Sending Faxes from Your Computer (PC Fax)
Article ID: ART165476 | Date published: 04/18/2016 | Date last updated: 09/12/2017
 

Description

Sending Faxes from Your Computer (PC Fax)

Solution

Solution

You can send fax documents created on your computer application directly from your computer. This feature eliminates the need to print documents for faxing and saves paper. You need to complete some procedures, such as specifying the basic fax settings (see the "e-Manual" (HTML manual) in the DVD-ROM supplied with the machine.) and referring to the MF Driver Installation Guide to install the fax driver on your computer, before using this feature.
NOTE
  • If you are a Mac OS user, see "Canon Fax Driver Guide" for installing the fax driver and see the Fax Driver's Help for using fax functions (see the "e-Manual" (HTML manual) in the DVD-ROM supplied with the machine).
  • Depending on the operating system and the version of the fax driver you are using, the fax driver screens in this manual may differ from your screens.
REFERENCE
About the Fax Driver Help
  • Clicking [Help] on the fax driver screen displays the Help screen. On this screen you can see information that is not in the e-Manual, including information about driver features such as registering frequently used settings and how to set up those features.

Sending PC Faxes

IMPORTANT
  • When <Allow Fax Driver TX> is set to <Off> on the machine, you cannot send faxes from computers. For details, see the "e-Manual" (HTML manual) in the DVD-ROM supplied with the machine.
  • You need to enable Department ID Management on the fax driver you are using if Department ID Management is enabled on the machine. For more information, click [Help] on the fax driver screen. For details, see the "e-Manual" (HTML manual) in the DVD-ROM supplied with the machine.

1. Open a document in an application and display the print dialog box.
  • How to display the print dialog box differs for each application. For more information, see the instruction manual for the application you are using.

2. Select the fax driver for this machine, and click [Print].
When sending from the Windows Store app in Windows 8/Server 2012
  • Display the charms on the right side of the screen and use the procedure shown below.
Windows 8/Server 2012
Tap or click [Devices] the fax driver for this machine [Print].
Windows 8.1/Server 2012 R2
Tap or click [Devices] [Print] the fax driver for this machine [Print].
- If you send faxes using this method, only a limited number of fax functions are available.
- If the message [The printer requires your attention. Go to the desktop to take care of it.] is displayed, go to the desktop and proceed to step 3. This message appears when the machine is set to display the user name during sending a fax and similar instances.

3. Specify the destination.

3-A. To specify only one destination

3-A-1. Click the [Enter Destination] tab.

3-A-2. Set the communication mode and fax number (or URI).

3-B. To specify multiple destinations at once

3-B-1. Click the [Select Destination] tab.

3-B-2. Click [Add Destination].

3-B-3. Set the communication mode and fax number (or URI), and click [OK].

3-B-4. Repeat steps 3-B-2 and 3-B-3 to add concurrent destinations.
  • You can also add a destination by clicking [Add Next Destination] in step 3-B-3.

  • If you need to specify a number to dial an outside line, select [Detailed Settings] [Add Outside Dialing Prefix to G3/IP Fax Number] and enter the number in [Outside Dialing Prefix]. The specified number is added to the beginning of the fax number when the machine dials.
  • To make it easier to specify destinations using the Address Book, see the "e-Manual" (HTML manual) in the DVD-ROM supplied with the machine.
  • Selecting [Store Sent Fax Information and Image] enables you to store the logs for sending documents and check detailed information of a sent document along with its image, including destinations and number of pages. For more information, click [Help] on the fax driver screen.
  • When the [Confirm Fax Number] or [Confirm URI] field is active, also enter the appropriate number in the field. The setting of whether to confirm entered numbers can be changed in the fax driver screen. For more information, click [Help] on the fax driver screen.

4. Attach a cover sheet to the document as necessary.

5. Click [Send] to send the document.

Registering Destinations

This section describes how to register destinations in the Address Book for PC faxes. You can select single destinations from among those registered in the Address Book to make one group destination (Group Dial), which is useful when sending to multiple destinations at once.
NOTE
  • A total of 6,000 destinations can be registered: 3,000 for single destinations and 3,000 for group destinations.
  • You can select and combine registered group destinations and register them as separate group destinations.
  • You cannot use the Address Book if you do not have permission to access the folder where the Address Book is saved. Log on as a user who has permission to access the folder, or change the save location of the Address Book. For details, see the "e-Manual" (HTML manual) in the DVD-ROM supplied with the machine.

Registering Destinations

1. Open the printer folder.

2. Right-click the fax driver icon for this machine and click [Printing preferences].

3. Click the [Select Destination] tab [Edit Address Book].

4. Click [Add Person].
  • To change or delete registered destinations, select a destination from [Address Book], and click [Edit] or [Delete].

5. Specify each setting and click [OK].

Address
Enter the recipient name, company name, and department name.
[Notes]
Enter comments as necessary.
Fax Number
Enter the fax number(s). Hyphens can be inserted between numbers as necessary. If you want to add explanations of the uses for the fax numbers, such as "Home" or "Office", enter them in [Description].

Registering Multiple Destinations as One Destination (Group Dial)

1. Open the printer folder.

2. Right-click the fax driver icon for this machine and click [Printing preferences].

3. Click the [Select Destination] tab [Edit Address Book].

4. Click [Add Group].
  • To change or delete registered destinations, select a destination from [Address Book], and click [Edit] or [Delete].

5. Specify each setting and click [OK].

[Group Name]
Enter a group name such as "Sales Department 1."
[Show]
Select the type of the destinations to display in [Available Destinations], from which you can select the destinations to register in Group Dial.
[Person]
Displays single destinations.
[Group]
Displays group destinations.
[All]
Displays all the destinations registered in the Address Book.
[Available Destinations]
Select the destinations to register in Group Dial, and click [Add]. The selected destinations are displayed in [Current Group Members].
  • To select multiple destinations, click the destinations while holding down [SHIFT] key or [CTRL] key.
  • To delete a destination from [Current Group Members], select a destination and click [Delete].
[Notes]
Enter comments as necessary.
Related Info System Requirements
ID: 8202831300_EN_1

SIMS Doc Id

8202831300