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Address Book and machine settings data can be saved in your computer (export). Data that is saved on your computer can also be registered in the machine (import). You can easily copy the destinations in the Address Book to multiple machines.* To use these features, it is required that you have logged on in System Manager Mode.
* Depending on the model, you cannot import the Address Book data that exported from the machine. If using the same model, you can import/export machine settings data.
IMPORTANT
Do not turn OFF the machine until the import or export process is complete
- It may take a few minutes to complete the process. If the machine is turned OFF during the process, it may result in damage to data or the machine.
Do not operate the machine during the import or export process
- Before importing/exporting, check that no operation such as printing documents is currently processing.
NOTE
- For the settings that cannot be imported/exported, see the "e-Manual" (HTML manual) in the DVD-ROM supplied with the machine.
- You can also save/load settings data via a USB memory device by using the operation panel of the machine. For details, see the "e-Manual" (HTML manual) in the DVD-ROM supplied with the machine.
Saving Settings Data (Export) You can export Address Book and machine settings data, and save them on a computer. It is recommended that you regularly back up important settings.
1. Start the Remote UI and log on in System Manager Mode.
2. Click [Settings/Registration].
3. Click [Import/Export] 
[Export].
4. Select the settings to export, and set the encryption password.
[Address Book]
Select the check box to export Address Book data.
[Address Book PIN]
If the Address Book is code-protected, enter the code for the Address Book.
[Settings/Registration]
Select the check box to export machine settings data.
[Encryption Password]
Enter a maximum of 32 characters as password to encrypt export data. Enter the same password in [Confirm]. If you do not enter the same password, you cannot export data.
- The password is required when exported data is imported.
5. Click [Start Exporting].
6. Follow the on-screen instructions to specify the location where the exported setting data is saved.
 The setting data will be saved.
Loading Settings Data (Import) Load (import) data that was exported from the machine. You can also import machine settings data from another machine if it is the same model as your machine.
1. Start the Remote UI and log on in System Manager Mode.
2. Click [Settings/Registration].
3. Click [Import/Export]
[Import].
4. Specify the file, enter the password, and select the settings to import.
[File Path]
Click [Browse] and select the file.
[Decryption Password]
Enter the password set when the settings were exported.
[Address Book]
Select the check box to import Address Book data.
- Importing Address Book data will overwrite the Address Book entries currently registered on the machine.
[Address Book PIN]
If the Address Book is code protected, enter the code for the Address Book.
[Settings/Registration]
Select the check box to import machine settings data.
5. Click [Start Importing].
6. Click [OK].
The selected settings data is loaded into the machine.
7. Click [OK].
If the [Settings/Registration] check box is selected in step 4, the machine automatically restarts.
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