Ask a Question

Scanning Documents and Saving Them in a Computer (USB & Network Connection)

Article ID: ART171246 | Date published: 08/01/2018 | Date last updated: 02/05/2019
 

Description

Scanning Documents and Saving Them in a Computer (USB & Network Connection)

Solution

Solution

Scanning

You can scan original documents by using the operation panel of the machine or an application on a computer. Whichever way you use, the scanned originals are converted into electronic file formats such as PDFs. Use the scan function to convert large-volume paper documents into files so that you can organize them easily.
NOTE
  • To use this machine as a scanner, you must complete preparations in advance, including installation of software to a computer. For more information, see the manuals for the relevant drivers or software on the online manual website. To connect the machine to your computer via a network, you must register the machine to the installed software.
  • Depending on the operating system and the version of the scanner driver or applications you are using, the screens in this manual may differ from your screens.

Using Basic Operations
You can scan and save originals to your computer by using the operation panel of the machine. You can also save originals to a USB memory device or send them as e-mail attachments.

Scanning from a Computer
You can scan originals placed on the machine from a computer. The scanned originals are saved to the computer. You can scan using MF Scan Utility (included with the machine), or with other applications such as an image-processing or word-processing application.

Preparing to Use the Machine as a Scanner

To use this machine as a scanner, you must complete preparations in advance, including installation of software to a computer. For more information, see the manuals for the relevant drivers on the online manual website. In Windows, when connecting this machine to a computer via a wireless or wired LAN, you need to register this machine in "MF Network Scanner Selector" using the following procedure. This procedure is not required if the machine and your computer are connected via USB.
IMPORTANT
  • The scan function is not available if the machine and your computer are connected in an IPv6 environment. Use IPv4 or a USB connection.

1. Click in the system tray.

2. Select the check box for the machine, and click [OK].

Scan Basic Features Screen

When you select <Scan> in the Home screen, the Scan Basic Features screen appears.

<Computer>
Saves the scanned data to a computer.
<Remote Scanner>
Puts the machine into the online status when originals are scanned from a computer.
<USB Memory>
Saves the scanned data to a USB memory device.
<E-Mail>
Sends the scanned data by e-mail.
<I-Fax>
Sends the scanned data by I-Fax.
<File>
Saves the scanned data to a shared folder or FTP server.

Basic Features Screen for Computer Scanning

Scan type
Select the scan setting.
<Start>
Use this button to start scanning.

Scanning and Saving to a Computer

The sequence of "scanning an original and saving it to a computer" can only be done when scanning from the machine. Scan while specifying what computer originals will be saved to; whether to scan originals in color or black and white; whether to save originals as PDFs or JPEGs; and other settings. Incidentally, if you want to specify a computer connected to the network as the destination, you must register the machine with the computer in advance.

1. Place the original(s).

2. Select <Scan> in the Home screen.
  • If the login screen appears, specify the user name, the password, and the authentication server. For details, see the "User's Guide" from the Canon website (canon.com/oip-manual).

3. Select <Computer> in the Scan Basic Features screen.
  • If only a computer connected to the machine via USB is used, proceed to step 5.

4. Select the destination computer.

5. Select the scan type in the Computer Scan Basic Features screen.
  • The scan types and settings that are displayed can be confirmed and changed by using MF Scan Utility. For more information, click [Instructions] on MF Scan Utility.
NOTE
  • If you are a macOS user, see the manuals for the relevant drivers or software on the online manual website.

6. Select <Start>.
Scanning of the original starts.
  • If you want to cancel, select <Cancel> <Yes>.
IMPORTANT
  • You cannot scan while the ScanGear MF is displayed. Close the screen before scanning.

6-A. When placing originals in the feeder in step 1
When scanning is complete, the save destination folder is displayed on the computer.

6-B. When placing originals on the platen glass in step 1
When scanning is complete, follow the procedure below (except if you selected JPEG as a file format).

6-B-1. If there are additional pages of originals to be scanned, place the next original on the platen glass, and select <Scan Next>.
  • Repeat this step until you finish scanning all of the pages.
  • When there is only one page to be scanned, proceed to the next step.

6-B-2. Select <Finish>.
The save destination folder is displayed on the computer.

NOTE
About the save destination folder
  • By default, the scanned data is saved to the My Documents folder. A subfolder named with the scanning date is created, and the data is saved to that folder.
  • You can change the save destination from the MF Scan Utility. For more information, click [Instructions] on MF Scan Utility.

Scanning Documents from an Application

You can scan originals from applications such as image-processing or word-processing software. The scanned image is directly loaded in the application, allowing you to edit or process the image immediately. The following procedure varies depending on the application.
IMPORTANT
  • The application must be compatible with TWAIN or WIA*. For more information, see the instruction manual for your application.
*TWAIN is a standard for connecting image input devices, such as scanners, with computers. WIA is a function that is an integrated standard in Windows.

1. Place the original(s).
IMPORTANT
  • The second or subsequent originals may not be scanned, or an error message may be displayed depending on the application. In such a case, place and scan one original at a time.
  • When <Auto Online> is set to <Off>, you must select <Scan> <Remote Scanner> in the Home screen to bring the machine online.

2. From the application, select the start scan command.
  • The procedure for selecting the start scan command varies depending on the application. For more information, see the instruction manual for your application.

3. Select the scanner driver for this machine.
  • Select ScanGear MF or WIA. If you select ScanGear MF, you can configure advanced scan settings.

4. Specify the scanning settings as necessary.

5. Click [Scan].
Scanning of the original starts.
  • When scanning is complete, the scanned image is forwarded to an application.
REFERENCE
How to use ScanGear MF
  • Click on the ScanGear MF screen, and see the Help.

Using ScanGear MF

ScanGear MF is a scanner driver included with the machine. You can use ScanGear MF to configure advanced scan settings when you scan. The way of starting ScanGear MF differs depending of the way of scanning from the computer.

Starting from MF Scan Utility
When scanning from MF Scan Utility, click [ScanGear] to start ScanGear MF. For more information, click [Instructions] on MF Scan Utility.
NOTE
  • If you are a macOS user, see the manuals for the relevant drivers or software on the online manual website.

Starting from an application
To scan from applications such as image-processing or word-processing software, select ScanGear MF as scanner driver.
REFERENCE
Functions of ScanGear MF
  • Previewing the image before scanning
  • Specifying the scanning area
  • Adjusting the detailed image quality
How to use ScanGear MF
  • Click on the ScanGear MF screen, and see the Help.
ID: 8203922500_EN_3

SIMS Doc Id

8203922500

Rate this Article
Was this article helpful?
Yes, This document is helpful
No, This document needs a clearer explanation
 
Please provide your comments