Scanning Documents and Saving Them in a Computer (USB & Network Connection)

Article ID: ART166426 | Date published: 09/09/2016 | Date last updated: 09/12/2017
 

Description

Scanning Documents and Saving Them in a Computer (USB & Network Connection)

Solution

Using the Machine as a Scanner

You can scan original documents by using the operation panel of the machine or an application on a computer. Whichever way you use, the scanned documents are converted into electronic file formats such as PDFs. Use the scan function to convert large-volume paper documents into files so that you can organize them easily.
NOTE
  • To use this machine as a scanner, you must complete preparations in advance, including installation of software to a computer. For details, see the "MF Driver Installation Guide" from the Canon website (canon.com/oip-manual). To connect the machine to your computer via a network, you must register the machine to the installed software.
  • If you are a Mac OS user, see the User's Guide for ScanGear MF for installing the software and for using scan functions.
  • Depending on the operating system and the version of the scanner driver or applications you are using, the screens in this manual may differ from your screens.

Scanning from the Machine
You can scan and save documents to your computer by using the operation panel of the machine.

Scanning from a Computer
You can scan documents placed on the machine from a computer. The scanned documents are saved to the computer. You can scan using MF Scan Utility (included with the machine), or with other applications such as an image-processing or word-processing application.

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REFERENCE
Scanning from Mobile Devices
  • Linking mobile devices such as smartphones or tablets to this machine provides a quick and easy way to scan documents set on this machine. For details, see the "User's Guide" from the Canon website (canon.com/oip-manual).

Preparing to Use the Machine as a Scanner

Make sure that the machine and your computer are connected and all software is installed. For how to check, see the "MF Driver Installation Guide" from the Canon website (canon.com/oip-manual). To connect via a wireless or wired LAN, you must register this machine in MF Network Scanner Selector. Register by following the procedure below. This procedure is not required if the machine and your computer are connected via USB.
IMPORTANT
The scan function is not available if the machine and your computer are connected in an IPv6 environment. Use IPv4 or a USB connection.

1. Click in the system tray.


2. Select the check box for the machine, and click [OK].

  • Up to ten computers can be connected at a time on a network to one product (scanner).

Scanning from the Machine

The sequence of "scanning a document and saving it to a computer" can be done entirely from the machine. Scan while specifying what computer documents will be saved to; whether to scan documents in color or black and white; whether to save documents as PDFs or JPEGs; and other settings.

1. Place the document(s). [ Placing Documents ]

2. Press (COPY/SCAN) to switch to the Scan mode screen.

3. Use / to select <Computer>, and press .

4. Select the destination computer, and press .
  • This screen is not displayed if only a computer is connected to the machine via USB.

5. Select the scan type.

Scan typeColorResolutionFile format
<Color Scan>Color300 dpiJPEG (Exif)
<B&W Scan>Black and white*1300 dpiPDF (searchable*2)
<Custom 1>Color300 dpiJPEG (Exif)
<Custom 2>Color300 dpiJPEG (Exif)

*1 Documents are scanned in black and white only, with no intermediate shades of gray.
*2 A PDF format where characters on the document are scanned as text data and the text can be searched using a computer.

To change settings
  • The settings in the table above are all factory default settings. You can change settings from MF Scan Utility. For more information, click [Instructions] on MF Scan Utility.
  • If you are a Mac OS user, see the User's Guide for ScanGear MF.

6. Press .
  • Scanning starts.
  • To cancel, press <Yes> .

You cannot scan while the ScanGear MF is displayed. Close the screen before scanning.

When placing documents in the feeder in step 1 (MF244dw)
When scanning is complete, the save destination folder is displayed on the computer.

When placing documents on the platen glass in step 1
When scanning is complete, follow the procedure below (when file format is PDF).
6-B-1. If there are additional pages of documents to be scanned, place the next document on the platen glass, and press .
  • Repeat this step until you finish scanning all of the pages.
  • When there is only one page to be scanned, proceed to the next step.
6-B-2. Use / to select <Finish Scanning>, and press .
  • The save destination folder is displayed on the computer.
NOTE
About the save destination folder
  • By default, the scanned data is saved to the [My Documents] folder. A subfolder named with the scanning date is created, and the data is saved to that folder.
  • You can change the save destination from MF Scan Utility. For more information, click [Instructions] on MF Scan Utility.
REFERENCE
Scan from the machine more easily
  • If you have regularly used preferences, such as scanning in color or black and white, or a predetermined computer where scanned documents will be saved, specifying these settings each time you scan can be troublesome. Register these settings in a [Scan > PC] key so that you can scan with one press of a key.

Scanning Using the [Scan -> PC] Key

Place a document on the machine, and press (for MF232w, or , and scanning starts immediately. The type of scan (color or black and white), the save destination for the document, and other settings can be registered to a button, and documents can be scanned using those settings. This section describes how to register settings in a button and scan with it.

Registering Your Settings in the [Scan -> PC] Key

Register the computer that scanned images are saved in and the type of scan to (for MF232w, or ).

1. Press .

2. Use / to select <Scan Settings>, and press .

3. Select <Shortcut Key Settings> <Register>.

4. Press .
  • If you are using the MF232w, select the shortcut key to which you want to register settings, and press .

5. Select the type of connection that is used between the machine and computer, and press .

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<Off>
Select this setting to erase registered settings.
<USB Connection>
Select this setting if the machine and computer are connected via USB.
<Network Connection>
Select this setting if the machine and computer are connected via a network.

6. Select the destination computer, and press .
  • This screen is not displayed if you select <USB Connection> in step 5.

7. Select the scan type, and press .

Scan typeColorResolutionFile format
<Color Scan>Color300 dpiJPEG (Exif)
<B&W Scan>Black and white*1300 dpiPDF (searchable*2)
<Custom 1>Color300 dpiJPEG (Exif)
<Custom 2>Color300 dpiJPEG (Exif)

*1 Documents are scanned in black and white only, with no intermediate shades of gray.
*2 A PDF format where characters on the document are scanned as text data and the text can be searched using a computer.

To change settings
  • The settings in the table above are all factory default settings. You can change settings from MF Scan Utility. For more information, click [Instructions] on MF Scan Utility.
  • If you are a Mac OS user, see the User's Guide for ScanGear MF.

Checking the Registered Settings

<Scan Settings> <Shortcut Key Settings> <Confirm Destination> Select shortcut key

Name of destination computer
Shows the name of the computer registered as the save destination.
Scan type
Shows the type of scan that has been set.

Using the [Scan -> PC] Key

1. Place the document(s). [ Placing Documents ]

2. Press (for MF232w, or ).
  • To check the settings registered in the button, see the "User's Guide" from the Canon website (canon.com/oip-manual).
  • Scanning starts.
  • To cancel, press <Yes> .

You cannot scan while the ScanGear MF is displayed. Close the screen before scanning.

When placing documents in the feeder in step 1 (MF244dw)
When scanning is complete, the save destination folder is displayed on the computer.

When placing documents on the platen glass in step 1
When scanning is complete, follow the procedure below (when file format is PDF).
2-1. If there are additional pages of documents to be scanned, place the next document on the platen glass, and press .
  • Repeat this step until you finish scanning all of the pages.
  • When there is only one page to be scanned, proceed to the next step.
2-2. Use / to select <Finish Scanning>, and press .
  • The save destination folder is displayed on the computer.
NOTE
About the save destination folder
  • By default, the scanned data is saved to the [My Documents] folder. A subfolder named with the scanning date is created, and the data is saved to that folder.
  • You can change the save destination from MF Scan Utility. For more information, click [Instructions] on MF Scan Utility.

Scanning Using Scan Utility

MF Scan Utility is an application included with the machine that enables you to scan documents or images to a computer. You can forward the scanned data to a specified application, or attach it to an e-mail message. After installing it from the supplied DVD-ROM, click [MF Scan Utility] displayed in the Windows start menu to start MF Scan Utility. For details on using this utility, click [Instructions] on MF Scan Utility.
NOTE
  • If you are a Mac OS user, see the User's Guide for ScanGear MF.

Configuring Scan Settings in ScanGear MF

ScanGear MF is a scanner driver included with the machine. You can use ScanGear MF to configure advanced scan settings when you scan. The way of starting ScanGear MF differs depending of the way of scanning from the computer.

Starting from MF Scan Utility
When scanning from MF Scan Utility, click [ScanGear] to start ScanGear MF. For instructions on how to use ScanGear MF, click [Instructions] on MF Scan Utility.
NOTE
  • If you are a Mac OS user, see the User's Guide for ScanGear MF.

Starting from an Application
  • To scan from applications such as image-processing or word-processing software, select ScanGear MF as scanner driver.
  • For instructions on how to use ScanGear MF, click on the ScanGear MF icon and see the Help.

Scanning Using an Application

You can scan documents from applications such as image-processing or word-processing software. The scanned image is directly loaded in the application, allowing you to edit or process the image immediately. The following procedure varies depending on the application.
IMPORTANT
The application must be compatible with TWAIN or WIA*. For more information, see the instruction manual for your application.
* TWAIN is a standard for connecting image input devices, such as scanners, with computers. WIA is a function that is an integrated standard in Windows.

1. Place the document(s). [ Placing Documents ]

  • The second or subsequent documents may not be scanned, or an error message may be displayed depending on the application. In such a case, place and scan one document at a time.
  • When <Auto Online for Remote Scan> is set to <Off>, you must press (COPY/SCAN) <Remote Scanner> to bring the machine online. For details, see the "User's Guide" from the Canon website (canon.com/oip-manual).

2. From the application, select the start scan command.
  • The procedure for selecting the start scan command varies depending on the application. For more information, see the instruction manual for your application.

3. Select the scanner driver for the machine.
  • Select ScanGear MF or WIA.

4. Configure the scan settings as necessary.

5. Click [Scan].
  • Scanning of the document starts.
  • When scanning is complete, the scanned image is forwarded to an application.


Installing the Driver/Software Via USB for Windows

SIMS Doc Id

8203146600

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