Forward Scanned Data to a Computer Using the Operation Panel - TR4720

Article ID: ART180465 | Date published: 10/12/2021 | Date last updated: 10/12/2021
 

Description

Learn how to use the operation panel of the PIXMA TR4720 to send scanned data to a Mac or Windows PC.

Solution

Forwarding Scanned Data to a Computer Using the Operation Panel

Before forwarding scanned data to the computer, check the following:

  • MP Drivers are installed. (Windows)

    If MP Drivers are not yet installed, install them from the Canon website.

  • The printer and computer  (Windows / macOS) are connected by network correctly.

    When you scan the data over the network connection, check the following.

  • The transfer destination on the computer and the file name are specified.

    Specify the transfer destination on the computer and the file name with Canon IJ Scan Utility (Windows) / Canon IJ Scan Utility Lite (macOS).

Follow the procedure below to forward scanned data to the computer.

  1. Make sure that the printer is powered on.

  2. Load original items on the platen (scanner glass) or in the ADF (Auto Document Feeder).

  3. Press the SCAN  button.

    If you forward the scanned data to a computer for the first time, the Scan menu screen is displayed. Go to step 4.

    Figure: LCD

    If you have forwarded the scanned data to a computer, the Scan standby screen like shown below is displayed.

    Figure: LCD

    If you change the destination, original type or scan settings, press the Menu / Wireless connect  button, then go to step 4.

    Go to step 9 if you do not want to change the destination or scan settings.

  4. Select Save to and then press the OK button.

  5. Select a computer to forward scanned data to and then press the OK button.

    If you want to forward the data to a USB-connected computer, select Local (USB).

    If you want to forward the data to the network-connected computer, select a name of the computer to forward the scanned data.

     If you select Search again and press the OK button, the printer starts searching for the connected computers again.

     If your computer is connected to a network and does not appear in the list of available computers, make sure that the computer is connected to the same network as the printer (Windows / macOS). If the computer is connected to the correct network, you may need to temporarily disable any firewall software, or you may need to add exceptions into the firewall. Refer to the documentation for your firewall for information on adding these exceptions.

  6. Select Original type and then press the OK button.

  7. Select the type of originals and then press OK button.

     The (asterisk) on the LCD indicates the current setting.

    Auto scan

    The printer detects the type of the originals automatically and the image is forwarded in the optimized size, resolution and data format.

     Load originals properly according to their type; otherwise, some originals may not be scanned properly.

     The following items cannot be scanned properly.

    • A4 sized photos

    • Documents smaller than 5 x 7 in. (127 x 178 mm) such as a paperback with its backbone cut off

    • Originals on thin white paper

    • Long and narrow originals such as panoramic photographs

     When you scan originals from the ADF, it may take longer to scan the first page.

    Document

    Scans the original on the platen or in the ADF applying the optimized settings for scanning a document.

    Photo

    Scans the original on the platen as a photo data applying the optimized settings for scanning a photo.

  8. Specify each scan setting in order.

    Use the Left arrow Right arrow buttons to select a setting item, then press the OK button.

    Use the Left arrow Right arrow buttons to adjust each setting item, then press the OK button. The next setting item is displayed.

    The Scan standby screen is displayed after all the settings have been specified.

     When Auto scan is selected for Original type, the Scan standby screen is displayed without setting items being displayed.

  9. Press the Black button or the Color button.

     If the original is not loaded properly, a message is displayed on the LCD. Load the original on the platen or in the ADF according to the scan settings.

     If you load the original in the ADF, the printer starts scanning and scanned data is forwarded to the computer.

     If you load the original on the platen:

    • When you select JPEG or TIFF for Data format, the printer starts scanning and scanned data is forwarded to the computer.

    • When you select PDF or Compact PDF for Data format, the confirmation screen asking you if you continue scanning is displayed after scanning is complete.

      Selecting Yes and pressing the OK button allow you to scan the originals continuously. Load the next document on the platen and start scanning.

      By selecting No and pressing the OK button, scanning is complete and the data is forwarded to the computer in one PDF file.

    Scanned data is forwarded to the computer according to the settings specified in Canon IJ Scan Utility / Canon IJ Scan Utility Lite.

    Remove the original on the platen or from the document output slot after scanning is complete.

     If the scanning result with Auto scan is not satisfactory, select Document or Photo according to the original in step 7, then specify the scan size or other setting items in step 8.

 You can use the following scanning method.

  • Scanning with a WIA-compliant application software (Windows)

  • Converting a scanned document to text (OCR) (macOS / Windows)

  • Forwarding the scanned data to the computer using WSD (one of the network protocols supported in Windows)

    When selecting a computer searched using WSD as the transfer destination, Original type and the scan setting items are not displayed.

    Also in step 9, press the Color button even for monochrome originals.

 When using Windows, the program selection screen may be displayed after pressing the Color or Black button. In this case, select Canon IJ Scan Utility and click OK.

If your product issue was not resolved after following the steps above, or if you require additional help, please create or log in to your Canon Account to see your technical support options.


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