan area.
[Select Source]
Select the image type to scan documents. Available items vary depending on where you placed the document.
If you placed the document on the platen glass
[Photo (Color)] The photo document is scanned as a color image.
[Magazine (Color)] Print material, such as a magazine, is scanned as a color image. The color unevenness and moire that occurs when scanning print images is reduced.
[Newspaper (B&W)] The text document or line drawing is scanned as a black and white image (in black and white only, with no intermediate shades of gray).
[Document (Grayscale)] The text or photograph document is scanned as a grayscale image (in black and white with intermediate shades of gray, similar to a black and white photograph).
If you placed the document in the feeder
[Document (Color) ADF] The document is scanned as a color image.
[Document (Grayscale) ADF] The document is scanned as a grayscale image.
[Select Purpose]
Select a setting based on your intended use of the scanned image.
[Print (300dpi)] Select when printing the scanned image.
[Image Display (150dpi)] Select when displaying the scanned image on a computer.
[OCR (300dpi)] Select when using the scanned image with OCR (optical character recognition) software.

[Output Size]
  • Select the size of the scanned image when it is printed or displayed on a computer. For example, if you want to output an image that is appropriate for printing on Letter paper, select [Letter], and [Print (300dpi)] for [Select Purpose] ().
  • Click to switch between the portrait and landscape orientation. This button is not available when [Flexible] is selected.
  • If you select [Add/Delete], you can add new output size settings and delete the added sizes.
  • Select [Flexible] to change the ratio of width to height. Drag the area you want to scan on the preview image.
[Image Correction]
Select the [Fading Correction] check box to correct faded colors on an old photograph or other images into vivid colors. This setting is available when a preview image is displayed and you select [Photo (Color)] or [Magazine (Color)] for [Select Source] ().

Configuring Scan Settings in Advanced Mode
If you click the [Advanced Mode] tab on the ScanGear MF screen, you can make more advanced adjustments in the image quality than you can in Simple Mode. You can also register adjusted settings as Favorite Settings. For more detailed information, see the "e-Manual" (HTML manual) in the DVD-ROM supplied with the machine.


Installing the Driver/Software Via USB for Windows

SIMS Doc Id

8202640200