Basic process for sending a fax - MF640 Series / MF740 series
Article ID: ART176740 | Date published: 04/23/2020 | Date last updated: 04/23/2020


This article describes the basic operation procedure used to send a fax.


1. Place the original(s).

2. Select <Fax> in the Home screen.

3. Select <Reset> in the Fax Basic Features screen.
  • If the destinations set by the previous user are still selected, this can cause transmission errors. Always reset the settings before sending.

4. Specify the destination.
Specifying from Address Book
  1. Select <Address Book>.
  2. Select the fax index.
  3. Select the check box for the desired destination, and select <Apply>.
Specifying from Coded Dial Numbers
  1. Select <Coded Dial> in the <Specify Destination> tab.
  2. Enter a three-digit number.
  • If you have entered an incorrect value, use  to clear it.
Entering Destinations Directly
  1. Enter the fax number in the <Enter Dest.> tab.
  • If you have entered an incorrect value, use  to clear it.
  • To enter a second or subsequent destination, select <Next Dest.>.
Sending a fax abroad
Enter the international access code, the country code, and the fax number to specify the destination. If you are not able to successfully connect to a recipient, select <Pause> and insert a pause between numbers.

Specifying Destinations in an LDAP Server
You need to specify the settings for connecting to an LDAP server beforehand.
  1. Select <LDAP Server> in the <Specify Destination> tab.
  2. Select the LDAP server you are using.
  3. Select conditions for user information to be searched.

    Name, fax numbers, e-mail addresses, organization names, and organization unit are available criteria for searching destinations.
  4. Enter the search target character string, and select <Apply>.
  5. Select <Search Method>.
  6. Select conditions to display the search result.
  7. Select <Start Search>.
  8. Select the check box for the user that you want to specify as destination, and select <Apply>.
  • To send a fax to multiple destinations at a time (sequential broadcast), repeat the appropriate steps to enter all destinations.
  • You can also recall previously used destinations. 
To delete destinations
If you specified multiple destinations, you can delete destinations as necessary.

5. Specify the scanning settings as necessary.

6. Select <Start>.
  • If the <Confirm Destination> screen is displayed, check whether the destination is correct, and then select <Start Scanning>.